Background of the Operation
About Cesvi ETS Foundation
CESVI is a secular and independent organization, founded in Italy in 1985, that promotes global solidarity and social justice through humanitarian development actions. The name CESVI, which stands for Cooperazione, Emergenzia e SVIluppo (Cooperation, Emergency, and Development), reflects its philosophy of action, centered on empowering beneficiary communities to drive their own progress. In this way, international aid is not limited to temporary charitable action, but seeks to promote genuine sustainable development among the most vulnerable populations.
CESVI is part of the international network Alliance 2015, created in 2000 with the goal of halving extreme poverty worldwide by 2015, within the framework of the Millennium Development Goals. This network comprises seven European non-governmental organizations.
Cesvi in ​​Colombia
Cesvi has been present in Colombia since 2019, carrying out interventions based on humanitarian assistance and development projects in the livelihoods, protection, WASH (Water, Sanitation, and Hygiene), food security, and cash transfer sectors. These actions respond to the most urgent needs of vulnerable populations located in the north of the country and the Pacific coastal region. Among the groups that have benefited most are victims of natural disasters, migrants, returning Colombians, and people in highly vulnerable situations, with particular emphasis on victims of the internal armed conflict, women victims of gender-based violence (GBV), female heads of household, adolescents, and children, among others.
About the project
On August 10, 2026, a magnitude 7.4 earthquake with its epicenter in San José del Palmar (Chocó) severely affected western Colombia, causing loss of life, injuries, displacement, and extensive damage to homes, schools, health centers, and critical infrastructure in the departments of Chocó and Valle del Cauca, among others. Chocó and Valle del Cauca are among the most affected areas, exacerbating pre-existing conditions of poverty, food insecurity, and limited access to basic services, in a context of armed conflict and geographic isolation.
The intervention will be deployed via two access routes to the communities. One land route, with its operational base in Quibdó, will serve the communities of Istmina, Certegui, Condoto, and Tadó. The other maritime route, managed from Buenaventura, will serve the San Juan coastline.
Position Objective
Provide administrative and logistical support to the implementation of CESVI’s emergency response in Chocó and Valle del Cauca, ensuring the proper management of purchases, transportation, warehousing, archiving and other administrative and logistical processes required for the operation, with emphasis on the maritime route from Buenaventura.
Job description
The Administrative and Logistics Assistant will be responsible for the administrative and logistical support of the emergency response, based primarily in Buenaventura given the logistical demands of maritime access to the San Juan coast, in close coordination with the Emergency Response Coordinator and the Money Transfer Agent.
Their main functions will be:
- Manage the purchasing and contracting processes for goods and services required for the operation, in accordance with CESVI’s institutional procedures and policies.
- Coordinate the land, river and sea transport of the equipment and supplies necessary to serve the coastal communities of San Juan and Buenaventura.
- Manage the physical and digital archive of the project’s administrative, contractual, and logistical documentation.
- Support the management of petty cash and the monitoring of expense receipts for the Buenaventura base.
- Coordinate the logistics of travel, accommodation and food for the territorial team when required.
- Monitor contracts and agreements with river/maritime transport providers and other local suppliers.
- Support the logistical organization of community work days and the delivery of monetary transfers on the maritime route.
- Keep the inventory of assets, equipment and supplies assigned to the Buenaventura base up to date.
- Report any logistical, security, or administrative incidents to the Emergency Response Coordinator in a timely manner.
- Apply CESVI’s institutional policies regarding purchasing, administration, security, and PEAS.
- Perform other administrative and logistical functions related to the nature of the position as assigned by the Emergency Response Coordinator or the Country Directorate.
Essential requirements
- Technician or technologist in administration, logistics or related areas.
- Minimum 1 year of experience in administrative and/or logistics functions.
- Proficient in Excel, purchasing processes, and document management.
- Organization, proactivity, teamwork and adaptability.
- Fluent Spanish.
Desirable requirements
- Vocational training in administration, humanitarian logistics or international trade.
- Experience in humanitarian or international cooperation organizations.
- Knowledge of WASH standards, Sphere Manual, PEAS, protection, accountability and humanitarian principles.
- Advanced Excel skills, planning tools, intermediate English, and basic knowledge of the Wayúu or Wayuunaiki context.
How to apply
Applicants must submit:
Cover letter and updated resume sent to colombia@cesvioverseas.org with the subject line: ” Administrative and Logistics Assistant – Chocó/Valle del Cauca Earthquake ” Attention: Mike Boomer . Applications will be accepted until September 7, 2026 at 11:59 pm
Due to the emergency situation, CESVI reserves the right to fill the position before the deadline if a suitable candidate is identified.
For more information about CESVI, please visit our website http://www.cesvi.org
Secure hiring process and PEAS requirements
For the purposes of these terms of reference and the selection process, the following definitions contained in the CESVI PSEA Policy (version 2, May 2024) apply:
Sexual exploitation: Any abuse or attempted abuse of a situation of vulnerability, an unequal power relationship, or a relationship of trust for sexual purposes, including, but not limited to, obtaining economic, social, or political benefits from the sexual exploitation of another person.
Sexual abuse: Any actual physical intrusion or threat of physical intrusion of a sexual nature, whether by force or under conditions of inequality or coercion.
- CESVI maintains a zero-tolerance policy towards sexual exploitation and abuse (SEA), sexual harassment, abuse of children and adolescents and any other conduct contrary to its safeguarding policies.
- Candidates who advance to the final stage must sign a specific self-declaration regarding PEAS and safeguards, in which they report on sanctions, investigations or disciplinary, administrative or criminal proceedings related to EAS, as well as on the possible termination or abandonment of jobs while there was a pending investigation.
- Selection will be subject to successful verification of identity, background, and employment references. References will include specific questions regarding professional conduct, safeguarding, sexual harassment, sexual exploitation and abuse, cooperation in investigations, and eligibility for new employment.
- The candidate must expressly authorize CESVI to contact previous employers and receive relevant information for safeguarding risk management, in accordance with applicable data protection regulations.
- CESVI may exclude an application or withdraw an offer when risk factors incompatible with its protection policies are identified, when the person refuses to cooperate with the verifications, or when they have provided false, incomplete, or misleading information.
TERMS AND CONDITIONS
1. Code of Conduct
All individuals associated with CESVI must adhere to the Code of Conduct and the institution’s protection policies. In particular, they must refrain from committing acts of sexual exploitation or abuse; immediately report any suspicion, report, or allegation of sexual exploitation; fully cooperate with authorized investigations, audits, or verifications; maintain confidentiality; and refrain from retaliating against those who report in good faith or participate in an investigation.
2. Equal opportunities
CESVI promotes equal employment opportunities and values ​​applications from all qualified individuals, without distinction of race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or veteran status.
3. Payment
The proposed payment schedule is monthly (month closed), within the closing of the project and/or termination of the contract the payments will be made under the certification and approval of the direct supervisor.
4. Property rights
CESVI will have all property rights, copyrights and trademarks, with respect to material that has a direct relationship with the services provided to the organization as an employee, or that is made as a consequence thereof.
5. Termination of the contract
Either party may terminate this contract before its expiry date by giving written notice to the other party.
The notice period will be (according to the contract) days, in case of termination due to misconduct or in case of termination due to poor performance of the worker, CESVI will have the right to terminate the contract without prior notice.
6. Condition of linkage subject to donor approval
The appointment to this position is contingent upon the donor’s final approval of the funds and formal confirmation of the project’s commencement. Consequently, the selection process may proceed through its various stages; however, the actual hiring will only be formalized once the corresponding financial and contractual approvals have been obtained.