First Meeting of Social Dialogue Forum in the Kurdistan Region of Iraq At International Labour Organization

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TERMS OF REFERENCE (TOR)

First Meeting of Social Dialogue Forum in the Kurdistan Region of Iraq

Erbil, Kurdistan Region of Iraq

Background and Context

Periods of crisis, whether caused by economic downturns, fiscal pressures, public health emergencies, inflation, or labour market instability, place significant strain on governments, employers, workers, and society at large. In such circumstances, effective and timely responses require cooperation, trust, and inclusive decision-making.

Social dialogue, particularly through tripartite engagement among governments, employers’ organizations, and workers’ organizations, is internationally recognized as a key governance tool for crisis prevention, response, and recovery. It enables stakeholders to identify shared priorities, negotiate balanced solutions, reduce social tensions, and safeguard employment and enterprise sustainability.

For countries facing economic and institutional pressures such as Iraq, strengthening tripartite consultation is particularly relevant. Current challenges such as fiscal constraints, delayed public payments, inflationary pressures, unemployment, labour informality, and business uncertainty underline the need for structured dialogue mechanisms that can generate confidence and coordinated responses.

This High-Level Meeting aims to convene senior representatives of government, employers, and workers to discuss the strategic role of social dialogue during crises and identify practical pathways for institutionalized cooperation.

Objectives

The objective of this Terms of Reference is to engage a service provider to support the organization of the Sixth Technical Working Group meeting. The service provider will be responsible for:

  1. Venue: Providing a suitable conference hall in Erbil for 30 participants that meet security (UNDSS) and accessibility standards.
  2. Catering: Providing high-quality catering services, including coffee breaks, lunch, and continuous refreshments throughout the meeting duration.
  3. Technical Support: Ensuring the availability and functionality of all necessary audio-visual equipment (screens, microphones, audio systems) and reliable high-speed internet.
  4. Logistics: Providing necessary workshop materials (stationery, flipcharts) and ensuring proper room setup to facilitate technical discussions.

Duration and Venue

  • Duration: 1 Day
    • **Dates:**14 May 2026
    • Location: Erbil, Kurdistan Region of Iraq
    • Number of Participants: 30 participants, including ILO staff (2 people)

#

Description

Ǫuantity

Days

Unit

Price /USD

Total Price /USD

1

Meeting room for up to30 participants (U- shape style) ☐

(Round table style) ☒

Data show ☒ Flip chart ☒ Drinking water ☒ Projector☒

Type of the meeting room:

Smal up to 15 ☐ Medium up to 30-50☒ Large 50 -250☐

Hotel Rating:

Five stars hotel, and approved by UNDSS ☒

Description:

The room should have bright/sufficient lightning. A few windows are allowed. The walls should be solid andstraight to allow sticking posters, flipcharts, sickly notes and other pieces needed for the training. The hotel management should be in agreement with posters, flip charts, sticky notes and other pieces to be sticked to the walls with sticky tape.

The conference room should be equipped with the following equipment that need to be returned back to the provider once training done:

  1. 1 Laptop (screen and WiFi system)
  2. 1 Extension Cord
  3. Conference camera
  4. Back-up portable WiFi router/WiFi solution in case CSO/MOP WiFi falls
  5. 10 Table mic ☒
  6. One data show (tobe used atthe training)
  7. Flip charts and markers – 3 EA
  8. Flags (ILO, EU,Iraq, KRI)
  9. Banners, Standees

Specific setup requirements:

Zoom link with tested sound and transcript required to be shared with ILO

1

1day

Interpretation System for Languages: AR-EN (Vice versa) ☒ Languages: EN- KR (Vice versa) ☒

Languages: AR- KR (Vice versa) ☒

1

1 day

Interpreter:

Languages: AR-EN (Vice versa) ☒

Languages: EN- KR (Vice versa) ☒

4

1 day

3

Logistics Requirement:

#

Description

Ǫuantity

Days

Unit

Price /USD

Total Price /USD

Languages: AR- KR (Vice versa) ☒

2

Coffee Break – 1 time

  • Normal ☐ Rich ☒

Minimum requirements:

Coffee (espresso), herbal C Iraqi tea, dates, mixed nuts, dried fruits, cookies/biscuits, salty biscuits or crackers with za’atar(or similar savory flavors), croissants, assorted sweetand salty pastries, fresh fruits, freshjuices, low-sugar muffins(sweet).

30 EA

1 day

3

Printing materials / Agenda C documents (laserprinting)

Colored ☒

  • Agenda in Kurdish – 1 page
  • Agenda in English – 1 page
  • Agenda in Arabic– 1 page
  • Attendance list– 2 pages (1 copy)

30 Copies

1 L.S

Printing booklets with thermal bind:

  • Perception Report-AR and EN : 164 pages– 45 copies
  • Agriculture PolicyPaper EN and AR : 97 Pages– 70 copies
  • Construction Policy Paper EN and AR : 104 pages – 70 pages
  • Manufacturing Policy paper EN and AR : 132 PAGES – 70 Pages
  • ODI FI Policy BriefEN and AR : 16 Pages- 65 copies
  • ODI KRI Policy Brief EN and AR : 14 Pages – 65 copies OECDReport EN andAR : 311 Pages – 25 copies

838 pages

*410 copy

(343580

pages)

4

Lunch (Open buffet) ☒ for30 People

30 EA

1 day

5

Accommodation: 8 Individuals

Check In: 13 May 2026

Check Out:15 May 2026

8 Person

2 night

6

DSA for participants from other governorates

4 From Baghdad

2 Suly

2 Duhok

8 Person

2 days

USD 121.72

USD 973.76

7

Transportation: 4 Individuals (2 Suly and 2 Duhok)

20 individuals from Erbil

24 Person

2 ways

USD 568

USD 568

8

Flight ticket for four individuals

BGW-EBL 13 May 2026

EBL BGW 15 May 2026

4 person

2 ways

Total Amount(USD)

The detailed priced BOǪ per above table breakdown is needed to be provided to ILO, in addition to the meeting room picture.

5

Conditions that must be met in the hall:

  1. The halls should have enough space for sitting including registration table at the entrance, per each day
  2. The hall should have easy access to a minimum of 2 toilets
  3. The hotel should have full considerations for disability access
  4. The Hall should be sufficiently bright with good light and air conditions.
  5. The hotel shall arrange for fully functional electronic and audio-visual equipment and workshop materials (such as banners and/ or flags banners, data shows, wireless microphones, audio systems, teleconference equipment, etc.)
  6. Flipcharts with stands, whiteboard with paper, and markers
  7. Meeting signage including company logo to guide your guests.

Updated List of

  1. 5 stars hotel and they must be approved by UNDSS. UNDSS security cleare
  2. Room on ground floor or higher (not basement floor) Meeting room picture required to be attached
  3. Free Wi-Fi internet connection in the training room.
  4. Pens and notepads per participants.

Coordination

The company will liaise and report to Ms. Gashaw Shareef, shareef@ilo.org , Mr. Miran Bakragha at bakragha@ilo.org, and Marina Rai at marina@ilo.org

Payment

According to the ILO policy, the payments of services are performed 30 days after receipt of service.

The payment schedule will consist of a single payment, issued after the completion of the service and upon receipt of the invoice and required documents from the supplier, in line with ILO’s satisfaction with the service.

Means of payment: the payment will be paid via wire transfer to the designated bank account of the supplier. Important Notes:

The supplier will be billed to ILO based on the actual number of participants and service.

How to apply

Interested firms should submit a technical proposals outlining their methodology, team composition, and work plan, along with a financial proposal and relevant references, through the ILO email address.

Link: https://www.ungm.org/Public/Notice/299865