Human Resources Officer at International Organization for Migration

Position Title: Human Resources Officer

Duty Station: Kinshasa, Congo, Democratic Republic of the

Classification: Professional Staff, Grade UG

Type of Appointment: Special short-term ungraded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 June 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of Senior Resources Management Officer (SRMO), in coordination with Regional Office (RO) in Pretoria, South Africa and with relevant Headquarters (HQ) Units, in particular Department of Resources Management (DRM)-Emergency Support Unit (ESU), Administrative Centres (Manila Administrative Centre (MAC) and Panama Administrative Center (PAC)), the successful candidate will be responsible and accountable for human resources functions of IOM DRC and provide support in these areas to staff in the Country Office (CO) including those in Sub-Offices.

Core Functions / Responsibilities:

1. Review and monitor the Human Resources Management function in the Country Office (CO) in accordance with the Organization’s Human Resources policies, rules and regulations.
2. Monitor the recruitment of staff and administration of sub-contracted personnel and determine the applicability of entitlements.
3. Coordinate with HQ, Administrative Centres and the Finance Unit on processing of benefits / privileges to international staff in the field such as, Hazard Pay, Health Insurance/ Medical Service Plan (HI/MSP), educational grant, home leave, rental subsidy, etc., and the administration of rest and recuperation travel, where applicable, in accordance with Organizational policies.
4. Supervise the preparation of the monthly payroll for national staff and staff sub-contracted by IOM staff and ensure its accuracy and timeliness. Assume the responsibility for Payroll (PY) Posting and work in close coordination with other staff to validate and verify the payroll simulation before the monthly pay run and posting of national staff payroll in PRISM HR.
5. Monitor the contractual situation and administration of entitlements of local staff in PRISM.
6. Ensure maintenance of personnel filing system and ensure that attendance records of all staff members in the CO are up-to-date.
7. Supervise the administration and timely renewal of visas and residence permits of international staff in the CO including requesting travel permits, visa requirements and preparation of Note Verbales required for all incoming staff and official visitors in line with the regulations of the Government of Democratic Republic of Congo.
8. Assist in planning and organizing of staff development and training activities for the CO in close collaboration with Human Resources Management/ Staff Development and Learning (HRM / SDL), including the establishment of staff development and training priorities and plans; train the administrative staff of Sub-Offices as needed.
9. Ensure regular updates to the CO’s organigramme / staffing table and contact lists, including those of Sub-Offices; maintain and update deployment tracking sheet for the emergency on regular basis.
10. Prepare reports pertaining to personnel administration of international and national staff and consultants of the CO, as required.
11. Ensure timely and regular implementation of the CO’s Staff Evaluation System (SES) and advocate for timely completion of the performance management process in line with the organizational deadlines.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or,

• University degree in the above fields with four years of relevant professional experience.

Experience

• Working experience in administration and all facets of HR, Talent acquisition, talent management, administration of staff contracts and entitlements, interpretation and implementation of staff rules and regulations and development of HR guidelines;

• Previous working experience in an international organization is an advantage;

• Previous working experience in Africa and/or developing countries is an advantage.

Skills

• Ability to prepare clear and concise reports;

• Familiarity with the UN common system or similar systems is an advantage; and,

• A high degree of computer literacy is required; good knowledge of MS Office suite and SAP is essential.

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written). Working knowledge of any other UN languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.