Finance and Budget Assistant At Kosovo Specialist Chambers and Specialist Prosecutor’s Office

Reporting Line:

The Finance and Budget Assistant reports to the designated Finance and Budget Officer, or the Operational Support Officer (Finance).

Main Tasks and Responsibilities:

· To assist the Finance and Budget Officers / OSO Finance in the financial management of the Kosovo Specialist Chambers and Specialist Prosecutor’s Office in line with the relevant internal and EU rules, legal instruments, planning documents and instructions;

· To assist with identifying needs for goods and/or services specifically required, technically defining the appropriate requirements to cover these needs and participating, as appropriate, in the correspondent processes to procure these goods and services;

· To assist with the internal process of validation and approval of financial commitments including availability of funds, payment thresholds and the correct classification to budget lines;

· To assist in analysing budget data, finalising cost estimates, monitoring expenditures, and coordinating reallocation of expenditures into other budget lines, if necessary and forecasting;

· To assist with the implementation of payments (including payroll), collection of revenue and recovery of the amounts established as being receivable;

· To assist in the management and safekeeping of petty cash and other means of payment;

· To assist in preparing, presenting and maintaining the accounts including establishing the accounting rules, methods and the chart of accounts;

· To assist in the reconciliation of Fixed Assets, in coordination with the Office of the Head of Division of Administration;

· To assist in managing, coordinating and preparing for internal and external audits;

· To assist in liaising and cooperating on financial and budgetary issues with the relevant internal and external actors, including drafting routine correspondence;

· To assist in ensuring the data integrity, accuracy and timely submission of internal and external budgetary and financial reports;

· To produce, gather, maintain and keep up-to-date files, documents, reports and guidelines, as well as to scan, archive them and ensure their safekeeping;

· To assist with a variety of assignments requiring extensive research and data analysis, as well as to provide support to other staff of the Finance and Budget Unit on budgetary accounting and treasury matters, payments and travel entitlements, when necessary;

· To assist in developing and implementing essential policies, tools and internal controls for financial, reporting and budgeting processes;

· To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

· A level of secondary education attested by a diploma**

AND

· A minimum of eight (8) years of relevant professional experience, after having fulfilled the education requirements.**

Specification of Education and Experience

· Excellent computer skills in MS Office applications (Word, Excel, PowerPoint, etc.);

· Very good interpersonal and communication skills in English, both written and oral;

· Excellent analytical, research and problem-solving skills;

· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure and in difficult circumstances;

· Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity;

· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.

Desirable

· Relevant work experience in an EU institution, CSDP Mission, international organisation or hybrid criminal court;

· Qualification in at least one of the following fields of expertise: Economics, Finance, Accounting, Budgeting or related;

· Knowledge of EU financial rules and regulations;

· Knowledge of financial planning and/or accounting software;

· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.