HR Officer At Sened Organization

Job Details

Job Purpose

Based in Gaziantep, Turkey, the Human Resources Officer is under the line management of the coordinator.
He/She will be responsible for:
• HR Policies and Procedures
• Capacity and Career Development
• Recruitment
• Administrative Support
• Reporting
• Other related tasks

Key Activities/Tasks/Duties
HR Policies and Procedures

• Assist in ensuring the implementation of SENED policies for the national staff (administrative formalities, recruitment process, contracts, individual files, briefing of new employees, confidentiality of HR information, etc.);
• Ensures the general HR administration procedures are in place;
• Supports the field bases for any Administrative and HR issues;
• Announce and explain amendments; regulations, policies, or procedures.

Capacity and Career Development

• Identify training and development needs within an organization through job analysis, staff appraisals and regular consultation with line managers;
• Analyzing training needs in conjunction with line managers;
• Planning, directing and delivering staff inductions, to accomplish the organization’s goals.
Record Management
• Assist in Human Resources’ files and records Management;
• Process, verify, and maintain personnel related documentation, including staffing/recruitment, training, grievances, performance evaluations and employee attendance, leaves and absence.
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Gather personnel records from other departments or employees.
• Distribute and collect payrolls each month.
• Establish files in the computerized system;
• Ensure that updated SENED code of conduct, conditions on employment, procedure alert abuses, SENED Regulations, HR templates and policies, etc. are updated and posted on the board in the office.
• To archive hard and soft copies of all admin and HR files and make sure that all documents are scanned and computerized.

Reporting
• Develop report on Training and Capacity Development plan and its implementation;
• Contribute to HR monthly reporting;
• Provide regular reporting on HR activities to the Line-Manager, upon his/her solicitation;
• Provide a handover report and/or handover document at the end of contract;

Other tasks related to the position
• Participate in internal work meetings;
• Report any security related issues to the line manager;

Required Qualifications (Education/Languages/Work Experience):

Essential:
– Bachelor’s degree in human resources, Business Administration or any other related field.
-Two years of proven experience in a similar position.
– Fluent in Turkish language.
– Fluent in Arabic.

Desirable:
– Fluency in English
– Proven experience in humanitarian work and principles.

IT and Equipment:
– Good proficiency with Microsoft package.

Required Competencies:

Core Competencies (CC):
– Accountability.
– Stakeholder Orientation.
– Communication.
– Teamwork.
– Planning and Organizing.
– Commitment to Continuous Learning.
– Creativity.
– Technological awareness.