Contract start date: 08/18/2025.
Contract type : 12-month fixed-term contract.
Location : Montreuil (93) / France (teleworking possible)
WHO WE ARE AND WHAT WE DO…
The European Cooperative Society of Collective Interest “Humanitarian Logistics Cooperative”, also known as “hulo”, is the first humanitarian cooperative founded in June 2021. Led by humanitarian organizations and integrating new members regularly, hulo aims to improve the impact of humanitarian aid by strengthening collaboration and the implementation of joint projects in its countries of intervention. At hulo we are convinced that sharing and pooling resources and expertise between organizations contributes to increasing the performance of humanitarian logistics and the supply chain
Our work is based on a collaborative and participatory approach, collective intelligence, and the facilitation of a community of practice. All our activities are structured around a common objective, involving several autonomous and interdependent stakeholders who cooperate horizontally. Management is distributed, based on consultation, co-responsibility, and voluntary commitment.
In our seven countries of operation spread across three regions, we implement shared initiatives in the areas of procurement, human resources, and the environment. To support humanitarian organizations, we coordinate shared international humanitarian transport initiatives to address the most serious humanitarian crises. Finally, we are constantly developing digital solutions to serve the humanitarian community.
To learn more, you can consult the 2025 annual report by clicking on the link January 2025 Annual Impact Report – Hulo
JOB DESCRIPTION
As part of a team of around forty employees, you will join the support department, currently made up of six people and responsible for the financial, HR and logistics management necessary for the implementation of our operational activities.
Under the supervision of the Purchasing and Management Control Manager, in functional liaison with the Human Resources Manager, and in close collaboration with all departments, your mission will be to:
#1: Contribute to compliance with and implementation of the cooperative’s purchasing procedure
- Support applicants in identifying and selecting suppliers.
- Create Internal Purchase Orders (IPOs) and complete the tracking tables related to the purchasing procedure.
- Ensure that purchasing files are compliant, complete and archived.
#2: Contribute to the cooperative’s accounting and budgetary monitoring
- Codify invoices monthly based on purchase orders.
- Check the analytical codification of bank statements.
- Regularly update budget monitoring in relation to purchase orders.
- Support the various budget managers in their budget monitoring.
#3: Make travel management easier
- Organize field and off-field travel for all head office employees.
- Organize travel for seminars and internal team meetings within the cooperative.
#4: Organize and lead internal communication activities and facilitate the organization of cooperative events
- Implement internal communication activities planned as part of the internal communication plan.
- Organize quarterly meetings with the focal points of each department.
- Update the internal communication plan annually based on the results.
- Organize face-to-face seminars and team meetings
- Support the logistical organization of the General Assembly (GA)
#5: Provide administrative support for the various managers of the Support department
- In connection with and in support of the HR Manager:
- Write recruitment advertisements and post them on various job boards.
- Participate in the hiring and integration process for new employees (drafting contracts, affiliation with social organizations, HR management platform, etc.)
- Prepare monthly time tracking sheets.
- Participate in monthly HR reporting and HR data management: update the organizational chart, prepare the monthly update.
- Participate in HR projects: development of procedures, tools, creation/animation of awareness on HR themes
- Write, sign and archive monthly “Expense Reports” for all head office employees.
- Electronically sign certain documents and ensure their archiving on SharePoint.
YOUR PROFILE
Experience and training:
Bac+5 level training in logistics, financial and/or administrative management.
At least 2 years of professional experience in a similar role, preferably in a humanitarian environment or at least with a strong international component.
Field humanitarian experience appreciated.
Technical and cross-functional skills:
- Proficiency in the complete Office package, particularly Excel and collaborative tools.
- Rigor, Versatility, Planning, Priority Management and Work Organization.
- Excellent interpersonal skills.
- Knowledge of budget management processes and donors.
- Concepts in labor law and HR management cycle.
- Accounting and tax knowledge appreciated.
- Ability to write professional reports / minutes.
- Power of proposal and ability to take initiatives and propose solutions.
- Ability to work autonomously and independently.
HULO WILL OFFER YOU THE FOLLOWING CONDITIONS:
A full-time salaried position
- Based in Montreuil with the possibility of working remotely in mainland France.
- Fixed-term employment contract under French law for 12 months.
- Executive status with an annual package based on 1600 hours per year.
- Salary conditions:
- Gross annual salary: €37,550 over 13 months
- 22 days of RTT per year
- AXA Mutual and Provident Fund (100% covered by hulo)
- Restaurant vouchers: face value of €8, 60% covered by hulo
- Specific conditions and skills: prolonged sitting, oral expression, working on screen, telephone contacts.
How to apply
HOW TO APPLY
Do you recognize yourself in this description?
If so, send us your CV (saved under CV_LAST_Firstname) and Cover Letter (saved under LM_LAST_Firstname) by email to recruitment@hulo.coop with JO_029_CGA as the subject.
Applications containing only CVs will not be considered.
Hulo reserves the right to close a recruitment before the deadline of the advertisement.