Coordinator of Programs and Projects Unit Tapachula At Plan International

Plan International is an independent humanitarian and development organization that promotes children’s rights and girls’ equality.

We believe in the power and potential of every child. But this is often stifled by poverty, violence, exclusion, and discrimination. And girls are the most affected.

Working together with children, young people, our supporters and partners, we fight for a just world, addressing the root causes of the challenges faced by girls and all vulnerable children.

We support children’s rights from birth to adulthood. We empower children to prepare for and respond to crises and adversity. We drive change in practice and policy at the local, national, and global levels, leveraging our reach, experience, and expertise.

We have been building powerful partnerships for children for over 85 years and are now active in more than 80 countries.

Internal job description

PURPOSE OF THE ROLE:

The purpose of this role is to coordinate the comprehensive implementation of projects within the Program Unit (PU), ensuring the completion of all five stages of the project cycle with quality, timeliness, and alignment with the organizational strategy. This role involves leading the technical, financial, and administrative management of projects, strengthening the capacities of local partners, managing relationships with donors and key stakeholders, and representing Plan International in coordination, advocacy, and sectoral collaboration, thereby guaranteeing the organization’s strategic positioning at the local and state levels.

DIMENSIONS OF THE ROLE:

Budget management : Responsibility for the total budget of assigned projects
Personnel supervision : Direct management of the technical team assigned to the projects under your coordination
Complete project cycle: Responsibility in all 5 phases (idea, design, planning, implementation, closure)
Institutional representation: Participation in networks, interagency coordination spaces and sectoral articulations
Accountability: Technical and financial reports to donors, National Offices and internal structures of Plan International
Spokesperson: Official representation of Plan International before authorities, partners and strategic stakeholders

RESPONSIBILITIES:

Resource Mobilization

Collaborates in the active and intensive search for funding opportunities for the programs.
Lead the idea and design of follow-up or subsequent phases of projects for donor fund management (grant funds) in accordance with our new Global Strategy, Gender Focus, regional frameworks and guidelines established in the country strategic plan.
Lead the identification of strategic partners and/or allies for the co-management of programs and projects through the required technical support and maintenance of strategic relationships, and ensure the support and strengthening of partners, including the closing and sustainability phase.

Responsible for the complete management of projects throughout the entire cycle.

Responsibilities according to the current project manual, including:

In the idea phase : Support in the development of the first concept note, its entry into the system, as well as the identification of local and/or international partners.

In the design phase: accompany the alignment of the concept note to the donor’s requirements.

The development of a Detailed Implementation Plan (DIP)
1. Preparation of due diligence with the partners.
2. The preparation of the project budget
3. Develop a procurement plan
4. Managing risks and problems
Responsible for developing the start-up plan (Developing a recruitment and staffing plan, preparing the baseline, donor compliance framework, engaging decision-makers, etc.)

In the planning phase : responsible for agreements with partners.

Responsible for establishing project governance.
Complete the DIP (100% of its sections) and ensure that it is correctly entered into the systems (SAP and PMERL)

In the implementation phase :

Responsible for the correct implementation of all activities and the achievement of KPIs for the projects under their responsibility. Manages the monitoring of purchases, communications, and measurements with the various support departments.
Approval of all expenses charged to the project budget based on the agreed delegation of authority
Project budget management and monitoring, approval of financial and narrative reports.
Monitoring compliance with results and programmatic quality.
Responsible for the timely and high-quality delivery of all reports.
Responsible for partner relations and support.
It ensures that SAP and PMERL are fed with reliable, verifiable, and consistent information and guarantees the safeguarding of project documentation in its 5 phases.

In the closing phase.

Responsible for transition plan and closure of activities
Evaluation and audits
Knowledge management products.
Final reports, internal reports, reports to donors and in the SAP and PMERL systems
System closure.

3. Administrative and Financial Management

Key actions related to responsibility:

To comply with and ensure compliance with administrative processes and procedures (institutional policies), (manage with the different departments)
Contribute to compliance with the recommendations of global assurance and audits carried out in the country in the relevant areas of programs, particularly in the areas of Gender and Inclusion, Safeguarding, and Protection.
Coordinates with support departments the fulfillment of financial, supply chain, security, fleet, and other required KPIs.
To be the focal point for at least one of the topics that Plan requires for compliance with internal policies, which could be related to Gender, Safeguarding, Protection, among others.
Others that, according to the organization, the regional office, the Cluster and the country office require, as part of the normal processes of adapting to changes and continuous improvement.

Security Management and Organizational Risk Reduction

Key actions related to responsibility:

Ensure efficient management and prevention of organizational risk (compliance with policies and SOPs) in your area of intervention and guarantee a risk analysis and its updating throughout the project.
Develop situational analyses on national realities regarding the topics of influence, participation, sexual and reproductive rights, as well as proposing mitigation strategies on the Gender Equality agenda; application of the gender marker in the project cycles.
Ensure compliance with safeguards and protection.

Safeguard

Ensure that Plan International’s global safeguarding policy to prevent harassment, exploitation, and sexual abuse, and Gender Equality and Inclusion are fully integrated in accordance with the policy principles and requirements, including relevant Implementation Standards and Guidelines, as applicable to your area of responsibility. This includes, but is not limited to, ensuring that staff and partners are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and addressed in accordance with appropriate procedures.

EXPERIENCE, TECHNICAL COMPETENCIES, AND ABILITIES:

Experience and prior knowledge

Related field of study, Bachelor’s level, postgraduate degree desirable
Studies or experience in gender, childhood, development, essential knowledge of humanitarian issues
At least 4 years of experience in project management in humanitarian and/or social areas.
Proficient in Windows and MS Office applications.

Skills:

Skills to contribute to the planning, organization and integration of projects.
Competencies for reasoning through technical knowledge, providing information, logical arguments and analytical ability.
Skills for making decisions autonomously to achieve the expected results.
Skills for teamwork, working under pressure, working towards results.

Skills:

Communication skills to interact with a range of actors, including representatives of CSOs and community members.
Negotiation and influence skills for achieving collective agreements that impact expected results.
Conflict resolution skills
Report writing and revision skills
Skills to lead multidisciplinary teams
Skills for managing and integrating diverse teams.
Ability to find solutions to complex situations.
Skill in handling methodologies and techniques for facilitating development processes with children and adolescents and migrants and returnees.
Ability to drive four-wheel drive vehicles (preferred).

Other requirements:

Empathy with gender equality and sexual diversity.
Empathy with migrant and returning populations.
Social sensitivity.
Interest and commitment to working with girls, boys, young people and women.

Knowledge in Humanitarian Action and Child Protection & Humanitarian Action:

Humanitarian principles: Humanity, neutrality, impartiality, and operational independence

International standards: Sphere Project, Minimum Standards for the Protection of Children and Adolescents in Humanitarian Action (CPMS), Humanitarian Charter

Inter-agency coordination: Participation in sectoral clusters/groups for protection, emergency education, and humanitarian coordination

Humanitarian Management Cycle (HPC): Needs assessments (MIRA, HNO), humanitarian response plans (HRP), monitoring of emergency situations

Humanitarian-Development-Peace Nexus: Understanding the interconnection between emergency response and long-term development programs

Humanitarian financing: Knowledge of humanitarian donors (ECHO, USAID/BHA, OCHA/CERF, UNHCR, etc.) and their compliance frameworks

Child Protection in Emergencies (CPiE):

Regulatory frameworks and standards:

Minimum Standards for the Protection of Children and Adolescents in Humanitarian Action (CPMS) Convention on the Rights of the Child (CRC) and its Optional Protocols – Guidelines on Alternative Care for Children – Paris Principles and Paris Commitments on Children Associated with Armed Forces and Armed Groups, Partnership Framework for the Protection of Children and Adolescents in Humanitarian Action

PURPOSE OF THE ROLE:

DIMENSIONS OF THE ROLE:

Budget management : Responsibility for the total budget of assigned projects
Personnel supervision : Direct management of the technical team assigned to the projects under your coordination
Complete project cycle: Responsibility in all 5 phases (idea, design, planning, implementation, closure)
Institutional representation: Participation in networks, interagency coordination spaces and sectoral articulations
Accountability: Technical and financial reports to donors, National Offices and internal structures of Plan International
Spokesperson: Official representation of Plan International before authorities, partners and strategic stakeholders

RESPONSIBILITIES:

Resource Mobilization

Collaborates in the active and intensive search for funding opportunities for the programs.
Lead the idea and design of follow-up or subsequent phases of projects for donor fund management (grant funds) in accordance with our new Global Strategy, Gender Focus, regional frameworks and guidelines established in the country strategic plan.
Lead the identification of strategic partners and/or allies for the co-management of programs and projects through the required technical support and maintenance of strategic relationships, and ensure the support and strengthening of partners, including the closing and sustainability phase.

Responsible for the complete management of projects throughout the entire cycle.

Responsibilities according to the current project manual, including:

In the idea phase : Support in the development of the first concept note, its entry into the system, as well as the identification of local and/or international partners.

In the design phase: accompany the alignment of the concept note to the donor’s requirements.

The development of a Detailed Implementation Plan (DIP)
1. Preparation of due diligence with the partners.
2. The preparation of the project budget
3. Develop a procurement plan
4. Managing risks and problems
Responsible for developing the start-up plan (Developing a recruitment and staffing plan, preparing the baseline, donor compliance framework, engaging decision-makers, etc.)

In the planning phase : responsible for agreements with partners.

Responsible for establishing project governance.
Complete the DIP (100% of its sections) and ensure that it is correctly entered into the systems (SAP and PMERL)

In the implementation phase :

Responsible for the correct implementation of all activities and the achievement of KPIs for the projects under their responsibility. Manages the monitoring of purchases, communications, and measurements with the various support departments.
Approval of all expenses charged to the project budget based on the agreed delegation of authority
Project budget management and monitoring, approval of financial and narrative reports.
Monitoring compliance with results and programmatic quality.
Responsible for the timely and high-quality delivery of all reports.
Responsible for partner relations and support.
It ensures that SAP and PMERL are fed with reliable, verifiable, and consistent information and guarantees the safeguarding of project documentation in its 5 phases.

In the closing phase.

Responsible for transition plan and closure of activities
Evaluation and audits
Knowledge management products.
Final reports, internal reports, reports to donors and in the SAP and PMERL systems
System closure.

3. Administrative and Financial Management

Key actions related to responsibility:

To comply with and ensure compliance with administrative processes and procedures (institutional policies), (manage with the different departments)
Contribute to compliance with the recommendations of global assurance and audits carried out in the country in the relevant areas of programs, particularly in the areas of Gender and Inclusion, Safeguarding, and Protection.
Coordinates with support departments the fulfillment of financial, supply chain, security, fleet, and other required KPIs.
To be the focal point for at least one of the topics that Plan requires for compliance with internal policies, which could be related to Gender, Safeguarding, Protection, among others.
Others that, according to the organization, the regional office, the Cluster and the country office require, as part of the normal processes of adapting to changes and continuous improvement.

Security Management and Organizational Risk Reduction

Key actions related to responsibility:

Ensure efficient management and prevention of organizational risk (compliance with policies and SOPs) in your area of intervention and guarantee a risk analysis and its updating throughout the project.
Develop situational analyses on national realities regarding the topics of influence, participation, sexual and reproductive rights, as well as proposing mitigation strategies on the Gender Equality agenda; application of the gender marker in the project cycles.
Ensure compliance with safeguards and protection.

Safeguard

EXPERIENCE, TECHNICAL COMPETENCIES, AND ABILITIES:

Experience and prior knowledge

Related field of study, Bachelor’s level, postgraduate degree desirable
Studies or experience in gender, childhood, development, essential knowledge of humanitarian issues
At least 4 years of experience in project management in humanitarian and/or social areas.
Proficient in Windows and MS Office applications.

Skills:

Skills to contribute to the planning, organization and integration of projects.
Competencies for reasoning through technical knowledge, providing information, logical arguments and analytical ability.
Skills for making decisions autonomously to achieve the expected results.
Skills for teamwork, working under pressure, working towards results.

Skills:

Communication skills to interact with a range of actors, including representatives of CSOs and community members.
Negotiation and influence skills for achieving collective agreements that impact expected results.
Conflict resolution skills
Report writing and revision skills
Skills to lead multidisciplinary teams
Skills for managing and integrating diverse teams.
Ability to find solutions to complex situations.
Skill in handling methodologies and techniques for facilitating development processes with children and adolescents and migrants and returnees.
Ability to drive four-wheel drive vehicles (preferred).

Other requirements:

Empathy with gender equality and sexual diversity.
Empathy with migrant and returning populations.
Social sensitivity.
Interest and commitment to working with girls, boys, young people and women.

Knowledge in Humanitarian Action and Child Protection & Humanitarian Action:

Humanitarian principles: Humanity, neutrality, impartiality, and operational independence

International standards: Sphere Project, Minimum Standards for the Protection of Children and Adolescents in Humanitarian Action (CPMS), Humanitarian Charter

Inter-agency coordination: Participation in sectoral clusters/groups for protection, emergency education, and humanitarian coordination

Humanitarian Management Cycle (HPC): Needs assessments (MIRA, HNO), humanitarian response plans (HRP), monitoring of emergency situations

Humanitarian-Development-Peace Nexus: Understanding the interconnection between emergency response and long-term development programs

Humanitarian financing: Knowledge of humanitarian donors (ECHO, USAID/BHA, OCHA/CERF, UNHCR, etc.) and their compliance frameworks

Child Protection in Emergencies (CPiE):

Regulatory frameworks and standards:

* Footnote to internal job description

Requested.

Location: Tapachula, Chiapas

Role type: Coordination Personnel

Reports to: Country Representative

Closing date: February 9, 2026

Equality, diversity and inclusion are at the heart of everything Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to all regardless of age, disability, gender reassignment, marriage and civil union, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusion and we strive to create a work environment that ensures that every team, in every office, in every country, is rich in diverse people, thoughts and ideas.

We foster an organizational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities towards the children we come into contact with and must not contribute in any way to harming or putting children at risk.

A series of pre-employment checks will be carried out in accordance with Plan International’s Child and Youth Protection Policy. Plan International also participates in the Inter-Agency Misconduct Disclosure Scheme. Under this scheme, we will request information from applicants’ previous employers regarding any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation after the applicant left employment.

By submitting an application, the job applicant confirms that they understand these hiring procedures.

Please note that Plan International will never send unsolicited emails requesting payments from candidates.

Location: Tapachula, Chiapas

Role type: Coordination Personnel

Reports to: Country Representative

Closing date: February 9, 2026

Equality, diversity and inclusion are at the heart of everything Plan International stands for.

We foster an organizational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion.

By submitting an application, the job applicant confirms that they understand these hiring procedures.

Please note that Plan International will never send unsolicited emails requesting payments from candidates.

External Job Title

* External job description heading