VA No.: UNDP/LBN/VA25/110
Position Title: Admin/Procurement Consultant
Duty Station: Based in Beirut with frequent site visits to North, Bekaa, Mount Lebanon and the South.
Duration: : 12 months (18 working days per month).
Contract Type: Consultancy
Vacancy Date of Issue: 18 November 2025
Vacancy Closure Date: 24 November 2025
National or International consultancy: National (LEBANESE NATIONALS ONLY)
BACKGROUND
Lebanon continues to confront an unprecedented financial and economic crisis, exacerbated by a long history of violence, volatility, and social inequality. This crisis has deeply undermined the subsistence capacity of already vulnerable populations. The country remains home to the largest numbers of refugees per capita in the world, with approximately 1.5 million displaced Syrians, 31,400 Palestine refugees from Syria, 35,000 Lebanese returnees, and a pre-existing population of 174,422 Palestine refugees residing in 12 official refugee camps and 156 gatherings. Moreover, the geopolitical environment continues to deteriorate, which poses risks for new displacement waves. This multi-layered crisis has had devastating impacts on Lebanon’s social, economic, and environmental capital, and increasingly threatens the country’s social cohesion and stability.
Communities hosting large numbers of displaced populations face compounded challenges due to inadequate institutional capacities, dwindling resources, and a lack of effective collective approaches to managing the crisis. These communities are grappling with the consequences of the Syrian displacement crisis, which has been further exacerbated since 2019 by a severe economic, fiscal, and governance meltdown. Additionally, the increasing pressures from climate change have intensified these vulnerabilities. This state-of-affairs weakens the ability of local communities to cope with the immediate impacts of the crisis, such as service breakdowns, rising poverty, and growing tensions between and within communities. These challenges, in turn, limit their capacity to pursue a sustainable development path, particularly as durable solutions to the displacement crisis remain elusive.
In response to these challenges, the Lebanon Host Community Support Project – Phase 2 (LHSP 2.0) builds upon the lessons learned from the original LHSP project, which has been implemented since 2014. LHSP 2.0 seeks to anchor stabilization activities within a more integrated local development framework. It focuses on working at the area-based level within clusters and unions, with a strong emphasis on strengthening municipal capacities to enhance the sustainability and impact of stabilization efforts.
At the local level, LHSP 2.0 aims to bolster the coping and sustainable development capacities of host communities. Its key objectives are to create a more enabling environment for mitigating and preventing tensions by:
SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK
Under the overall guidance of the Project Specialist, and close coordination with the Area Managers, the Admin and Procurement Consultant will perform the following functions:
• Assist in preparing and organizing local-level meetings and workshops, ensuring logistical arrangements, documentation, and participant coordination.
• Support the preparation of procurement-related documentation, including requests for quotations (RFQs), bid comparison tables, and technical summaries, under the guidance of the Project Specialist and in close coordination with the procurement unit.
• Ensure all procurement requests and related documents are properly filed, tracked, and aligned with approved workplans and budgets.
• Follow up with Area Managers and technical colleagues to ensure timely collection of supporting documents, delivery notes, attendance sheets, and other verification materials required for payments and reporting.
• Assist in the preparation of project activity trackers, procurement plans, and progress summaries for internal review and monitoring.
• Assist in maintaining project records, including correspondence, procurement files, delivery documentation, and meeting minutes.
• Maintain a digital and physical archive of all administrative, procurement, and implementation-related documentation to ensure institutional memory and audit readiness.
• Contribute to the preparation of periodic reports and briefing notes by providing administrative data, delivery status, and progress updates to the project team.
3. EXPECTED OUTPUTS AND DELIVERABLES
The Consultant is expected to submit a monthly progress report undertaking the above tasks and activities under the TOR noting that the total duration should not exceed 12 months (number of working days should not exceed 18 working days per month).
4. INSTITUTIONAL ARRANGEMENTS
• With day-to-day management by the Project Specialist, the Admin and Procurement Consultant and close coordination with the Area Managers.
• UNDP will be responsible for providing the contractor with all necessary materials related to the project in a timely thorough and transparent manner. UNDP will be also responsible to provide clarifications and facilitation of the work.
• Day to Day transportation from home to office (& vice versa) shall be covered by the Consultant’s own means. The Admin and Procurement Consultants will rely on his own means of communication and transportation.
5. DURATION OF WORK
The assigned duration for this consultancy is 12 months.
The mission is expected to commence the 7th of January 2026, and to be completed by the 31st of December 2026.
The time needed to review/ comment/ approve deliverables and outputs is (5) five working days.
6. DUTY STATION
Admin and Procurement Consultant in will be based in Beirut with frequent site visits to North, Bekaa, Mount Lebanon and the South.
STANDARD MINIMUM QUALIFICATIONS
Education: A bachelor’s degree a minimum of 4 years’ experience or a Graduate degree with 2 years’ experience in social, economic, business administration, or related fields.
Experiences:
- At least 2 years of experience in work with UN agencies is an advantage.
Other Assets:
- Strong organizational, interpersonal, communication and problem-solving skills;
- Ability to plan and prioritize own workload;
- Ability to assume responsibility and to coordinate with others;
- Effective oral and written communication skills;
- Attention to detail and ability to handle tasks accurately;
- Ability to work under pressure with a team spirit.
- Displays sensitivity and adaptability.
Language:
- Strong verbal and written communication skills in English and Arabic.
How to apply
- Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number);
Link to Apply: https://jobs.my-soc.org/apply/20251118152731/xb9wyOYIQhNPMrmSVEUBqDpRn
- To review the full Terms of Reference (TOR), please follow link:Â https://drive.google.com/file/d/1LhKxNnVrCjTSS3ZJVdWQWi_Iq_TxxEaO/view?usp=sharing
- Use the English language only.
- indicate clear years of experience with each job (Month/Year)
- If the candidate is currently employed by a government institution, he/she must be able to provide an unpaid leave of absence for the duration of the consultancy.
- Only candidates who are short-listed will be contacted.
- By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.