- Introduction
CBM Global works alongside people with disabilities in the world’s poorest places to fight poverty and exclusion and transform lives. Drawing on over 100 years of experience and driven by Christian values, we work with the most marginalised in society to: break the cycle of poverty and disability; treat and prevent conditions that lead to disability; and build inclusive communities where everyone can enjoy their human rights and achieve their full potential.
CBM Global invites qualified and experienced travel and hospitality agents to submit quotations for the provision of in-country hotel accommodation and conference booking services across Kenya.
2. Objective of the RFQ
The objective of this RFQ is to identify a reliable and competent service provider capable of:
- Arranging hotel accommodation bookings
- Facilitating conference and meeting venue bookings
- Providing competitive corporate rates
- Ensuring accessibility, security, and quality standards
3. Scope of Service
The selected vendor will be expected to:
- Source and book hotel accommodation (minimum 3-star standard)
- Arrange conference facilities and meeting packages
- Provide multiple options per request (cost-effective and compliant)
- Offer negotiated corporate rates and discounts
- Ensure hotels meet accessibility standards for persons with disabilities
- Provide flexible booking, modification, and cancellation support
- Maintain strong communication and responsiveness
3. Geographic Coverage
The vendor must demonstrate capacity to provide services in the following regions:
- Nairobi and Environs (priority: Westlands proximity)
- Kajiado
- Meru / Tharaka Nithi
- Kisumu / Kakamega
- Isiolo / Samburu
- Baringo
- Bungoma / Kimilili
- Mombasa / Diani / Kilifi
- Turkana
- Nyahururu
- Embu
- Homabay
- Kwale / Voi
- Malindi
- Kajiado / Machakos
- Nakuru
- Naivasha
4. Minimum Requirements
Service providers must meet the following criteria:
- Registered business/entity in Kenya
- Proven experience in corporate or NGO travel management
- Established partnerships with hotels nationwide
- Ability to secure three-star (3★)
- Demonstrated capacity to offer competitive corporate rates
- Commitment to accessibility and inclusivity standards
- Strong client support and turnaround times
5. Submission Requirements:
Interested vendors should submit:
6.1 Technical Proposal
- Company profile (including years of experience)
- Description of services offered
- Geographic coverage and hotel network
- Sample list of partner hotels (preferably 3-star)
- Approach to accessibility and inclusion
- References from at least 3 corporate/NGO clients
6.2 Financial Proposal
- Service fees/commission structure
- Sample hotel rates in key locations (especially Nairobi/Westlands)
- Conference package rates
- Corporate discount structures
6.3 Supporting Documents
- Certificate of incorporation
- Tax compliance certificate
- Trade license
7. Terms and Conditions:
- CBM Global reserves the right to accept or reject any proposal without providing reasons
- This RFQ does not constitute a contract
- Only shortlisted vendors will be contacted
How to apply
All proposals should be submitted via email to: procurement.kenya@cbm-global.org with the subject Line**:** RFQ – Hotel & Conference Booking Services
Deadline: 28/05/2026
For any clarifications, please contact:
Procurement Committee
CBM Global Disability Inclusion
procurement.kenya@cbm-global.org