Purpose of the mission: Printing, manufacturing and delivery of the board game raising awareness of natural risks “Risk Péyi Matinik”, in standard version.
Mission location: Production at the supplier’s place of establishment with delivery in Martinique (Le Lamentin, 97232).
Responsible for the mission: Project Manager Fok Nou Paré
Desired start date: 16/11/2026
Desired end date: 11/12/2026
Mission duration: 4 weeks
1. THE PIRAC
Established in 2005, the Regional Intervention Platform for the Americas and the Caribbean (PIRAC) is the representative delegation of the French Red Cross (CRF) for the Caribbean region, based in Guadeloupe, and serves as its operational mechanism for humanitarian action and regional cooperation. PIRAC provides assistance to Caribbean populations during all major disasters and works to develop capacity-building initiatives to strengthen the resilience of populations in French territories, as well as in the countries of the Caribbean arc and the Guiana Shield.
2. THE “FOK NOU PARÉ” PROJECT
Since 2019, PIRAC has been developing tools to raise awareness of natural hazards and best practices in order to strengthen risk awareness in the French West Indies. Since early 2026, the “Fok Nou Paré” project, funded by the Martinique Department of the Environment, Planning and Housing (DEAL), has aimed to develop risk awareness among the Martinican population so that they are better prepared to respond to major hazards and climate change, by promoting appropriate behaviors through fun and participatory educational approaches.
The board game “Risk Péyi Matinik” was designed within this framework, adapting tools developed in Guadeloupe as part of the Paré pa Paré program to the Martinican context. It addresses the territory’s main natural hazards—earthquakes, tsunamis, hurricanes, floods, landslides, volcanic eruptions, lahars, and climate change—as well as the appropriate actions to take before, during, and after a disaster. It is intended for the general public and is particularly suitable for children aged 7 and up, and is used at awareness booths, educational activities, and public events organized by PIRAC and its partners in Martinique.
This board game includes a map of Martinique with pictograms representing natural hazards, as well as a set of question/answer cards, game pieces, and two dice. The objective of the game is to be the first to reach the “Finish” space by correctly answering as many questions as possible.
3. OBJECTIVES OF THE SERVICE
a. Objective of the service
This consultation relates exclusively to the printing, manufacturing, packaging, and delivery of the game “Risk Péyi Matinik”. Graphic design and educational development of the materials are not included in the scope: the final print files (high-definition PDF, 300 dpi, with source files) are available and will be provided to the selected service provider.
The service provider may not make any changes to the files provided without prior written agreement from the French Red Cross, with the exception of technical adaptations strictly necessary for printing (bleed, color profiles, imposition), which must be reported and validated.
b. Description of the service
During the project, you will be asked to design an educational game called “Risk Péyi Matinik”, according to the following elements:
Component Expected Characteristics Qty / e.g.
Game Box Size 280 × 280 × 60 mm, rigid cardboard, four-color printing, laminated finish 1
Game board, 535 x 535 mm format, foldable in four, rigid cardboard, four-color printing
Playing cards, 88 × 64 mm format, double-sided, four-color printing, rigid card stock, rounded corners, laminated finish, 124
Card storage box, sized to fit the cards, rigid cardboard 1
Rulebook (A5 format, 3 panels, laminated) 1
Dice (6-sided, standard size) 2
Wooden pawns (6 different colors) 6
Sand timers (30-second duration) 1
Storage bag (storage bag for the pawns)
The service provider is invited to indicate, as an indication and without commitment from the French Red Cross, the
price of one tranche for 50 copies of the standard version.
c. Technical considerations
- Printing from files provided by the French Red Cross, at a minimum resolution of 300 dpi, in strict compliance with the formats, colours and visual identity of the project.
- Transmission of a proof for approval (BAT) with the digital prototype.
- Materials and finishes guaranteeing repeated and safe handling in an animation context, including by young audiences.
- Respect for the integrity of the logos of the French Red Cross, PIRAC and institutional and technical partners appearing on the materials.
- Packaging of the copies allowing their storage and transport in Martinique under good conditions.
4. CALENDAR
The objective of this service is to deliver the final deliverables by December 11, 2026.
A period of four weeks is allocated for the entire service.
The delivery schedule may be revised depending on the progress of the tools developed by the service provider.
Implementation schedule after contract signing
1 to 3 days File verification/preparation: file transmission Scoping meeting
7 to 10 days BAT / digital or physical prototype
5 days Printing
5 days Cutting / creasing / finishing
5 days Assembly and packaging
10 days Delivery (including air freight time)
The service provider is invited to propose, based on this schedule, any modifications they deem necessary for the smooth execution of the service. A detailed schedule showing the delivery dates of the various deliverables is required. It will be discussed and then approved during the initial project kick-off meeting.
5. EXPECTED CONSULTANT PROFILE
Below you will find the skills and experience desired by the service provider:
- Printer or manufacturer with proven experience in printing games, boxes and cardboard supports.
- Ability to produce all components, directly or through identified and declared subcontracting in the offer.
- Expertise in large format printing on tarpaulin and associated finishing techniques.
- Ability to deliver to Martinique within the given timeframe.
- Experience collaborating with associations, communities or solidarity organizations is appreciated.
6. CONFIDENTIALITY
The tools, guides, visual creations and any other element produced during this service will be the property of the French Red Cross and may not be distributed by the service provider without the prior agreement of the French Red Cross.
7. BUDGET
The total estimated cost for this service is provided by the supplier. It includes the costs associated with printing, manufacturing, packaging, and delivery of the finished game.
How to apply
The deadline for submitting applications is October 23, 2026.
Each service provider must submit, by this date, a file including:
– A technical note presenting the proposed methodology for carrying out the service, the
implementation steps, the planned organization, and the projected production schedule for deliverables
in accordance with the steps described in the Terms of Reference, as well as a timeline for the completion of the
expected deliverables.
– A presentation of experience or completion of similar services in the design
of educational tools.
– A detailed quote clearly specifying the costs of carrying out the mission described above
, including air delivery costs and customs fees.
The service provider may attach to their file similar projects carried out in the past highlighting their expertise.
The reference documents will only be provided to the selected service provider after the selection phase. Their provision aims to allow the service provider to draw upon existing resources to facilitate the analysis, adaptation, and structuring of the expected content.
These documents will allow the selected service provider to better understand:
- the expected level of detail
- the type of content and messages to be conveyed
- the preferred pedagogical approach
These documents will be used as working material to guide the design of new tools, while ensuring their adaptation to the Martinique context.
A response will be sent to applicants on November 5, 2026.
Offers must be sent by email, with the reference PF278_ABY_ABY_2026_0164, by
23/10/2026 to:
Recipient:
● severine.couchy@croix-rouge.fr
Copy:
● cedric.jeannot@croix-rouge.fr
- APPENDICES
The following documents may be shared with the selected provider:
● Low-resolution visuals of the board game, cards, box and rulebook.
● High-definition print files (300 dpi) and source files, submitted to the selected service provider.
● Graphic charter for the “Fok Nou Paré” project and partner logos.