Job title
HR Assistant
Job Grade: Assistant
Department | Program: Human Resources
Duty Location: Syria – Damascus
Type of Work: Full time
Gender: Female or Male
General Description of SDI
Social Development International SDI is a no-profit NGO established in 2015 and daily registered in Turkey, which provides humanitarian assistance to affected people in Syria.
SDI services cover northern Syria through its programs, SNFIs, Health, Nutrition, Education, WASH, Protection, FSL, and CCCM.
General Description of Unit
The SDI Human Resources department is responsible for but not limited to:
– Recruitment and contracting
– Training and capacity building
– Employee performance Management
– The organization’s policies and procedures
– Archive all HR documents
Purpose of Position
HR Assistant will assist in variety of HR tasks such as: recruitment, payrolls, performance evaluation, capacity building, other administrative tasks, and serve as a focal point between HR department and office staff
Communication and coordination structure of the position
Internal Communications
Supply Chain Department – Finance Department – Office Management – All Office Staff
External Communications:
Job Candidates
PRINCIPAL JOB DUTIES (RESPONSIBILITIES AND TASKS) – ToR
He/She will be responsible for, but not limited to:
1- Recruitment:
- Assisting in posting job advertisements
- Communicating with candidates throughout the recruitment process
- Coordinating interviews and representing the HR department when needed
- Facilitating written and technical tests
- Preparing interview reports, hiring decision proposals, and draft job offers
- Conducting onboarding and orientation sessions for newly hired staff upon contract signing
2- Personnel Affairs:
- Managing contract signing for employees, volunteers, and consultants
- Monitoring staff attendance, leave, and justification requests via the ERP system
- Ensuring the clearance process is completed for departing employees
3- Payroll & Compensation:
- Preparing monthly timesheets according to work schedules
- Ensuring timesheets are signed by relevant employees
- Preparing monthly payroll sheets for employees and volunteers
- Responding to employee inquiries regarding their monthly entitlements
4- Training & Development:
- Assisting in coordinating both in-person and remote training sessions
- Tracking staff attendance in mandatory training sessions
5- Performance Management:
- Facilitating orientation sessions on performance evaluation
- Following up on performance evaluations to ensure timely completion
6- Employee Relations:
- Listening to employee concerns and complaints
- Reporting any unprofessional misconduct by any employee.
- Ensuring all employees have access to HR policies and the Code of Conduct
7- Other Duties:
- Performing any additional tasks assigned within the HR scope of work
Technical knowledge
- University degree or technical institute diploma (specialization: Management, Human Resources, or a related field)
- Skillful in Excel, PowerQuery is mandatory, VBA knowledge is highly preferred
- 1 years of experience in HR field, NGOs experience will be an advantages
- Good command of the English language
Skills and Abilities (behavioral, interpersonal and personal skills)
- Excellent problems and conflicts solving skills
- Teamwork skills
- Time management & meeting deadlines
- Excellent communication skills
SDI Commitment on Child Safeguarding – CPS
Actions of Child abuse and exportation violate the universally recognized international legal norms and standards. Thus, SDI considers such actions as serious misconduct, which will constitute grounds for major measures, including summary dismissal and criminal prosecution. SDI prohibits sexual exploitation and abuse of Children and proved cases of such will be meet with Zero tolerance by SDI management.
SDI is an organization working with vulnerable populations, including children, both directly and indirectly. Thus, SDI has a moral responsibility and a duty to protect children within the population that we serve from both intentional and unintentional harm. SDI understands that all staff needs to be aware of this policy even though many of the staff may never have unaccompanied contact with children or young people through their work. It is not possible to eliminate risk entirely, but we are obliged to develop strategies and mechanisms to reduce the risk.
SDI Commitment on Protection of Sexual exportation and Abuse – PSEA
The actions of SEA violate the universally recognized international legal norms and standards. Thus, SDI considers such actions as serious misconduct, which will constitute grounds for major measures, including summary dismissal and criminal prosecution. SDI prohibits sexual exploitation and abuse (SEA), and proved cases of such will be meet with Zero tolerance by SDI management.
To the end of meeting with the fundamental values of SDI, this policy is designed to address the behavior of SDI staff, and its collaborators toward the served population and to protect vulnerable populations within the communities served by SDI from any acts of sexual exploitation and abuse which is considered as an element of the accountability that SDI holds towards the served communities.
SDI Commitment on Protection of Sexual Harassments and discrimination – PSHH
The actions of SHH violate the ethical norms and damages the team spirit. Thus, SDI considers such actions as serious misconduct, which will constitute grounds for major measures, including summary dismissal and criminal prosecution if relevant. SDI prohibits SHH, and proved cases of such will be meet with Zero tolerance by SDI management.
To the end of meeting with the fundamental values of SDI, this policy is designed to address the behavior of SDI staff and its collaborators towards one another and to protect staff within the environment of SDI from any acts of sexual harassment and harassment which is considered as an element of the accountability that SDI holds towards its staff.
Safeguarding:
· The position holder is required to commit to SDI’s safeguarding policy, as we will do rigorous background checks to ensure that children are protected from any kind of abuse.
· The position holder is also required to carry out his duties in accordance with SDI anti-harassment policy.
How to apply
To apply for the position, please fill out the form at the following link:
The deadline for submitting applications is Saturday, June 28, 2025.
Please note that:
SDI reserves the right to close this advert before the confirmed closing date when we are in receipt of sufficient applications. SDI has the right to close adverts as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
All communication will be conducted exclusively via your email address.
Only shortlisted candidates will be contacted for interviews or written tests, if applicable.