About Acted
“ We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” – reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response – running through all Acted programming and operations – as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.
Greening strategy:
Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:
• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes
ACTED PSEAH Policy:
Area logistics assistant has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The area logistics assistant has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organizational policies or codes of conduct according to ACTED’s procedures. The area logistics assistant carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers
Job Purpose
The logistics assistant is responsible for the procurement, the stock, the fleet, the assets, and overseeing service contracting in NWS area of intervention.
Objectives
- Respect and Follow Up the ACTED’s Logistics Procedures
- Produce Logistics information in line with ACTED Templates
- Ensure efficient and compliance procurement, assets, stock, and FLEET management
Duties and Responsibilities
Fleet management:
- The logistics assistant is responsible of managing the drivers that work for ACTED and make sure that they are following ACTED procedures during their daily work.
- The logistics assistant is responsible for checking the fleet readiness, the fuel purchasing and consumption.
- Monthly review of the logbooks
- The logistics assistant is responsible for arranging the daily trips of the fleet and confirming to both the drivers and passengers the timings of the trips.
Procurement:
- Ensure that all the procurements that are being done by him/her are following the ACTED procedures for the scenarios A, B, Cand support in D scenario.
- Ensure direct contact with the suppliers and keep track of the delivery done by the suppliers and update the CFU accordingly.
- Updating the OFU, CFU, and any other document needed for the logistics team for the A, B, and C scenario.
- Prepare quality check of samples in coordination with program team.
- Finalize completion certificates and procurement documentation.
- Conducting market survey and assessment upon the request
Assets and stock Management:
- Ensure that all the assets that ACTED has are registered in the general asset list and according to ACTED logistics procedures.
- Provide the needed support for all ACTED staff with the assets needs and according to ACTED logistics procedures.
- Update the general asset list when it is needed and keep a track on any extra needs of assets and report it to the head of the department.
Reporting:
- Prepare and submit reports of AST-01 , AST-04 , AST-05 ,AST-06. ( Asset repots)
- Prepare and submit reports of STO – 01 , STO -2 , STO -5 . ( Stocks and warehouses reports)
- Prepare and submit reports of TRA 06 , TRA 07 . ( Fleet and generators reports)
- Prepare and submit internal and external Waybills.
Key Performance Indicators
- 95% of planned monthly and weekly activities are implemented in time.
- 90 % of planned targets of the activities are achieved.
- Number of OFs prepared and submitted in a timely manner.
- Number of eligible quotations collected in the field.
- Number of warehouses, shipment receipts and deliveries.
- Number of vehicles included in the fleet.
- Number of assets registered in assets list.
- Number of reports shared and submitted on time.
- 90% of requested information, inputs and documents ready on time.
- 100% of the logistical documentation produced at the base level are reviewed, scanned, archived, and shared with compliance and finance in a timely manner.
- 90% of safety and security measures for logistical operations were followed.
QUALIFICATIONS
- Bachelor’s degree
- Fluency in written and oral Arabic
- Working knowledge of English skills ((written and spoken).
- Strong skills in written communication, including effective report writing.
- At least 2 years’ work experience in a similar position preferred with an INGO
- Ability to work under pressure in a high pace environment.
- Good organizational and prioritization skills.
- Intermediate in Microsoft Office, Microsoft Excel, and Publisher.
- Strong interpersonal skills
- Strong analytical skills
How to apply
Interested and qualified applicants should apply by filling out the application form through this link
Only the shortlisted candidates will be contacted.
By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)
ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
ACTED never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.