Regional Finance Manager – RFM At Emissa for Development

Job Description

The Regional Financial Manager will be responsible for the overall financial operations of small country program offices, as well as for providing oversight to the finance teams in the larger offices. He/She will be responsible for maintaining sound financial systems and controls to ensure effective implementation of the projects and will produce timely reports, including variance and budget monitoring reports to assist management with an assessment of the financial performance of the grants. He/she will also promote adherence to MGIC’s Standard Operating Procedures, donors’ rules and regulations, as well as fiscal, statutory and legal standards of the host countries.

Responsibilities:

1. Direct Financial Support- Small Offices

• Oversee country office financial transactions in QuickBooks, effort reporting and obligations
• Monitor project-specific expenditures, preparing accurate and timely award specific monthly reports and financial statements;
• Maintain inventories and controls over project office fixed assets (e.g. computers equipment);
• Work with the local technical team and develop renewal/continuation applications, including the development of annual budgets, narratives and progress reports;
• Prepare and manage working project budgets and pipeline expenditures aligned with work plans;
• Facilitate production of financial reports required by management, headquarters and donors;
• Follow-up with Procurement and Logistics teams to track all submitted requests and ensure delivery and proper financial reporting;
• Coordinate and facilitate internal and external audits for country offices, as needed;
• Perform any other duty as may be assigned.

1. Regional Capacity and Building Assessment

• Assess the capacity of current country finance teams and make recommendations about training needs, organizational structure, and staffing changes;
• Develop training for finance staff, as well as program and other staff, on financial processes and the importance of financial compliance;
• Recommend changes to MGIC financial processes and support improved execution of financial processes in the country offices;
• Increase the financial effectiveness and efficiency of offices.

1. Regional Financial Reporting

• Develop mechanisms for a budget to actual reporting by line item;
• Develop processes to ensure that procurements are included in reporting as an accrued expense;
• Develop activity-based reporting that works within a system from purchase order to payment, so that costs are properly recorded by activity;
• Develop cash forecasting and budget projection models that span more than the current year;
• Work with staff to understand and properly implement cost allocations, and payroll FTE allocations, as well as procedures to implement payroll journal entries in line with best practices;
• Work with staff to develop historical cost pricing that can be used for future budgets;
• Develop overall country comprehensive reporting;
• Create and implement other donor or Emissa reporting tools and templates as needed.

1. Compliance and Oversight

• Engage with the country and HQ compliance teams to improve overall compliance ratings;
• Ensure the effectiveness of Emissa’s control environment among the countries’ finance, payroll, and accounting teams;
• Along with the home office leadership team, provide a strong “tone at the top” for fiscal compliance within the organization.

1. Collaboration

• Collaborate with leadership to promote a safe and inclusive work environment.
• Engage with key staff in other departments and at home office promote procurement best practices.

Qualifications:

• A bachelor’s degree in accounting plus 5 to 7 years of experience in international finance and managerial position with a US Government funded organization is required;
• Advanced knowledge and expert understanding of USG rules and regulations related to award financial management; extensive knowledge of 2 CFR 200 is required; knowledge of the FAR is preferred;
• Demonstrated excellent knowledge of accounting software from the simple, QuickBooks, to the more complex such as Oracle or SAGE ERP systems;
• Strong competency in Microsoft Office package;
• Good supervisory skills and communication skills;
• Good interpersonal communication and relationship building skills;
• Ability to work independently in a fast-paced and dynamic environment;
• Attention to detail and a proactive, problem-solving approach are required;
• Prior team management experience required;
• Fluency in English and effective communication skills are required;
• Ability to travel internationally 30-40% and/or the ability to undertake temporary duty assignments to support country offices.