Regional HR and Admin Manager – MEEE Region At Save the Children

The Opportunity

As a key member of the Regional Human Resources and Admin team and in close collaboration with the Regional HR Director, you will be responsible for supporting and advising the country programmes and regional office on the various HR processes. Work as a Business Partner with The Regional Senior Management Team and head of functions.

In order to be successful you will bring/have:

* Minimum of 7 years of experience in HR Operations; 2 years of which in a managerial role.

* Experience on a Regional Level HR Management (desired).

* Bachelor’s degree in Human resources, general management or business administration. Master’s Degree is strongly desired.

* Technical skills in all aspects of international human resources management with the full employment cycle including employee relations and legal compliance.

* Demonstrated ability to work in multi-cultural situations and/or multi-locational settings using a collaborative approach

* Experience to support country offices in a hardship and fragile locations.

* Demonstrated ability in designing, implementing and evaluating emergency HR management system

* Proven ability to handle challenging workload

* Excellent written and verbal communication skills

* Conversant in practical Human Resource Information System and other relevant soft-wares

* Fluency in Arabic and English

* Commitment to Save the Children values

Key Areas of Accountability:

Human Resources Function

Coordinate Regional and Country Office HR Quality assurance and reporting, ensuring Save the Children Management Standards are in place and implementing Global and regional projects within Regional office and Country Offices.

* Ensure HR policy and procedure are in place and implemented by the Country Offices and in the Regional office

* Support RHRD in implementation of work, data collection and reports

* Ensure the right systems and processes are in place for recruitment, orientation and induction, compensation and benefit management, performance management and staff development.

* Ensure compliance of Regional office and Country Programmes to the Save the Children Quality standards and building country programme’s capacity to adhere to the standards. Quality assurance and compliance across Country Offices and Regional office to achieve HR Key performance indicators and employee relationship reports to be sent to SCI Centre.

* Coordinate between the Country Offices and Regional Office regarding improving systems and process in HR management adding value to the transaction in both directions

* Lead on Staff Wellbeing and Employee Relations plans for the Regional Office.

* Support Country Offices in Staff Wellbeing and Employee Relations plans.

Compensation and Benefits (Rewards)

* Providing advice on Compensation, Benefits and Regional HR Policy to be Regional Office staff and to Country Office HR leads and compensation focal points in the country offices

* Work closely with the Global Compensation and benefit unit

* Work on National and international staff medical application and enrolment, Life Insurance, and Long Term Savings plan enrolment for International employees, ensuring this is set up in advance of their start date; and notify new employees accordingly.

* Ensure successful completion of HR payroll information for national and International staff with all documentation submitted accurately and in line with payroll deadlines on a monthly basis.

HR systems

* Ensure the ORACLE HR system updated in a timely and accurate manner. This includes setting up new starters, leavers, amending personal details, updating contract information, inputting performance ratings, training information and running of reports on a monthly basis.

* Maintain accuracy and integrity of data through timely input to electronic and hard copy l personal files. Maintain confidentiality in respect of all candidates’ and employees’ records whether manual or computer maintained and ensure that all records are held securely.

* In collaboration with the Humanitarian Response Team, Regional HR Director, HR counterparts in country offices throughout the region and the Country Directors, plan, coordinate and implement HR policies and procedures for emergency programs

* Coordinate with the country office and establish orientation/induction and exit briefings for humanitarian deployments.

* Coordinate and give advice on the national staff benefit for emergency responses

Acting as back-up for Country Office HR Directors

* In collaboration with the Regional HR Director, providing back-up as required for HR managers in low complexity country offices. This may require occasional on-site support, but will primarily be provided virtually. This may be shared with other members of the regional HR team.

Other

* Provide trainings for regional office staff on Save the children policies (such as Sexual harassment policy)

* lead, guide and advice RO on what concerns to staff development, performance management, recruitment, compensation, induction and on boarding, and any other relevant HR strategic and operational process.

* Manage the HR and Admin Team at the regional office to deliver on the team objectives including any other duties not already prescribed.

* Represent the HR Department at the Regional Risk Management Committee.

* Being a focal point with Gender Equality Assessment Committee.

Administration Function:

Overseeing and Management Admin Department Teams and Activities as follows:

* Make sure the regional office Utilizes, Maintenance, Registration are well managed by the admin team.

* Oversee admin team are up to date with the International Staff Residences and Work permits

* Support admin team to manage the accommodation for International staff

* Ensure Visa management for all SCI regional office New Hires, Visitors and Training participants are effectively handled by the admin team.

* Ensure MEEE Regional events and workshops are properly organized.

* Any other tasks assigned to the admin team