Reporting relationship: In cooperation with the financial structures of WCF-Guinea
Functional relationship: Head of components / financial managers
Supervisory relationship: National Director of WCF in Guinea
Position start date: 01/09/2025 preferably
Job Description
The Administrative and Financial Operations Manager’s mission is to support the Administrative and Financial Department in the daily execution of administrative, financial, and logistical tasks. They work in cooperation with the existing structure to ensure financial rigor, donor compliance, and procedural fluidity.
Main missions
- Support for monthly and quarterly budget consolidation : collection of data from financial managers, verification, synthesis.
- Technical monitoring of accounting on SAGE : supervision of analytical entry, support to field RAFs.
- Preparation of audits : creation of files, conformity of documents, archiving.
- Administrative and logistical monitoring : verification of invoices, purchase orders, support for document classification.
- Participation in updates to internal procedures (financial, HR, logistics).
- Ad hoc HR support (contracts, leave, administrative staff scheduling).
- Functional relay of key people in place in the event of absence , for operational questions.
Expected skills
Experience and skills required
- Master’s degree in management, accounting, financial management or law.
- Successful professional experience of at least 5 years in the financial and administrative management of complex programs (budget of at least 1 million euros per year, multi-donor and multi-partner context).
- Successful experience in sub-Saharan Africa desired
- Advanced French and English required (independent passive comprehension and written and oral expression on technical subjects in the area of responsibility).
- Knowledge of standard accounting software (SAGE, NAVISION, QUICKBOOKS) and payroll software (SAGE, HOMERE).
- In-depth knowledge of general office software (Microsoft Office suite).
- Computer and/or network management skills are an asset.
- Knowledge of lessor rules (EU).
- Very good practice of Excel (dynamic tables, summary formulas).
Required qualities
- Assured financial and administrative skills
- Awareness of responsibilities and deadlines
- Ability to work independently
- Ability to analyze and think critically
- Respectful and cooperative attitude towards superiors
- Teamwork style; polite, firm, honest and loyal
- Social skills, discreet, comfortable in multicultural teams.
- Ability to handle crises and pressures calmly.
Operating conditions of the position
- The Administrative and Financial Operations Manager does not make any strategic decision without validation from the country director and WCF-administration (HQ);
- He regularly reports on his activities to the Country Director and via WCF-Headquarters to the Foundation Board.
Performance indicators
- Budget consolidation deadlines met;
- Reliable financial reports;
- Quality of documents submitted to audits;
- Improved filing and archiving;
- Effective support for the existing structure.
How to apply
To apply, please email your CV and cover letter to guinea@wildchimps.org with the subject line “ Administrative and Financial Operations Manager ”.
Female applicants are encouraged to apply.
Only selected candidates will be contacted for testing.
Duration and evaluation
Initial 12-month contract, renewable. Joint evaluation by Country Management and HQ/Foundation Board after 3 months. Adjustments may be made based on the evolving needs of the mission.
This Administrative and Financial Operations Manager position aims to strengthen the efficiency of the administrative and financial department in a context of high workload and demanding donor standards. This is support to adapt and improve the efficiency of the existing structure.
I, the undersigned, …………………………………………………certify that I have read and understood this job description and agree to the tasks described above.
A_________________________________ the, _______ / ________ / ___________