Terms of Reference – Accountant
Organization: 3iS
Office Address: Calle 92 #15-78
Job Title: Accountant
Contractual Domicile: Bogotá DC
Type of Contract: Fixed-term Employment Contract.
Expected Start Date: October 20, 2025
Contract termination date: April 30, 2026
Fees: COP 6,500,000
Organization
3iS is an international non-profit organization that provides information management services to humanitarian and development organizations, enabling partners to make informed decisions that ultimately deliver high-quality, targeted assistance to the world’s most vulnerable populations. 3iS transforms data into information and creates knowledge for decision-makers operating in conflict, disaster, post-disaster and recovery environments, as well as other complex emergencies and development contexts.
Context
The main objective of this project is to strengthen coordination among humanitarian actors through analysis, evaluation, and the provision of synergistic information management services. This initiative will promote information sharing among humanitarian actors to improve decision-making and optimize response capacity.
EVIDEM organizations will share their experiences, knowledge, and lessons learned to achieve this goal. The proposed activities, along with the expertise of each organization in the consortium, not only complement each other but also align with Flagship Initiative 1, establishing a collective coordination structure for information management at the service of humanitarian organizations. This will facilitate a people-centered approach, ensuring that their priorities, needs, and capacities are at the heart of all actions.
Leveraging its expertise in humanitarian coordination mechanisms and capacity building in information management, 3iS seeks to strengthen and empower humanitarian partners, enabling them to leverage and optimize information management tools, technologies, platforms, and best practices to respond more effectively to humanitarian crises.
Job Description
The accountant will be responsible for establishing an effective accounting and tax system in the work unit and maintaining the accounting information system for assigned projects.
This position reports to the Head of Finance based in Colombia.
Main responsibilities
- Record financial transactions and ensure they are correctly classified in the accounting system.
- Ensure compliance with local tax regulations and prepare tax returns.
- Prepare and maintain accurate financial statements.
ACTIVITIES
- Maintain adequate accounting and tax records.
- Support external and donor audit processes by providing the requested requirements.
- Control the daily availability of the bank account for project execution by monitoring the project’s bank accounts.
- Record the monetization of funds received from abroad by the offices.
- Manage refund control in accordance with internal policy.
- Verify invoices received from suppliers, ensuring compliance with legal requirements. Invoices are received by the legal representative.
- Archive supporting documents in Sharepoint using an already adopted reference methodology
- Record monthly accounting transactions in World Office software, complying with Colombian legislation and International Financial Reporting Standards (IFRS).
- Submit preliminary monthly accounting closings within the first 5 business days of each month for review by the Chief Financial Officer.
- Comply with the project’s income and expense accounting report for headquarters (HǪ) with the preliminary delivery of the closing within the first 5 business days of each month for review by the Head of Finance.
- Preparation, preparation and signature of the financial statements.
- Reconcile bank accounts and manage accounting notes with the bank.
- Ensure the timely payment of advances and settlement of assignments.
- Plan payments, track transactions, and notify suppliers.
- Determine withholdings and payments for both monthly consultant and supplier fees, as applicable, via bank transfers.
- Preparation and filing of the corresponding national and municipal taxes.
- Preparation and presentation of exogenous (national) media and magnetic (district) media
- Deliver withholding certificates to staff annually.
- Manage and support the preparation of monthly reports for reporting to headquarters (HǪ).
- Update any new information regarding income and withdrawals and generate social security forms.
- Perform payroll calculations and send payroll slips.
- Manage continuous improvements in accounting processes, addressing system parameterization
accounting in terms of reports and analytical queries for monthly closings.
- Any other relevant and pertinent activity for accounting management that is assigned to you by your immediate supervisor.
MINIMUM QUALIFICATIONS:
Experience
To be eligible, applicants must have at least three years of experience as a Certified Public Accountant in Colombia. Experience in the humanitarian sector is desirable.
Technical Skills
Knowledge of fund management and donor accountability.
Experience in preparing and monitoring project budgets.
World Office accounting software management
Advanced Excel for financial information analysis.
Knowledge of Colombian tax regulations and tax management.
Ability to prepare clear and timely financial reports for diverse audiences (donors, management, regulatory bodies).
Knowledge of internal control and financial risk management.
Education
Professional Degree in Public Accounting. Professional Card
Languages
Fluency in Spanish (spoken and written) is required, with intermediate knowledge of English (desirable).
Responsibility to beneficiaries
Staff are expected to respect the principles of accountability to beneficiaries of 3IS programs in line with international standards, while actively involving beneficiary communities as equal partners in the design, monitoring, and evaluation of 3IS projects.
GUIDING PRINCIPLES:
Staff are expected to respect local culture and 3IS policies, procedures and values ​​at all times.
3IS has zero tolerance for harassment, sexual exploitation and abuse, human tracking, and child abuse and exploitation. Any violation of these principles and policies will be treated as serious misconduct.
3IS is an equal opportunity employer regardless of background. 3IS may conduct reference checks with other organizations regarding matters related to sexual harassment, exploitation, and abuse.
Deadline October 13, 2025: Statement: Candidate evaluation will be conducted on a rolling basis and the position may be filled before the application deadline.