Financial management:
- Maintain an administrative and financial system in compliance with all HEKS/EPER policies and procedures, primarily the Field Finance and Administration Guidelines (FFAG).
- Maintain complete and structured electronic and physical documentation and filing system (accounting documents, human resources documents, project documents).
- Prepare, verify, and submit quarterly reports (group report) to headquarters. This includes, but is not limited to, the Country Office’s balance sheet, profit and loss statement, and cash flow forecast.
- Ensure that each month, the accounting information is properly recorded and sent to the person responsible for consolidation in Colombia (Humanitarian Action Office) for integration, within the established deadlines.
- Responsible for the review and accounting generated from the payroll module and shared by the responsible accountant.
- Ensure that all financial transactions of the Country Office (CO) are low risk: payments made via double-signature bank transfers, trusted bank, separation of duties, etc.
- Ensure compliance with all local legal requirements and obligations (such as taxes, social security, etc.).
- Ensure that the documentation for audits is prepared and that these are carried out in a timely manner.
- Responsible for managing petty cash
Human Resources:
- Ensure compliance with HEKS/EPER human resources procedures and support the Country Director in all required tasks.
- Ensure compliance with the labor obligations of the DEVCO office in the country and report for consolidation to the Humanitarian Action office.
Co-partner management
- Maintain good relations with all HEKS/EPER partner organizations and stakeholders.
- Conduct regular financial monitoring at partner offices. Make regular visits to partner organizations for at least 10 days per quarter to conduct verifications and training.
- Supporting partner organizations with all their questions related to financial and administrative management. Providing ongoing technical assistance to partners in developing effective and reliable financial management systems.
- Verify co-partners’ financial reports and cash flow forecasts, identifying problems and risks, and communicating back to co-partners for corrections/clarifications.
- Monitor the flow of funds between headquarters and the partner, as well as between the OP and the partner.
- Ensure that partner organizations are audited on time and in accordance with HEKS/EPER requirements. Review partner audit reports and ensure that audit findings/recommendations are implemented within a reasonable timeframe.
- Ensure that the Country Office and partner organizations comply with all legal, regulatory, and tax obligations
Administration and Program
- Maintain an appropriate filing system
- Responsible for the successful closure of the DEVCO office in June 2026, acting as a liaison between the relevant entities: headquarters, partners, coordination office, base in Apartado and Humanitarian Aid team.
Qualifications and Experience:
- University degree in Finance and Accounting.
- Minimum 4 years of relevant experience in a similar financial management role in an NGO or international organization.
- Proven ability to prepare budgets, forecast cash flows, and perform financial analysis and monitoring.
- Excellent knowledge of all relevant national and international accounting standards.
- Proven ability to provide support, guidance and training to internal and external stakeholders.
- Previous experience in supervising and generating financial reports for internationally funded tenders and mandates.
- Experience in logistics and human resources (desired).
Skills and Abilities
- Excellent analytical and conceptual skills.
- Good communication skills.
- Ability to work in complex environments and ensure that deadlines set by internal and external stakeholders are met (good prioritization and time management skills).
- Ability to ensure that internal and external stakeholders understand and properly follow HEKS/EPER procedures and guidelines.
- Excellent computer skills (particularly in Microsoft Excel and accounting software, preferably experience in MS Business Central).
- Diligent and reliable person with good attention to detail.
- Excellent team member and social skills.
- Good knowledge of relevant local laws and obligations (labor, tax, social security, etc.).
- Available for occasional trips locally and nationally.
- Professional, cooperative, efficient and effective attitude at work.
How to apply
We look forward to receiving your complete application (CV, cover letter and certificates), exclusively via email to Anderson.romero@heks-eper.org no later than Friday, November 28, 2025.
Applicant data may be stored and processed in accordance with HEKS/EPER’s data protection policies and applicable national legislation. A verification process may be carried out, if necessary, in accordance with HEKS/EPER’s internal procedures.
Applicants acknowledge and accept that HEKS/EPER may request extracts from criminal and debt collection records and perform name checks in relevant databases to carry out the verification process.