Finance Assistant At MedGlobal

Job Title: Finance Assistant

Job location: Turkey- Gaziantep

Reports to: Finance Coordinator

Job Code: TR002

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

The Finance Assistant is responsible for following up on the daily and monthly financial transactions, checking all the documents of the procurement and HR departments before making the transactions, and preparing all the documents of the financial reports according to the policies of MG and the donors.

MAIN DUTIES AND RESPONSIBILITIES

1. Execute follow-up expenses in alignment with the approved plans by the Program Department, adhering to the budget sanctioned by the Donor.
2. Streamline and oversee all banking transactions and operations efficiently.
3. Perform bank reconciliations for all accounts meticulously.
4. Generate employee payroll after receipt from the HR department, ensuring alignment with respective accounts and amounts.
5. Scrutinize purchase transactions prior to supplier payment in accordance with donor and internal policies of MG.
6. Prepare comprehensive payment vouchers for all disbursements, including bank and PTT, on a weekly basis.
7. Ensure prompt settlement of bills, taxes, rents, and supplier payments.
8. Define and record all donor receipts within the Turkish system, while preparing 4B and 4C documentation, and liaise with the legal accountant regarding financial matters.
9. Scan and archive expenditure documents, uploading them onto the designated drive, and securely transmitting them to the accountant monthly.

QUALIFICATIONS AND SKILLS

should have the following skills, education, and experience:

• Bachelor’s degree in finance, accounting, or a related field. A master’s degree is preferred.
• At least three years of experience in the financial department, with experience in the humanitarian sector preferred.
• Strong knowledge of financial management, accounting principles, and reporting standards.
• Strong analytical skills and be able to interpret financial data to make informed decisions.
• Detail-oriented to ensure that financial records are accurate and all financial reporting requirements are met.
• Able to communicate complex financial information to non-financial stakeholders in a clear and concise manner.
• Should be proficient in financial software and accounting (QuickBooks Online) packages, as well as Microsoft Excel and other relevant software programs.
• Fluent in English and Arabic, with Turkish language skills preferred.
• Strong commitment to the values and mission of the organization.