Finance Manager – West of Africa At Qatar Charity

• Main purpose of the job:

Is a key member of the finance team. He/She plays a critical role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The general accountant will provide accounting and financial analysis support to the office and will ensure submission of financial reports based on internal deadlines.

This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. The individual is also responsible for cash flow analyses, and the overall financial well-being of the project. This position will work collaboratively with office staff but will report technically to the Finance affairs director in HQ.

• General Tasks and Responsibilities:
• Preparing estimated budgets and following up on its implementation and reporting thereon.
• Implement regulations, procedures, regulations and policies
• Minting office accounts
• Production of financial reports
• Budget control
• Responsibility for keeping books and accounting records in accordance with International Accounting Standards
• Preparation of financial statements and reports required, and monitor all financial and accounting activities.
• Responsible for the implementation of financial control systems and the effective control of their operations in order to protect the assets of the Office.
• Participate in internal procurement committees
• Safety and correctness of the implementation of financial and accounting transactions in accordance with International Accounting Standards.
• Provide information through financial reports to various stakeholders to support their decision making process.
• Issuing periodic financial reports on the financial position, business results and cash flows of the field office.

Financial Reporting

• Prepares vendor and remittance tax forms, and ensures these are submitted in a timely manner
• Prepares and submits monthly reconciliation reports for review
• Monitors and submits advance, commitment, and grant reports as applicable
• Manages reporting of expenses by the office.
• Monitors and reports on partner/vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements

Audit

• Supports preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with policies and procedures
• Performs regular spot audits on project files.
• Ensures backup documentation is uploaded to relevant system according to set deadlines

Policies & Procedures

• Ensures that accounting policies and practices are carried out in accordance with standards; project internal controls are established and implemented in accordance with policies, rules/regulations, and the terms of the contract.

General Accounting/Financial Management

• Initiates requests for field project implementation
• Verifies vendor invoices for accuracy
• Verifies accuracy of expenses, and project accounting codes
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Ensures request for payments have appropriate approvals
• Ensures the timely deposit of cash receipts
• Responsible for recording and assigning costs based on approved budget in field accounting system (FAS)
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Verifies backup documentation for all project-related transactions, and ensures completeness and appropriate review and approvals are documented
• If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
• Ensures the safeguard of bank checks, cash receipts, and petty cash
• Supports management of banking relationships
• Prepares, reviews, and submits project cost data prior to sending to Qatar charity HQ.
• Responsible for maintaining file management systems for soft and hard copy documentation
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Supports periodic cash counts
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to Headquarters.
• Analyzes and reconciles project inventory on a regular basis ensuring that the value/purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance.

Payroll

• Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements.

Languages

Language

Arabic – Fluent.

French- Fluent.