Local Monitoring Officer (States of Falcón, Carabobo and Aragua-Venezuela) At RET International

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Background

RET is committed to working in emergencies, protracted crises and fragile contexts to alleviate the deepest suffering, build people’s resilience and improve their self-reliance.

We are one of the leading NGOs in offering tailored solutions and relevant programs to reduce gaps and respond to the real needs and challenges of communities.

We assume a crucial catalytic role in sustainable development. Our goal is to bring about significant positive change that empowers vulnerable young people, especially young women, to take control of their lives and realize their social and economic rights.

We accompany individuals, refugees, returnees, internally displaced persons and host communities, adopting the fundamental principles of humanity, impartiality, neutrality and independence.

Within the framework of the projects that RET International implements in Venezuela, the position of Local Monitoring Officer (States of Falcón, Carabobo and Aragua) is published.

Job description

Job Objective

The Local Monitoring Officer will be responsible for implementing the project’s monitoring, tracking, accountability and information management activities in the assigned territories, ensuring the timely and quality collection of data generated by RET interventions, the proper registration and tracking of participating individuals, and the availability and traceability of the Means of Verification required by the project.

It will also carry out territorial monitoring of the indicators, goals and activities under the responsibility of RET; implement the established procedures for the registration of participants, primary control of duplications, cohort monitoring and accountability to the affected populations (AAP); and submit complete, consistent and duly verified information to the MEAL Officer – RET Project for validation and consolidation at the national level.

Job location

The position is based at the RET Local Office with direct operational coverage of the prioritized municipalities in the central-western region, in the states of Falcón, Carabobo, and Aragua. It requires constant availability for travel and field missions to educational centers in the area.

Reporting and Coordination Line

  1. Report to the MEAL Officer – Project.
  2. Coordinate with the Local Project Coordinator, the Local Monitoring Officers from the other area of ​​the country, and the technical team for Emergency Education, Infrastructure/WASH, and Safety
  3. Coordinate with MEAL/M&E Focal Points of implementing partners in the region.Specific Responsibilities1. Data Collection, Quality and Management in the Field
  4. Implement in the assigned territories the tools, methodologies and information collection procedures established in the MEAL Plan of the project, ensuring their consistent application in the interventions under the responsibility of RET.
  5. Collect and record timely quantitative and qualitative information in schools and Educational and Welfare Spaces (EEB) of Falcón, Carabobo and Aragua using mobile devices and digitized forms (KoboToolbox / ODK).
  6. Ensure that data capture meets the required disaggregation criteria: sex, age, type of disability (Washington Brief Set), human mobility status, and state/municipality.
  7. Perform the primary verification of inconsistencies, duplications, or gaps in the beneficiary lists and field instruments before their final upload to the organization’s centralized system.
  8. Support the secure updating and maintenance of local databases and digital cloud repositories in the assigned area.
  9. Ensure the correct application of consent, confidentiality and data protection mechanisms during the processes of information collection and registration.2. Monitoring of Key Performance Indicators (KPIs) and Early Warnings
  10. Perform periodic monitoring of the indicators, activities and goals corresponding to RET interventions in the assigned territories, in accordance with the Results Framework and the MEAL Plan.
  11. Keep territorial monitoring tools up to date and provide the MEAL Project Officer with information on progress, gaps and aspects that require attention.
  12. Monitor the key performance indicators (KPIs) corresponding to your territorial scope and promptly identify deviations from the planned goals.
  13. Generate early warnings about delays, coverage gaps, information inconsistencies or other factors that may affect the achievement of the expected results, promptly informing the MEAL Officer – Project and the Local Coordination.
  14. Participate in regular follow-up meetings with RET’s technical and operational teams to review progress and support the definition and monitoring of corrective actions.3. Registration of participants and primary control of duplications
  15. Implement on-site the procedures established by the project for the single registration of participants and control of duplications.
  16. Verify the correct identification and registration of the participating individuals before incorporating the information into the corresponding databases.
  17. Perform primary checks to identify possible duplicate records, inconsistencies or incomplete information, making the corresponding verifications and corrections before submitting the information to the MEAL Officer – Project.
  18. Document and report cases of possible duplications that cannot be resolved at the territorial level for review by the MEAL Officer – Project.
  19. Ensure the proper traceability of participant records between the different activities and services implemented by RET in the assigned territories.4. Follow-up of participants and cohorts
  20. Implement on-site the mechanisms defined for the individual and longitudinal monitoring of participating individuals and cohorts that require periodic measurements.
  21. To monitor the information necessary for the measurement of indicators related to access, attendance, retention, continuity, completion and learning, as appropriate to the interventions implemented by RET.
  22. Verify the periodic updating of the records required to maintain traceability of participants during the follow-up period.
  23. Identify cases with incomplete information, loss of follow-up, or other inconsistencies and coordinate with the relevant teams the necessary actions to update the records.
  24. Submit in a timely manner to the MEAL Project Officer the information required for the measurement and analysis of cohort monitoring indicators.5. Data quality and verification
  25. Perform routine quality controls on the information collected in the field, verifying completeness, accuracy, consistency, and timeliness.
  26. Periodically review the databases and records corresponding to the assigned territories and identify errors, gaps or inconsistencies before submitting them to the national level.
  27. Implement the required corrective actions and follow up on their resolution with the responsible teams.
  28. Support the data quality assessment and verification (DQA) exercises coordinated by the MEAL Officer – Project.
  29. Maintain an adequate record of the verifications performed, findings identified, and corrective actions implemented.6. Means of Verification (MoV) and Supports
  30. Collect, verify, organize and systematically archive (in physical and digital form) the Means of Verification (MoV) of local activities: signed attendance lists, educational/hygiene kit delivery records, infrastructure sheets, georeferenced photos and workshop records.
  31. Ensure that supporting documentation strictly complies with RET’s institutional standards and donor requirements to pass audits.
  32. Ensure their correct identification, organization, and storage in accordance with the procedures established by the project.
  33. Identify missing, incomplete, or inconsistent MoVs in a timely manner and coordinate their correction with the technical and operational teams.
  34. Submit the required MoVs to the MEAL Officer – Project in accordance with the established schedules and procedures.

7. Field monitoring

  1. Conduct periodic monitoring visits to schools, educational spaces, communities and other places where RET activities are implemented in the assigned territories.
  2. Verify on-site the progress, coverage and execution of the activities and compare the observed information with the records and reported results.
  3. Apply checklists, observation tools, and other monitoring instruments established for the project.
  4. Document the main findings, gaps and recommendations derived from the visits and communicate them promptly to the MEAL Officer – Project and the Local Coordination.
  5. Follow up on the improvement actions agreed upon as a result of the monitoring exercises.

8. Accountability (AAP) and Cross-Cutting Markers

  1. Deploy and supervise the operational functioning of the Feedback, Complaints and Claims mechanisms (FCRM/AAP) in schools and communities in Falcón, Carabobo and Aragua.
  2. Collect, record and confidentially channel requests, comments or complaints received from students, teachers and families, applying the secure referral protocols for sensitive cases of Protection/PSEAH.
  3. Monitor on-site the application of the Gender and Age Marker (IASC GAM), inclusion approaches for people with disabilities, and the INEE Minimum Standards in deliveries and workshops.
  4. Ensure that the mechanisms are accessible, secure, confidential and inclusive, considering the characteristics and needs of the different participating populations.
  5. Register and promptly channel feedback and complaints received to the responsible entities, ensuring their proper follow-up and closure.
  6. Identify and immediately refer, in accordance with established protocols, any complaint or sensitive information related to protection, safeguarding, PSEAH or other risks, without conducting investigations that exceed the responsibilities of the position.
  7. Contribute to the systematization of feedback received in the territories to identify trends and opportunities for improvement.

9. Reporting and information flow

  • Prepare and submit to the MEAL Project Officer the reports, databases, matrices, MoV and other required territorial information, respecting the established formats and schedules.
  • Ensure that the information submitted has been previously reviewed and has the corresponding basic quality controls.
  • Respond promptly to requests for clarification, correction or supplementation of information made by the MEAL Officer – Project.
  • Maintain ongoing communication with the MEAL Project Officer regarding progress, difficulties, risks, and needs identified in the territorial monitoring processes.
  • Contribute territorial information and evidence for the preparation of reports, analyses and monitoring products of the project.

10. Support for assessments, studies and measurement exercises

  • Support the territorial implementation of baselines, assessments, studies, surveys and other measurement exercises planned by the project.
  • Support the logistical organization and coordination with communities, educational centers and participants for the information collection processes.
  • Apply or support the application of data collection tools in accordance with established methodological protocols.
  • Contribute to the monitoring and verification processes required to ensure the quality of the information collected.
  • Support the documentation of lessons learned, good practices, and stories of significant change identified in the territories.

11. Local Coordination and Capacity Building

  1. To guide and provide technical assistance to teachers, school staff and local partner organizations on the correct completion of forms and data collection instruments.
  2. Representing the RET MEAL team, by prior delegation, in the local coordination tables of the Education Cluster and inter-institutional spaces in Falcón, Carabobo and Aragua.
  3. Provide contextual information (socioeconomic, migratory, security and school dynamics) for situational reports and trend analysis in your area.

Secondary and Cross-Cutting Responsibilities

  1. Participate in mid-term evaluation exercises, baseline assessments, final evaluations, or qualitative studies (focus groups, key informant interviews) as directed by the MEAL Project Officer.
  2. Support the identification and documentation of success stories, testimonials, and case studies (Most Significant Change) in the schools served to highlight the impact of the project.
  3. Ensure strict protection of the institutional image, compliance with the use of donor/RET logos, and respect for informed consent policies when taking photographs or videos.
  4. Perform any other technical or operational support tasks inherent to your functions that may be assigned by the MEAL Officer – Project or the Project Coordination.
  5. To provide technical, programmatic and results information about the project, and to support the development of new proposals and initiatives, contributing data, evidence, lessons learned and other relevant inputs derived from the implementation.Additionally, like all RET staff
  6. Work with confidence and integrity and have a clear commitment to RET’s core values ​​and principles, ensuring that activities and performance comply with RET’s Code of Conduct, PSEAH and other Internal Manuals and Policies;
  7. Work as a team, demonstrating transparency, management skills, and efficient use of allocated resources.
  8. Communicate clearly, assertively, and sensitively with the communities, organizations, and institutions linked to the project.
  9. To propose, in a constructive manner, alternative solutions to the challenges that arise in the field.

Qualifications and requirements

Training and experience

  1. University degree in Social Sciences, Economics, Statistics, Education, Social Work or related fields.
  2. Additional training in Monitoring and Evaluation, MEAL, information management, data analysis, social research or related areas, desirable.
  3. Minimum of three (3) years of verifiable experience in monitoring, collection, gathering and systematization of information in social or humanitarian projects.
  4. Experience in data collection, recording, processing, validation and quality control, including direct field work.
  5. Experience in field work with vulnerable communities, schools, children and adolescents.
  6. Experience in humanitarian response or Emergency Education (EiE) or Protection projects (highly valued).
  7. Work experience in the states of Falcón, Carabobo and/or Aragua (desirable for knowledge of the local context).
  8. Venezuelan nationality or legal work permit in the country (essential).
  9. Languages: Fluent spoken and written Spanish (essential).

Technical skills

  1. Practical knowledge of Monitoring, Evaluation, Accountability and Learning (MEAL) and results-based follow-up.
  2. Ability to correctly apply indicator definitions, measurement criteria, tools, and data collection protocols.
  3. Experience in participant registration and tracking, primary duplication controls, and record quality verification.
  4. Ability to perform longitudinal follow-up of participants and cohorts, maintaining complete and up-to-date records.
  5. Knowledge and practical experience in data quality control, identification of inconsistencies and application of corrective actions.
  6. Ability to collect, review, organize and verify Media of Verification.
  7. Proficiency in the use of digital tools for collecting data in the field (KoboToolbox, ODK or similar).
  8. Intermediate/advanced proficiency in Microsoft Excel (formulas, data cleaning, database consolidation) and Office 365 suite.
  9. Familiarity with the management of community care channels / AAP and complaint and grievance mechanisms.
  10. Basic knowledge of humanitarian standards (INEE Minimum Standards, gender approach and disability inclusion).
  11. High rigor, attention to detail and commitment to the accuracy and truthfulness of the information collected.
  12. Excellent interpersonal and sensitive communication skills for interacting with communities, teachers, and educational authorities.
  13. Ability to autonomously organize work under pressure, prioritizing simultaneous goals in dynamic contexts.
  14. Physical readiness and suitability to perform continuous land transfers to rural and urban communities in the 9 municipalities covered.

Ability to conduct field monitoring, structured observation, interviews, and apply quantitative and qualitative tools

How to apply

Applications

Professionals who meet the required profile can submit their resume (CV) along with a signed cover letter, including their salary expectations and three (03) verifiable work references from recent years, until October 27, 2026. Applications should be sent to rrhh.ven@theret.org, indicating in the subject line: “Local Monitoring Officer (States of Falcón, Carabobo and Aragua)”.

Due to the urgency of the recruitment process, RET reserves the right to review CVs continuously, and shortlisted candidates may be interviewed before the indicated closing dates. Therefore, we encourage you to apply as soon as possible. RET cannot respond individually to each candidate due to the high volume of applications expected. Please note that only shortlisted candidates will be contacted for an initial interview.