Portfolio Coordinator– Maternity Cover At Africa Enterprise Challenge Fund

About Us

The AECF (Africa Enterprise Challenge Fund) is a development institution that finances early and growth-stage businesses to innovate, create jobs, and leverage investments and markets to create resilience and sustainable incomes in rural and marginalized communities in Africa.

Since 2008, we have invested over US$ 220 million in over 420 businesses across sub-Sahara Africa focusing on Agribusiness, Renewable Energy, and Climate-smart Technologies. We have impacted more than 28 million lives, created over 25,000 jobs, and leveraged over US$ 757 million in matching funds to our portfolio companies.

AECF is headquartered in Kenya, with offices in Côte d’Ivoire, Tanzania, Nigeria, South Sudan and Somalia.

The Role

The Portfolio Coordinator is responsible for the day-to-day support in the consolidation and coordination of the following Portfolio Team’s activities:

• Programme Coordination and Reporting.
• Programme Travel & Procurement.
• Programme Support.

The role-holder will also support the portfolio team across value-added services by providing efficient and responsive programme coordination and administration services. The incumbent will act as a liaison between the portfolio department, other AECF departments and external partners as needed. The role-holder will also act as the Executive Assistant to the Director of Programmes.

This role will report to the Head of Program Operations.

Key Responsibilities

• Collate and upload disbursement requests to the Finance Disbursements folder and notify finance colleagues for processing.
• Provide weekly updates on disbursements and loan collection performance.
• Management of portfolio meetings by scheduling, drafting the agenda, circulating meeting pack, and preparing minutes of the meeting and circulating to the members.
• Coordinate preparation of portfolio updates for the Board Programme Committee (BPC) meetings.
• Coordinate with the Portfolio Team to maintain and update investee contact and investee synopsis database for easy access to information and reference.
• Prepare and or coordinate the development of the programme operations manuals for new programmes as and when required.
• Programme Budget Meetings: Schedule BVR review meetings between Portfolio and Finance quarterly.

Suitable candidates should possess:

• A bachelor’s degree in business management, public administration, or other business-related fields.
• An excellent command of English. Fluency in French and Portuguese will be an added advantage.
• At least 4 years of post-qualification experience in managing an executive office, preferably in a not-for-profit organization.
• Ability to manage budget, resources, and timelines to deliver maximum results.
• Knowledge of MS Project or any project and task management tool (trello.com, outlook tasks) is an advantage.
• Have planning and organization skills: devise plans of action with explicit paths and measures of accomplishment for self and/or others and allocates suitable resources so that objectives are achieved. Strong administration skills.
• Demonstrate technical competencies for the position: demonstrate knowledge of all own work role-specific issues. This encompasses the technical skills or knowledge required to perform the essential duties described in this job description.
• Demonstrate a high level of accuracy, attention to detail, thoroughness, and an ability to maintain a timely and efficient workflow.
• Demonstrate the ability to plan and use resources (people and/or finance and/or physical assets) in accordance with AECF guidelines and delegated accountability so that objectives are achieved in the most effective manner possible.
• Demonstrate an ability to cross and bridge different racial, cultural, or business cultures. This requires and is exhibited by personal experience of international or cross-cultural business with improved achievements.