Monitoring assistant ( Logistics ) SSA-4, Central African Republic, At World Food Program

UNITEE / DIVISION: Logistics

GRADE: SSA

DUTY STATION: Multiple

DURATION: 11 months

PUBLICATION DATE: 07/11/2023

CLOSING DATE: 08/01/2023

ABOUT WFP

The World Food Program ( PAM ) is the largest humanitarian agency fighting hunger in the world. WFP works for a world where every man, woman and child has permanent access to enough food to lead a healthy and active life.

ORGANIZATIONAL CONTEXT

The Business Support functional area covers administrative agents who are there to facilitate the work of experts. Their function is of an administrative support nature. This is not at all the case for monitoring agents/ food monitor whose function is operational on the one hand and on the other hand centered on the activities of Logistics and therefore requiring a very good knowledge of Logistics and in this case, for the food chain, in order to conduct technical work and enter very precise structured reports

DESCRIPTION OF THE POST

Provide standard business support processes for a specific area of professional work, to facilitate the provision of effective services

KEY RESPONSIBILITIES ( not exhaustive )

1. Gather information with clear guidelines to support the drafting of documents and prepare the reports of other staff members.

2. Respond to requests and intensify if necessary, to provide quick and accurate service to customers.

3. Support the processing and management of current administrative and financial tasks in various functional areas, in order to contribute to the efficient and timely management of resources.

4. Provide standard document review and verification services to assist in the development of specific documentation.

5. Take responsibility for maintaining established standard systems and files, to ensure that the information is accurate and easily accessible for the function..

6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.

7. Take responsibility for data integrity to facilitate the availability of accurate information in the company’s systems.

8. Provide advice on current methods and practices of support to young colleagues to ensure that services are provided consistently and to the required standards.

9. Work with a variety of people, taking into account comments, if any, to assist in the provision of business support for staff.

SPECIFIC ADDITIONAL FUNCTIONS

This section is optional to describe the additional responsibilities and knowledge required for the position in question.

4P MAIN ORGANIZATIONAL CAPACITIES

Mission

• Understanding and communicating strategic objectives: Helping teammates to set out the strategic objectives of the WFP.
• Being a force for positive change: Suggests potential improvements to team work processes to the supervisor
• Making the mission a source of inspiration for our team: Explaining the impact of WFP activities in beneficiary communities with teammates.
• Publicizing our mission in daily actions: Explain how the responsibilities of the unit will be used for WFP’s mission.

Team

• Find ways to build people’s skills: Forms junior teammates on new skills and abilities.
• Creating an inclusive culture: Seek opportunities to work with people from different backgrounds.
• Develop and provide constructive feedback: A benchmark coach’s test for colleagues in the same work area.
• Create a spirit « I want » / « We will do »: Continue progress towards the objectives and share this information regularly with the supervisor.

Performance

• Encourage innovation and creative solutions: Explore ways to be systematically more efficient and precise in the areas of work and share new working methods with colleagues
• Se concentrer sur l’obtention de résultats: Se concentre sur l’obtention de résultats et suit les tendances des taux d’achèvement pour les tâches propres afin d’identifier les possibilités d’efficacité
• Prendre des engagements et les respecter : Prend la responsabilité de ses propres tâches et informe le superviseur dès que possible des retards éventuels dans le respect des échéances ou des engagements
• Être décisif :Décide indépendamment des mesures à prendre face aux choix critiques en milieu de travail ou dans des situations dangereuses sur le terrain

Partenariat

• Connecter et partager entre les unités du PAM: Suggère des possibilités de partenariat avec d’autres unités au superviseur.
• Établir des partenariats externes solides : Identifie les occasions de travailler avec des collègues et des partenaires sur le terrain vers des objectifs communs
• Être politiquement agile et adaptable : Comprend la valeur des équipes du PAM et des partenaires externes dans la réalisation des buts et objectifs de l’équipe.
• Comprendre la valeur que le PAM apporte aux partenaires: Aligne ses propres activités avec les priorités du superviseur pour répondre aux besoins des partenaires internes et externes

QUALIFICATIONS MINIMALES STANDARD

Expérience:

Quatre ans ou plus d’expérience de travail progressivement responsable dans le secteur des affaires relatif avec l’expérience dans le travail administratif général.

Langue:

Services généraux (Siège): Maîtrise (niveau C) en langue anglaise. Maîtrise (niveau C) ou connaissances intermédiaires (niveau B) d’une autre langue officielle peut être requise en fonction de l’emplacement du poste ou du domaine de responsabilité.

Service général (terrain): Maîtrise de la communication orale et écrite dans la langue de l’ONU utilisée au lieu d’affectation et dans la langue du lieu d’affectation, si elle diffère.

QUALIFICATIONS REQUISES POUR L’ENTRÉE DANS CE RÔLE

• Maîtrise de l’utilisation d’équipement de bureau et de progiciels informatiques, tels que Microsoft Word.
• Connaissance des méthodes de travail et des routines de travail afin de terminer les processus sous une supervision minimale.
• Utilise le tact et la courtoisie pour donner et recevoir de l’information à un large éventail de personnes.
• Capacité d’identifier les écarts de données et de corriger les problèmes nécessitant une attention particulière.
• Capacité d’offrir des conseils ou une formation de base sur le tas à un personnel plus jeune

MODALITÉS ET CONDITIONS D’EMPLOI

DATE DE FIN D’AFFICHAGE

Date de publication: 11/07/2023

Closed: 01/08/2023

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.