Access & Security Manager for North West Syria At People in Need

Starting date: October/November 2021 or upon agreement

Contract duration: 18 month contract with possible extension

Country Programme: North West Syria

Base: Turkey, Gaziantep

Line Manager: Area Director

About the role:

Organisation programs for war-affected Syrian population focus mainly on livelihood/food security, rural rehabilitation and education. We implement together with our partners several programs across North West Syria with its four offices and more than 280 employees inside Northwest Syria. Cross-border operations are managed from Turkey where main office is established serving as administrative and logistics support of program implemented directly or through partners in Syria.

Access & Security Manager for North West Syria is responsible for overseeing access, security and safety of all staff and premises.

NOTE: Due to the unique nature of the position, two aspects of the work should be approached with particular importance:

Availability: As an emergency contact, the selected candidate is expected to be available outside normal business hours on their allocated mobile phone and other online accounts, and to continue monitoring and reporting and in case of emergency immediately acting.

Confidentiality: Any information receives in the course of their work regarding safety and security of PIN offices or employees should be treated as confidential. The selected candidate should not discuss such information with any party outside the office unless explicitly instructed to by line manager.

Responsibilities & Tasks

Coordination:

• Remote management of the access department inside Northwest Syria with regular mentorship, guidance, support and training provision.
• In close cooperation with line manager liaise and negotiate with relevant government, UN & NGO platforms, humanitarian actors and other bodies, to ensure organisation has necessary access permissions to the areas of implementation.
• Closely cooperate with relevant project partners to maintain access and safety of employees.

Safety & Access

• Endorse and promote Safety processes.
• Conduct security assessment of organisation premises and areas of operations, oversees implementation of recommended improvements.
• Train all staff on necessary Safety related issues and/or procedures when/if required.
• Oversees movement tracking system and ensures relevant SoPs (movement reporting, “lost contact”, etc.) are in place and operational.
• Maintain and regularly update maps related to all operations in Northwest Syria.
• In coordination with logistic team management of any Safety related issues including: Fire, First Aid & Health, Vehicle Safety, any other issues relating to it.
• Support logistics with relevant access permissions for humanitarian cargo and personnel travel.
• Cooperate with preparation of security related budgeting and financial tracking and planning.

Analysis and Assessments:

• Maintain information network on the ground to be able to provide verified information and early warnings.
• Cooperation on regular revision & update of Security Management Plans (SMP) – Standard Operational Procedures, Contingency Plans, Risk Matrix, etc.
• Ensure the SMP are implemented in all organisation activities.
• Create regular access & safety reports and keep updated relevant area-specific risks assessment.
• Provide inputs for regular contextual analysis and predicts possible conflict-related developments, threats assessment, design and implements measures to mitigate potential risks.

Incidents and Crisis Management:

• Responsible for early warnings, incidents reporting system, incidents follow up and lessons learned and recording incidents in IRT (Incident Reporting Tool) with SA as technical link and support.
• Responsible for ensuring the incident Logbook is created and adequately updated and archived when appropriate.
• Assist Crisis Management team (CMT) to lead through the whole process.
• Provide inputs and support for major relocation and evacuation in case decisions are done through decision of Crisis Management Team.

HR

• Supervision of organisation access team.
• Responsible for streamlining due diligence and duty of care standards and procedures.
• Responsible for planning, preparation and implementation of capacity building, personal development plan and trainings related to access & safety & security.
• Review the subordinate monthly time sheets and other security team related HR documents and verify that all information recorded is accurate.
• Participation in internal HR access procedures.

Qualifications and required skills

• Bachelor’s Degree minimum required or equivalent University Degree.
• Profound knowledge of the areas of Northwest Syria.
• At least 3 years of experience in areas of access and safety & security.
• Experience with crisis management.
• Knowledge and understanding of humanitarian programming.
• Profound knowledge of spoken and written English language is mandatory.
• Knowledge of Arabic language is beneficial.

General skills:

• Ability to work with teams in tense and high volatile contexts.
• Communication, analytical and managerial skills.
• Problem solving approach.
• Proficiency with MS Office (Word, Excel, Outlook), Google Maps.

People in Need offers:

• Working environment in a well-established and growing humanitarian organization;
• 25 days of paid leave annually;
• Accommodation provided by PIN or Housing Allowance
• Reimbursement of travel expenses with travel to the country of residence (or other selected country) once every 6 months of completed work;
• Travel Health Insurance;
• Pre-departure expenses – reimbursement of costs of visas and vaccinations;
• Free medical helpdesk and psychological consultation available online;
• Salary and benefits according to PIN’s salary scale. Expected salary 3,200-3,400 EUR (monthly per diems of 1,200 EUR are already included) based on experience;