Business Analyst (Supply Chain Management) At International Organization for Migration

Position Title: Business Analyst (Supply Chain Management)

Job Code: VN 2023 560

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, One year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 24 December 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;

Iceland; Kiribati; Lao People’s Democratic Republic (the); Latvia;

Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia;

Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

IOM, UN Migration Agency, operates in 400 offices across more than 100 countries, with significant external spending of more than USD1Billion, across supplies, services, constructions, works, and transportation. Due to the decentralized structure and project-based operations, the overall Supply Chain Management (SCM) approach needs to be agile and responsive to address the operational requirements in the fields.

In preparation for the institution-wide rollout of ERP solutions and digitalization of manual processes including supply chain system integration, IOM needs to develop efficient end-to-end SCM processes and management of related information, that will enable the organization to carry out activities in line with Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at an optimal price and in a timely manner;

Under the direct supervision of the Director of the Supply Chain Division, the Business Analyst (

Supply Chain Management) in coordination with Manila (Global) Supply Chain Unit (MSCU)Department of Operations and Emergencies (DOE), and the Supply Chain Officers in Regional and Country Offices, , will be responsible and accountable for monitoring the SCM performance , analyzing the existing SCM processes and systems, identifying gaps and developing a set of applicable KPIs, generating periodic reports by focusing on effectiveness, responsiveness, standardization and optimization of SCM operations,

Key Deliverables:

• SCM business operation processes mapping and gap analysis for improved effectiveness and efficiency;
• Identify and develop design criteria for integrated supply chain system solutions; and,
• Implement new Material Master Data structure, and prepare for further system enhancements.

Core Functions / Responsibilities:

1. Monitor the supply chain’s performance and keep upstream and downstream supply chain participants well informed.
2. Map and record the existing business process(es), identify potential gaps and opportunities for improvements, and make recommendations for further optimization of the SCM system.
3. Conduct stakeholder meetings for inputs and feedback, including but not limited to: SCD,DOE FAD, ICT, Internal Audit, Legal, Resources Management, and any other relevant units – whereby ICT will be a crucial business partner throughout the process.
4. Review the best practices in the Supply Chain Management area of other UN agencies and international institutions, with a view to obtaining information that may be useful to IOM for incorporation into IOM’s Business Analytics and Reporting practices.
5. Conduct stakeholder analyses and design information-sharing mechanisms, including circulation of periodic newsletters, indicating desired outcomes, project achievements supported by statistical data, and overall impact.
6. Coordinate and facilitate the possible Supply Chain Management workshops during the assignment.
7. Prepare and conduct vendor screening, and information sessions, which will lead to a formal tendering process for the initial phase of institutional supply chain management system integration at IOM.
8. Support the Supply Chain Division and DOE, on Global Stock matters, such as budget planning and tracking, development of SOPs, and review of administrative expenses requests.
9. Coordinate the implementation of the new Material Master Data structure in ERP/ Wave and ensure a smooth transition and change management in close coordination with MSCU and ERP team.
10. Identify and coordinate interventions required to further streamline and digitize Supply ChainManagement processes and transactions.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

· Master’s degree in Management, Business Administration, Information Technology, Supply Chain Management, or related field from an accredited academic institution with five years of relevant professional experience ; or,

· University degree in the above fields with seven years of relevant professional experience.

Experience

· Minimum 5 years of data analytics, reporting and/or ERP systems; and, · Minimum 5 years of experience in supply chain management.

Skills

· Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,

· Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French or Spanish and another UN language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.