Administrative & Financial Coordinator, Niger (m/f/x) At Doctors of the World – Belgium

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WHO ARE WE ?

Doctors of the World is an international medical development NGO and part of a global network. We provide medical assistance to vulnerable groups in Belgium and around the world. We advocate for universal health coverage where everyone has access to healthcare without barriers.

In Belgium and around the world, our projects are aimed at all people who do not have or no longer have access to healthcare. In particular, they are structured around five areas: marginalized people, vulnerable children, women, migrants or displaced persons, and victims of crises or conflicts.

To successfully carry out our mission, we rely on three pillars:

  • Providing care : giving populations real access to healthcare.
  • Change : more than helping, we want to change things in the long term.
  • Bearing witness : we do not remain silent. Thanks to our experience and our presence on the ground, we challenge the authorities (local, regional and (inter)national) with facts, figures and realities.

Our projects follow a series of values ​​common to our entire organization: Social Justice, Empowerment, Independence, Commitment, Balance.

THE ESSENTIALS

You will manage all administrative, financial, and HR aspects of the mission to ensure project implementation through efficient resource allocation. You will also provide support to the General Coordination team regarding internal communications.

You are under the direct supervision of the General Coordinator/Country Program Manager.

TASKS AND RESPONSIBILITIES

As a Technician and Manager :

You will develop and implement the department’s strategy. You will coordinate all activities of the Finance & HR services to ensure compliance with MdM’s internal procedures, donor procedures, and the country’s legal framework.

Human resources management : (20% of the time, indicative range)

  • Strengthen the skills of the HR team to improve their expertise and autonomy.
  • Participate in defining the program’s HR strategy
  • Supervise the operation of the HR department
  • Oversee the development and harmonization of HR policies and tools in the Sahel) and their implementation by all field teams
  • Supervise disciplinary procedures and investigations
  • To ensure the quality of administrative and payroll task management in accordance with the country’s legislation
  • Ensure the implementation of the evaluation process and the training plan for national staff, in collaboration with headquarters and international staff.
  • Ensure that the mission’s organizational charts are updated and that HR needs are identified according to operational requirements.
  • Ensure that compensation systems are fair and consistent with the cost of living for national staff, conduct regular benchmarking; update the salary scale and review the compensation package for national staff
  • Oversee procedures related to the HR cycle

Administrative and legal management: (10% of the time, indicative range)

  • To ensure monitoring of tax, legal, rights and obligations of the mission in relation to the country’s institutions
  • Take the necessary measures to ensure compliance with applicable legislation in all program activities.
  • Actively collaborate in the mission registration procedures with the relevant authorities and various government departments.

Communication Interne:

• Support the General Coordinator in implementing an internal communication policy on the mission (e.g., posting internal memos, reference documents, communicating rules of conduct, etc.)

Assurances:

  • Ensure optimal insurance coverage related to individuals (e.g., civil liability, workplace accidents, etc.)

Social Relations: (if applicable):

  • Is responsible for the quality of day-to-day management of social relations within the organization, including direct contact with social partners (e.g., direct contact with social partners, staff delegation, etc.).

Budget management: (50% of the time, indicative range)

  • Provide guidance, control and accounting consolidation for the mission (control of accounting and analytical allocations, verification of accounting documents, control of cash inventories and bank reconciliations).
  • Prepare budgets and ensure internal budget monitoring of the mission: produce and communicate monthly budget reports with actual expenses to the various managers, update projected expenses with the coordination team and project managers (including financial coverage)
  • To play an early warning role regarding financial management issues that appear concerning
  • Prepare budget proposals and financial reports for donors (interim and final reports)
  • Ensure proper preparation for internal and external audits in conjunction with headquarters

Accounting Management: (10% of the time, indicative range)

  • Oversee the submission of monthly accounting closings to Headquarters, including supporting documentation.
  • Ensure that copies of supporting documents are archived monthly and in accordance with the MdM filing/archiving policy
  • Control the analytical allocations
  • Ensure the monitoring and regularization of advance accounts

Cash management: (10% of the time, indicative range)

  • Ensure sufficient cash flow for the mission; prepare monthly cash flow requests (CFRs) for submission to headquarters
  • Organize the movement of funds between headquarters and the mission, and between the coordination and field offices, in accordance with internal procedures (funds security manual). Maintain the funds security checklist.

As a Team Leader;

You respect the MdM Be management charter in order to support, train and coach team members until they are autonomous.

You coordinate the work and tasks of the various members of the Finance & Human Resources/Administration teams to ensure an optimal working environment based on the resources and priorities of the mission.

Examples of tasks:

  • Identify HR needs, oversee recruitment, create/revise job descriptions, and facilitate the onboarding of new team members.
  • Supporting team members; developing annual action plans, setting individual objectives, conducting evaluations, organizing backups in case of leave or absence, and taking disciplinary action.
  • Ensure that the security plan is understood by the team he is responsible for and that the security rules are respected.
  • Develop and deliver training in Finance and/or HR and/or on specific topics to enhance the skills and knowledge of MdM team members
  • Ensure the classification, archiving of documentation, and security of data produced by your services in accordance with legislation and MdM Be processes
  • Organize and supervise departmental meetings

As a member of the coordination team;

You represent the organization to external bodies; analyze, communicate and make the necessary improvements to allow the optimal running of HR processes on the mission.

Examples of tasks:

  • Act as the point of contact with the technical contact person(s) at headquarters
  • Contribute to the organization of backup staff (absences, leave)
  • Participate with the country coordination team in discussions on the evolution of the mission, and the programming of new projects and/or reorientation (project cycle, Annual Action Plans, Country Intervention Strategy)
  • Write regular reports on its activities
  • Participate in drafting the technical sections by profession of funding applications and donor reports
  • Conduct ad-hoc internal checks during project visits
  • Participate in inter-administrative meetings with other NGOs
  • Conduct briefings and debriefings by “job” for all new staff members and visitors

These responsibilities will be implemented in a specific and cross-functional manner based on the annual individual action plan, established in collaboration between the manager and the person holding the position in question.

Activities may change depending on the context.

YOUR PROFILE

Studies, training and experience

  • Master’s degree in: Administrative Management, Economics and Financial Management, and Human Resources
  • Minimum 3 years of professional experience in a similar position of responsibility
  • Experience and knowledge of the Nigerien context are highly desirable.

Skills and qualities required

  • Computer skills: proficient in Microsoft Office and Excel
  • Accounting and HR software: Proficiency in SAGA and HOMERE preferred
  • Languages: Fluent in French, excellent written and spoken communication skills in English
  • Writing skills
  • Effective and efficient communication with others
  • Managerial skills; empathy and diplomacy sought

WE OFFER

  • A field mission at the heart of Doctors of the World’s activities.
  • Fixed-term expatriate contract (single posting) of 12 months renewable ;
  • Salary conditions:
    • Expatriate status: gross salary of €3,359.28 for 7 years of experience; a gross salary of €3,461.07 for 10 years of experience; a gross salary of €3,637.62 for 15 years of experience; Per diem €580.
      Depending on your tax residence, a withholding tax may be deducted.
    • National Status: Fixed-term contract under Nigerien law, salary conditions according to the salary scale and conditions offered locally.
  • Start date: 01/01/2026
  • Mission location: Niamey

How to apply

Please submit your application before 17/11/2025 using the appropriate recruitment form .

MdM-BE reserves the right to finalize recruitment before the application deadline. We respond to all applicants. MdM-BE does not request any financial contribution as part of the recruitment process.

Doctors of the World is committed to people with disabilities and fights against all forms of discrimination. We inform you that your personal data is stored electronically and will be treated confidentially. For the purposes of this application, your data will be kept for six months. Only those authorized under our General Privacy Policy will have access to your data for strictly internal purposes.