Grants Manager (Open to Nationals Only) At Norwegian Refugee Council

Job Purpose

The Grants Manager will contribute to achieving quality programming by closely supporting NRC Whole of Syria (WoS) in ensuring effective grants management. This includes internal and donor compliance requirements, timely and quality grant reporting, revision and review, support to proposal development, precise and comprehensive information management and grant document filing, and acting as the focal point for the key mandatory activities under NRC’s Project Cycle Management (PCM). S/he ensures NRC Syria offices are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions.

What you will do:

• Maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents; and ensure continuous updates are received and shared as required.
• Lead the process of compiling clear, consistent WoS reports (donors and internal reports), concept notes and proposals in close collaboration with NRC grants teams, HoPs, Monitoring and Evaluation teams, and Finance to ensure accurate, transparent, and timely delivery of narrative and financial documents.
• Responsible of continuously improving WoS grant management systems and processes; analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
• Contribute to PCM procedures and oversee usage of the NRC PCM framework in the WoS programmes, including inclusion of cross-cutting programme elements and M&E structures throughout all stages of the PCM
• Ensure regular communication and coordination with both Country Offices Head of Programmes and Grants leads. The WoS Grants Manager is also expected to closely coordinate with critical interfaces at MERO and Global levels as per NRC standard procedures.
• Initiate the go/ no-go discussion for identified WoS funding opportunities and record discussions and completed checklist;
• Review donor contracts using NRC checklists, flag any points that might challenge NRC’s procedures and support contract negotiations;
• Arrange Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, work-plan and M&E matrix).
• Coordinate and consolidate the development of donor reports and revisions/modifications, ensuring consistency between narrative and financial reports and that they meet NRC and donor quality standards;
• Schedule Progress review meetings and follow up on COs progress review meetings and action points defined during these PRMs.
• Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of internal KPIs and deadlines;
• Support and advise programme colleagues with queries related to donor compliance on grants within portfolio and ensure appropriate donor templates are readily available;
• Work with other departments (i.e. programmes, finance, M&E, Compliance) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists).
• Support close out of WoS and regional grants, including project close-out meetings and audit preparation.
• Ensure all key grant documents for a grant is available within the Grants department by maintaining a standardized information management/filing systems;
• Ensure a correct and up-to-date Grants Tracker and/or on-line systems;
• Support to both COs: grants capacity building, support on specific grants for each CO.
• Contribute to the development or review of the WOS donor engagement strategy Business Development: support both Country Offices in developing funding strategies and donor engagement strategies

Professional Competencies and Qualifications Required

These are skills, knowledge and experience that are important for effective performance.

• Bachelors Degree from a relevant field of study.
• At least 3 years’ of relevant experience in a related field;
• Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors);
• Good understanding of donor rules and regulations;
• Experience working in complex environments and with displaced populations;
• Proven skills and experience in report and proposal development and working with multiple donors;
• Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure;
• Staff capacity-building experience;
• Willingness to travel to area offices and work in difficult environment according to travel requirements.
• Good cultural awareness and sensitivity;
• Ability to work under pressure, independently and with limited supervision;
• Knowledge of the NGO operations and the dynamics of the humanitarian sector;
• Holds self-accountable for making decisions, managing resources efficiently, holds the team accountable to deliver on their responsibilities.
• Excellent written and oral communication skills in English;

Behavioural competencies

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Strong organisational skills
• Analysing
• Influencing
• Handling insecure environments

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty Station: Amman, Jordan

Travel: Up to 50% regionally

Grade 8 in NRC’s grading structure

Reporting to: Head of Programme Support Unit, MERO

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.