MEAL Officer (RET Project) At RET International

Background

RET is committed to working in emergencies, protracted crises and fragile contexts to alleviate the deepest suffering, build people’s resilience and improve their self-reliance.

We are one of the leading NGOs in offering tailored solutions and relevant programs to reduce gaps and respond to the real needs and challenges of communities.

We assume a crucial catalytic role in sustainable development. Our goal is to bring about significant positive change that empowers vulnerable young people, especially young women, to take control of their lives and realize their social and economic rights.

We accompany individuals, refugees, returnees, internally displaced persons and host communities, adopting the fundamental principles of humanity, impartiality, neutrality and independence.

Within the framework of the projects that RET International implements in Venezuela, the position of MEAL Officer (RET Project) is published.

Job description

Job Objective

The MEAL Project Officer will be responsible for implementing and monitoring the project’s Monitoring, Evaluation, Accountability and Learning system in the interventions under RET’s responsibility, ensuring the systematic monitoring of the Results Framework, the collection, processing, analysis, quality, integrity and traceability of information, as well as the proper documentation of results and Means of Verification.

The person will be responsible for collecting, reviewing, validating and consolidating the information generated by the RET Local Monitoring teams and Officers, and submitting it in a timely manner to the MEAL Officer – Consortium Focal Point, in accordance with the definitions of indicators, tools, methodologies, protocols and schedules established at the consortium level.

It will also ensure that RET applies the common procedures established for participant registration, duplication and deduplication control, cohort tracking, data quality and protection, accountability to affected populations (AAP), evaluation and learning, generating timely evidence for decision-making and continuous improvement of implementation.

Job location

The position is based at the RET National Office, located in the Caracas Metropolitan Area, with frequent missions to the intervention zones, according to the needs of the project.

Reporting and coordination line

Report to the MEAL Officer (Consortium Focal Point).
Directly supervises the Local Monitoring Officers of the project (Falcon, Carabobo and Aragua; La Guaira, Miranda and Capital District).
Works in close coordination with the Project Coordinator, RET Program Management in Venezuela and the Consortium’s MEAL team.
Participate in the Consortium’s MEAL technical spaces and apply, within the scope of RET interventions, the methodologies, tools, procedures and standards agreed for the project.

Specific Responsibilities

1. Implementation and monitoring of the MEAL system

Implement, within the scope of interventions under RET’s responsibility, the MEAL Plan, Results Framework, monitoring tools and procedures established for the project.
Periodically monitor the progress of the indicators, products, results and goals corresponding to RET, verifying compliance with the established measurement criteria and methodologies.
Keep the matrices and monitoring tools corresponding to RET up to date, including progress by indicator, territory, activity, target population and other required disaggregations.
Monitor key performance indicators (KPIs) monthly and report promptly on the degree of compliance, challenges, risks, and opportunities identified.
Issue early warnings about deviations, gaps or risks that may affect the achievement of the goals and results assigned to RET and contribute to the definition and monitoring of corrective actions
Supervise, accompany and provide continuous technical assistance to RET Local Monitoring Officers, ensuring the correct application of MEAL tools, methodologies and procedures.

2. Collection, review, validation and consolidation of RET information

Periodically collect the programmatic and monitoring information generated by the Local Monitoring Officers and other RET teams, according to the formats and schedules established for the project.
Review and validate the information received before its consolidation, verifying its completeness, consistency, accuracy, timeliness and correspondence with the established definitions of indicators, goals, disaggregations and Means of Verification.
Identify inconsistencies, gaps, errors or missing information and coordinate with the RET teams responsible for the required clarifications, corrections and adjustments.
Consolidate the information on the interventions implemented by RET in the corresponding databases, matrices and monitoring tools, ensuring the traceability of the information back to its sources and Means of Verification.
Submit the previously reviewed, validated and consolidated RET information to the MEAL Officer – Consortium Focal Point, in accordance with the formats, protocols and reporting schedules established at the consortium level.
To address and follow up on observations, requests for clarification, or adjustments resulting from the review and consolidation processes at the Consortium level.

3. Guidelines, Institutional Standards and Data Quality

Support the development and updating of the instruments in the RET M&E Toolbox.
Design and adapt instruments for the collection of operational and contextual data, ensuring the inclusion of accessible feedback and complaint mechanisms (AAP) with children, teachers and families.
To ensure the rigor, quality, transparency, consistency, traceability and accuracy of the project databases, guaranteeing the secure safeguarding and confidentiality of the recorded information (physical and in the cloud).
Perform periodic data quality controls and verifications, documenting findings and following up on the corresponding corrective actions.
Ensure the application of the disaggregations established by the project, including sex, age and disability, as well as other variables defined in the Results Framework.
Ensure the proper storage, backup, confidentiality and security of the information generated by RET, in accordance with institutional and project protocols on data protection and responsible management.
Ensure the incorporation of cross-cutting gender approaches (IASC GAM), inclusion of people with disabilities (Washington Brief Set) and Education in Emergencies standards (INEE).
Participate in regular technical review meetings with the National M&E Coordination to evaluate the progress of the indicators.

4. Registration of participants, duplication control

Implement in RET the consortium procedures for the single registration of participants, duplication control.
Supervise the correct allocation and use of the identification mechanisms defined by the project, ensuring the traceability of participating individuals between activities and modalities implemented by RET.
Perform periodic checks on the RET databases to identify and resolve possible duplications or inconsistencies before submitting them for consortium consolidation.
Coordinate with the MEAL Officer – Consortium Focal Point the cross-referencing and duplication processes that require comparison between RET records and those of other Consortium organizations.
Maintain documentation of the procedures and controls applied by RET to ensure the proper counting of participants*.*

5. Cohort monitoring and indicator measurement

Ensure the correct application of the definitions and measurement methodologies of the indicators corresponding to RET interventions, including calculation methods, numerators, denominators, sources, frequencies and disaggregations.
Implement the established mechanisms for the longitudinal monitoring of cohorts of participants served by RET, particularly for those indicators that require periodic monitoring of access, attendance, permanence, continuity, completion, learning or other results.
Verify the consistency of the universes, records, numerators, and denominators used for the calculation of the indicators.
Identify methodological difficulties or inconsistencies and promptly raise them with the MEAL Officer – Consortium Focal Point for review and guidance.

6. Means of Verification (MoV)

Lead the organization, systematization and updating of the Means of Verification (MoV) corresponding to the interventions implemented by RET, in accordance with the MEAL Plan and the Results Framework.
Prepare quarterly monitoring reports and assist in consolidating the monthly and final reports required by the donor.
To guide Local Monitoring Officers in the periodic verification and validation of the quality of the information that feeds the reporting systems.
Perform periodic verifications of correspondence between reported results, databases and respective Means of Verification.

7. Field monitoring

Plan and conduct periodic monitoring visits to RET’s intervention areas to verify the progress, coverage and quality of activities, as well as the consistency of the information reported.
Perform verifications of the quality of the data and evidence generated in the field, in accordance with the MEAL Plan and the procedures established for the project.
Document findings, gaps and recommendations derived from monitoring and follow up on improvement actions agreed with the corresponding teams.
Coordinate with RET’s technical teams to promote the use of monitoring findings in improving implementation.

8. Accountability to affected populations (AAP)

Implement and monitor, in the interventions under RET’s responsibility, the accountability, feedback and complaints (AAP) mechanisms established for the project.
Ensure that these mechanisms are safe, confidential, accessible, inclusive and appropriate for children, adolescents, teachers, families and communities.
Systematize and periodically analyze the feedback received and identify trends, needs, and opportunities for improvement.
Follow up on the timely response to feedback and complaints, in coordination with the relevant technical, protection and safeguarding teams.
Ensure the appropriate referral of sensitive cases in accordance with established protocols, respecting the principles of confidentiality, protection and PSEAH.

9. Analysis, reports and use of information

Periodically analyze the quantitative and qualitative information corresponding to RET interventions, identifying trends, gaps, progress and aspects that require attention.
Prepare periodic RET monitoring reports and prepare the technical and statistical inputs required for project reports.
Provide the MEAL Officer – Consortium Focal Point with validated and timely information for the consolidation of consortium reports and reports required by the donor.
Develop matrices, dashboards, and other information products that facilitate decision-making by the Project Coordination and RET technical teams.
Contribute information and analysis to relevant coordination spaces, including the Education Cluster and the MPPE, in accordance with their responsibilities and in coordination with the corresponding project bodies.

10. Assessment, learning and knowledge management

Support the planning and implementation of baselines, assessments, studies and measurement exercises planned in the project and corresponding to RET interventions.
To contribute to the systematization of lessons learned, good practices and stories of significant change.
Promote spaces for analysis and learning with RET teams, using the evidence generated by the MEAL system to support the adaptation and continuous improvement of the intervention.
Provide the RET inputs and evidence required for the learning, evaluation and systematization exercises carried out at the consortium level.

11. Planning and Development

Support the coordination and supervision of the project’s initiation, monitoring, and closure phases together with the MEAL Officer (Consortium Focal Point), Project Coordinator, and Program Management.
Support the formulation of new national or regional proposals and initiatives on education in emergencies.

Secondary and Cross-Cutting Responsibilities

Contribute to the transfer of technical capabilities in monitoring, evaluation and information management to allied organizations and local counterparts.
Support the systematization of lessons learned, good practices and stories of significant change for institutional knowledge management.
Attend any meeting or technical representation space that is entrusted to you by the MEAL Officer (Consortium Focal Point).
To provide technical, programmatic and results information about the project, and to support the development of new proposals and initiatives, contributing data, evidence, lessons learned and other relevant inputs derived from the implementation.

Additionally, like all RET staff

Work with confidence and integrity and have a clear commitment to RET’s core values and principles, ensuring that activities and performance comply with RET’s Code of Conduct, PSEA and other Internal Manuals and Policies;
Working as a team to achieve institutional goals;
To manage institutional resources transparently, effectively and efficiently fulfilling assigned tasks;
Ability to work independently and as part of a team, demonstrating management and leadership skills;
Ability to communicate clearly and sensitively with relevant institutions and organizations, and with internal and external stakeholders, as a representative of RET. These skills include effective negotiation and representation;
To ensure the safety and maintenance of the facilities and equipment;
To propose alternative solutions to problems that arise in the work area, from a constructive perspective.

Qualifications and requirements

Training and experience

University degree in Social Sciences, Statistics, Economics, Education or related fields.
Additional training in Monitoring and Evaluation, MEAL, information management, data analysis, social research or related areas, desirable.
Minimum 4 years of verifiable experience in monitoring, evaluation, accountability, learning and/or information management in educational, social, humanitarian or development projects.
Demonstrable experience in monitoring results frameworks and indicators, database management and analysis, means of verification, and information gathering tools.
Experience in consolidating, validating and quality control of information from territorial teams or multiple implementation points.
Experience in participant registration mechanisms, data quality, and monitoring of indicators and goals.
Experience working with children, adolescents, young people and communities in vulnerable situations or emergency contexts.
Experience in database design and management, online data collection tools, and quantitative/qualitative analysis.
Previous experience with international NGOs, UN agencies or international cooperation.
Venezuelan nationality or legal work permit in the country (essential).
Languages: Fluent spoken and written Spanish (essential). Intermediate/advanced command of English (desirable for donor reports).

Technical skills

Solid knowledge of Monitoring, Evaluation, Accountability and Learning (MEAL) and results-based management.
Ability to operationalize and monitor indicators, including definitions, calculation methods, numerators, denominators, sources, frequencies, and disaggregations.
Experience in managing, cleaning, validating, consolidating and analyzing databases.
Knowledge and experience in participant registration, duplication control, deduplication, and longitudinal cohort follow-up.
Knowledge of data quality procedures, traceability and verification of Means of Verification.
Expert mastery of KoboToolbox / ODK (form design in XLSForm, jump logic and validations).
Advanced proficiency in Microsoft Excel (pivot tables, complex formulas) and integration with data visualization tools such as Power BI, Tableau, or Looker Studio. Experience with statistical software (SPSS, R, STATA, or Python) is a plus.
Knowledge of personal data protection, confidentiality and responsible information management in emergency contexts.
Knowledge of approaches and mechanisms for Accountability to Affected Populations (AAP).
Knowledge of the INEE Minimum Standards, gender approaches, inclusion of persons with disabilities and protection and safeguarding principles applicable to educational and humanitarian programs.
Ability to analyze and interpret quantitative and qualitative information and translate it into useful information for decision making.
Ability to provide guidance and technical support to field monitoring teams.
High organizational skills, technical rigor, precision, attention to detail, critical analysis and problem solving.
Ability to work in a coordinated manner within project structures and consortium mechanisms.

How to apply

Applications

Professionals who meet the required profile can submit their resume (CV) along with a signed cover letter, including their salary expectations and three (03) verifiable work references from the last few years, until October 27, 2026. Applications should be sent to rrhh.ven@theret.org, indicating in the subject line: “Monitoring, Evaluation, Accountability and Learning Officer (Project)”.

Due to the urgency of the recruitment process, RET reserves the right to review CVs continuously, and shortlisted candidates may be interviewed before the indicated closing dates. Therefore, we encourage you to apply as soon as possible. RET cannot respond individually to each candidate due to the high volume of applications expected. Please note that only shortlisted candidates will be contacted for an initial interview.