Project Coordinator At CTG

CTG overview:

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Overview of position

CTG is looking to submit an experienced Project Coordinator for a bid in Bamako, Mali.
This TOR is not a live requirement however is being advertised for the sole purposes of attracting suitable candidates who are happy for CTG to include their CV’s in a bid.
Should you be selected for this role, you will be based in Bamako, Mali.
Candidates who are fluent in English & French will be given 1st preference.

Role objectives:

Based full time at the project site, the FSSP Coordinator provides support to the contractor in the coordination of administrative, financial, logistical, procurement services & the management of the LDI. With tasks that include the following:

Coordinating administrative & financial management services (namely, budgeting, data processing for decision making, budget allocation, use of accounting software, reporting).
Implementing accounting & billing systems.
Checking invoices.
Using accounting system software (QuickBooks, MultiView, Intacct, etc.).
Ensuring administration of timely payments to suppliers & / or contractors.
Administering accounts payable & accounts receivable systems.
Preparing financial reports.
Reviewing financial reports to verify accuracy.
Carrying out other relevant activities.
Overseeing the monitoring & internal control of expenses (namely, maintenance of the project’s financial records in accordance with recognized standards, monitoring systems & internal financial controls, audit of financial reports on local initiatives).
Setting budget priorities.
Generating financial data using accounting system software.
Reconciling accounts.
Auditing financial reports.
Continuously tracking or monitoring the budget.
Keeping the project’s financial records in accordance with recognized standards.
Carrying out other relevant activities.
Implementing initiatives.
Coordinating & managing the LDI fund launching & managing the publication of LDI fund selection processes (for example, call for proposals).
Managing the receipt of proponent proposals.
Conducting preliminary screening of proponent proposals in accordance with formal selection criteria & making recommendations to the authority, as defined by the consultant.
Screening shortlisted proponents.
Preparing & negotiating funding agreements.
Managing the funding agreements with recipients (for example, ensuring sound financial management, risk management & risk based management).
Making recommendations regarding payments to recipients.
Supporting the delivery of sub projects with technical expertise.
Managing the integration of cross cutting themes (for example, GE, environment & governance).
Coordinating the input & services of the technical advisers supporting the implementation & management of the LDI fund.
Leading the development & review of key project documents.
Monitoring LDI fund implementation, including conducting site visits & reviewing reports.
Coordinating external project monitoring, assessment & audit activities.
Providing other related services, as required.
Obtain translation & interpreter services.
Providing logistical services, such as arranging vehicle rentals or taxi services, making travel arrangements, planning & managing events, training sessions, seminars, conferences & other activities.
Coordinate the timely deployment of technical specialists to assist the recipient country govt. or agencies.
Procure goods & services, including contracting technical specialists to support DACD programming through local & international competitions.
Ensure the maintenance of a filing & record keeping system for PSAT.
Provide advice on finding permanent housing & obtaining utilities, security services, permits & other official documents.
As needed, assist with local govt. requirements for documentation, visa & work permit processes & related services, including arranging for security, utilities, shipment clearance, vehicle registration & accommodations.
Develop a procurement plan as part of the IWP, AWP & OPM.
Incorporate gender, environmental & govt. considerations into procurement documents.

Project reporting:

This role reports to the line manager.

Key competencies:

Highest level of education completed in a relevant discipline in a recognized institution (i.e. higher than bachelor).
Additional training (certificates) in Project Management, Public Administration; Procurement Management, Results Based Management & / or Human Resources Management.
Must be fluent in English & French.

Team management: