MEAL Reporting Coordinator At People in Need

Leave a Comment / Ukraine / By

Place of work: Kyiv

Start date: February-March 2026

Contract duration: 4-month probationary period with possible extension if funding is available

People in Need has been operating in Ukraine since early August 2014 and has been rapidly expanding its humanitarian programs since then. Today, People in Need is one of the main humanitarian organizations in Ukraine, providing neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer and welcomes applications from all qualified candidates without regard to race, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, etc. PIN welcomes applications from diverse groups and values ​​diversity.

General information about the employee’s role:

Under the overall direction of the MEAL Research Manager, the MEAL Reporting Coordinator is responsible for producing high-quality MEAL reports and analytical products at the mission level. The position ensures the accuracy, timeliness, and full compliance of all MEAL reporting with PIN policies, donor requirements, and established standards. The Coordinator leads the consolidation, analysis, and interpretation of monitoring and evaluation data, and prepares clear, structured, evidence-based analytical reports and narratives to support program team decision-making and accountability.

Reporting relationships and interaction with other functions:

Internal interactions:

The MEAL Reporting Coordinator collaborates with other MEAL team members, as well as relevant staff from the program and operations teams, to ensure timely and high-quality reporting on MEAL activities and results. The MEAL Reporting Coordinator reports directly to the MEAL Research Manager.

External interactions:

As needed and upon request, he/she may coordinate with external parties, including implementing partner organizations, consortium partners, sub-grantees and other stakeholders.

Key duties and responsibilities:

Data quality assurance:

  • Supports the development of high-quality data collection tools;
  • Provides support to MEAL specialists in conducting training of enumerators before the start of data collection;
  • Provides technical support before and during data collection to ensure correct application of tools, adherence to methodology, and reliability of collected data;
  • Participates in data quality assurance processes, including data verification, consistency checking, and validation;
  • Reviews monitoring data sets and provides structured feedback to MEAL specialists on data quality issues, inconsistencies, and potential risks;
  • Supports the MEAL team in addressing identified data quality gaps and strengthening quality assurance processes across all projects.

MEAL data processing, analysis and reporting:

  • Provides high-quality analysis of MEAL data collected using quantitative (surveys) and qualitative (in-depth interviews, observations) methods, including providing support to MEAL specialists during the analysis;
  • Ensures consolidation and triangulation of data from various sources to form robust, evidence-based conclusions;
  • Prepares MEAL reports in English based on analysis of quantitative and/or qualitative MEAL data;
  • Reviews and edits reports prepared by MEAL specialists, in collaboration with relevant MEAL staff and the program team to clarify information and fill gaps to ensure accuracy, consistency, and completeness of reports;
  • Collaborates with appropriate members of the MEAL and program teams to interpret data analysis results, identify trends, outcomes, unintended effects, gaps, risks, and lessons learned related to program implementation;
  • Supports and translates MEAL reports from Ukrainian to English;
  • Ensures reports meet donor requirements, PIN internal quality standards, and established deadlines, paying particular attention to structure, language, and analytical logic;
  • Coordinates follow-up on comments and feedback provided by senior management and other team members, ensuring correct and consistent revisions are made in collaboration with MEAL and program teams;
  • Performs final formatting of reports and distributes final versions to relevant teams, including the Grants team.

Project monitoring and reporting:

  • Regularly visits project implementation locations to interact with partner organizations, beneficiaries and other stakeholders, as well as to monitor activities;
  • Upon request, provides support in preparing data from MEAL for donor reporting;
  • Ensures proper storage of MEAL reports and data in the ELO system (the organization’s internal archiving system) in accordance with current PIN policies on data protection, as well as the use of SharePoint for current work documentation.

Organizational learning and capacity development:

  • The MEAL Coordinator helps build and strengthen understanding of the importance of MEAL among other PIN staff within the mission;
  • Conducts or supports the conduct of training and education sessions on MEAL issues and contributes to the capacity development of MEAL team members, including through training of enumerators, MEAL specialists and staff of partner civil society organizations.

Candidate requirements:

Education, certificates:

  • Master’s degree in sociology, social sciences, statistics, economics, or a related field.

Work experience:

  • 5 years

English:

  • High level of proficiency (Advanced)

Professional/technical competencies:

  • Deep understanding of MEAL principles and experience in monitoring, evaluation, accountability and learning in humanitarian or development contexts.
  • Proven ability to conduct quantitative and qualitative data analysis and translate results into clear, reasoned reports in English.
  • Experience with MEAL data collection and management tools (e.g. Kobo/ODK, Excel, Activity Info or similar).
  • Solid knowledge of data quality assurance processes, including verification, triangulation, and validation.
  • Knowledge of donor reporting requirements and standards is an advantage.
  • Strong analytical and writing skills, ability to present complex information in a structured and accessible form.

Specific behavioral (personal) competencies according to the PIN behavioral competency model:

  • Result orientation
  • Approach to solving problems and tasks

Other requirements:

  • The applicant must provide examples of post-distribution and post-implementation reports (in English) personally prepared by him/her when applying for the position.

We offer:

  • Competitive salary according to the PIN salary scale of EUR 1,882 (before taxes) during the probationary period + 5% after the probationary period;
  • Professional development opportunities through various capacity building activities such as trainings, seminars, etc.
  • 28 days of annual leave + 3 New Year’s bonus days of leave.
  • The ability to work one day a week remotely for office workers.
  • Payment of accommodation and per diem for business trips outside the assigned office region and/or in cases of excessive distances or travel time, in accordance with People in Need’s business travel policy.
  • Provision of a laptop, mobile phone (including prepaid SIM cards) and branded People in Need products (backpack, thermal mug, notepad, portable charger).
  • People in Need offices are equipped with all necessary security and energy independence features with continuous internet access.
  • Free coffee, tea, milk and water in the offices.
  • Multicultural and friendly atmosphere in the team, about 300 employees in the program in Ukraine.

How to apply

Application procedure:

Please send clearly marked CVs and a motivation letter to ukrhr.mailbot@peopleinneed.net or via the link . Please note that we will only contact selected candidates. Written tests and interviews will be conducted gradually, and the vacancy will be closed upon confirmation of candidacy for the position.

Please note that PIN does not charge a fee at any stage of the recruitment process.