Department: Financing and Services
Work location: Bogotá, Colombia
Contract type: Full-time (100%) from 1/10/2026 to 31/05/2027
Direct supervisor: Support Manager
Rank: Officer
Salary level: $5 million per month
Open only to candidates of Colombian nationality or with a valid work permit.
Mission
Geneva Call (GC) is a neutral and impartial non-governmental organization dedicated to promoting respect for international humanitarian law by armed groups and de facto and/or provisional authorities (DGAs) in situations of armed conflict and other violence, particularly those related to the protection of civilians. Geneva Call focuses its efforts on prohibiting the use of antipersonnel mines, protecting children from the effects of armed conflict, prohibiting sexual violence in armed conflict, working to eliminate gender discrimination, protecting civilian infrastructure, and ensuring humanitarian access.
Role
The Administrative Officer provides efficient administrative support to ensure the smooth operation of the GC office in Bogotá. Under the supervision of the Head of Support, the Administrative Officer will oversee the administration of ongoing projects, payments to suppliers, facilities, logistics, records, and correspondence, and support procurement coordination, while also providing support to staff and management. The Administrative Officer ensures that administrative processes, systems, and resources are organized, comply with GC and donor policies, and meet operational needs, while contributing to a safe, efficient, and functional work environment.
Working relationships
The Administrative Officer reports to the Head of Support and works closely with the Country Support Team. The role also maintains regular contact with external partners, including United Nations agencies, Permanent Missions, international organizations, and service providers, as needed.
Functions and responsibilities
Support and programming
- Conduct market research to identify local suppliers
- Support field staff in administrative and purchasing procedures
- Perform payment procedures to external suppliers and payroll for staff
- Keep the accounting records for each assigned project in order.
- Prepare all necessary documentation and relevant information for meetings and missions
- Keep the organization’s asset inventories up to date
Event and travel management
- Ensure that the necessary protocols and logistics are in place for official meetings, field missions, and external events.
Internal communication and coordination
- Promote a collaborative and efficient work environment, ensuring a constant flow of information and coordination between teams.
- Work closely with the Head of Support, providing backup and support when needed.
Other responsibilities
- Perform additional duties as needed to support the effective functioning of administrative operations.
Requirements
Education (Essential)
- University degree in Public Administration or a related field. Extensive relevant experience may substitute for the university degree requirement.
Experience (Essential)
- At least 5 years of experience with progressively greater responsibilities in administrative management at the executive level, ideally in international organizations, the United Nations system or Permanent Missions.
- Proven experience in organizing large-scale events and managing activities with multiple stakeholders in different locations.
- Proven experience in managing travel for large groups.
- Proven track record of providing support to senior management in dynamic and high-pressure environments.
Job-related skills
- Strong analytical skills and solution orientation, with excellent problem-solving abilities.
- Empathetic leadership style, with the ability to work both collaboratively and independently.
- Excellent organizational, time management, and prioritization skills.
- Excellent interpersonal and communication skills, with the ability to communicate clearly, professionally, and diplomatically at all levels.
- Proficiency in Microsoft Office (including Excel, SharePoint, Dynamics, and Office 365).
Personal skills
- Discreet and reliable person, committed to confidentiality.
- Mindset focused on service, collaboration and results.
- Ability to remain calm and work effectively under pressure and with tight deadlines.
- Cultural sensitivity and ability to work in an international and diverse environment.
Languages (Essential)
- Fluency in Spanish, both written and spoken, is required.
Additional information
- The selected person must be available and able to travel at short notice.
- Tests and interviews will be conducted as part of the selection process.
- Initial hiring will be subject to satisfactory professional references.
- Additional background checks may be required.
Why join Geneva Call?
Geneva Call promotes an inclusive working environment for all its staff.
This role offers the opportunity to contribute to Geneva Call’s mission of protecting civilians in conflict-affected areas and to work in a dynamic international humanitarian environment. Regardless of your area of expertise, your work will help our teams and programs make a significant impact in some of the world’s most challenging contexts. If you are motivated by purpose, collaborating with others, and making a tangible difference, we look forward to receiving your application.
Conflict of interest
Any candidate who openly supports one or more interest groups contrary to the principles and values of Geneva Call, or whose previous position could raise security concerns for Geneva Call staff, will be excluded from the selection process.
Applications
We especially encourage all eligible individuals to apply, without distinction based on race, color, sex, national origin, age, religion, disability, sexual orientation, or gender identity.
How to apply
Please submit only your CV and cover letter no later than September 24, 2026 below:
Important note: Our Human Resources team will carefully evaluate your profile based on the requirements of the position you have applied for. Due to the high volume of applications Geneva Call receives, we are unfortunately unable to communicate the results individually to all applicants. Only shortlisted candidates will be contacted by the Human Resources team and invited to the next stage of the selection process, which may include a written test, interviews, and other assessments, as applicable.
By submitting your application, you consent to Geneva Call sharing your CV internally, when necessary, in order to assess your suitability for current or future employment opportunities.