Location and position: Based in Luanda (Angola), the Purchasing and Contracts Manager position reports directly to the Cross-Functions Coordinator (CFT) of the Project Support Unit (USP). The USP is made up of the purchasing, logistics, finance and human resources departments necessary for the implementation of projects.
In addition, the position of Purchasing and Contracts Manager falls more broadly within the legal function of Expertise France, supervised and functionally managed by the Legal Affairs Department (DAJ) based in Paris, France.
Its main missions are:
- The Purchasing and Contracts Manager manages the Purchasing and Contracts division and is in functional contact with the Legal Affairs Department (DAJ) at headquarters.
- The Purchasing and Contracts Manager’s main mission is to ensure the security of commitments/legal acts entered into by USP and provides their expertise to all USP departments as needed.
- She/He implements all contracting procedures relating to the specific needs of USP and its project portfolio and provides first-level advice to projects in terms of expression of needs, contracting, purchasing techniques and execution monitoring.
- In conjunction with the DAJ and the Expertise France Compliance Department, the Purchasing and Contracts Manager must ensure the legal compliance of the contracts they enter into with applicable French regulations (in particular the Public Procurement Code) and with all procedures and best practices defined by the Agency. They also comply with the internal compliance system and all measures to prevent fraud, corruption, and all other forms of malfeasance.
- The Contract and Purchasing Manager ensures the implementation of an efficient organization of their department for the benefit of projects, combining respect for the activity schedule and legal compliance.
- The Purchasing and Contracts Manager assists the Cross-Functions Coordinator in managing the legal activities of projects and the office.
- She/he oversees office and project procurement.
- She/He ensures the office’s purchasing-legal reporting.
- She/he acts as interim Coordinator of Cross-functional Functions on legal issues in the event of absence.
- She/He pilots and manages activities related to the contract management information system and participates as needed in the deployment of new tools related to contract management.
Detailed missions:
- Supervision of order processing and implementation of the purchasing process in accordance with applicable regulations and the public procurement and grant regulations of Expertise France
– Receive, verify and process purchase requests;
– Supervise the monitoring of purchase requests and the progress of order processing;
– Provide support to buyers for the completion of purchases and the drafting of contracts;
– Validate purchasing/grant files and related contracts;
– Draft calls for tenders as well as contracts requiring internal validation (coordination and headquarters) in accordance with the regulations applicable to Expertise France and in particular the public procurement and grant regulations;
– Supervise the implementation of purchases, ensuring compliance with the applicable rules;
– Develop procurement plans for each project in conjunction with operational staff and supervise the update;
– Centralize purchases of durable equipment and have them validated by the CFT before sending them to the dedicated department at headquarters;
– Ensure that purchasing files are complete and archived according to internal procedures;
– Support teams in preparing tender files and monitoring proper execution, in particular of works contracts, ensuring compliance with the rules specific to this type of contract (public procurement code, CCAG, construction law, etc.). - Awarding and supervision of grants according to Expertise France rules
– Supervise calls for proposals in conjunction with operational staff;
– Contribute to the drafting/revision of guidelines for granting a grant jointly with the referents within the project team, and ensure their publication according to the appropriate rules;
– Ensure the reception and opening of offers, organize the holding of evaluation committees and be the reference person for the drafting of analysis grids and conclusions, supervise exchanges and respond to bidders within the required deadlines;
– Supervise the evaluation and selection of beneficiaries in accordance with the Agency’s procedures; - Contract execution monitoring
– Ensure monitoring and compliance with contractual conditions: deliverables (interim and final narrative and financial reports) / deadlines in conjunction with the operational team, and verify and validate payment installments;
– Ensure compliance with EF rules with beneficiaries;
– Implement grant management tools in conjunction with the financial department and the CFT;
– Train beneficiaries on EF and donor rules if necessary;
– Participate in beneficiary audits on legal aspects. - Supervision of office procurement in conjunction with the purchasing teams
– Ensure the capitalization of price and supplier lists, as well as the documentation in use (import – export, exemption, taxes, etc.);
– Carry out the purchasing environment analysis at the national level;
– Supervise the consolidation of purchasing forecasts and ensure the proper creation of purchasing files at the office level;
– Supervise the selection of suppliers, price negotiations, deadlines and delivery methods;
– Monitor relations with suppliers in conjunction with buyers. - Management
– Prepare the schedules of the purchasing teams under his responsibility;
– Evaluate the performance of the staff under his direct supervision;
– Supervise the proper implementation of his team’s schedules;
– Train the purchasing teams in procedures;
– Organize training workshops on themes according to identified needs;
– Participate in the briefing of new arrivals. - Capitalization / Reporting / Representation
– Develop and implement internal tools to ensure compliance with contractual conditions, particularly in terms of deadlines and deliverables;
– Provide reminders of milestones / deadlines / deliverables to service providers and the project’s operational team to ensure compliance with the terms of the contract;
– Develop monthly contract and purchasing reports in conjunction with the CFT;
– Actively participate in the drafting of project developments and donor reports;
– Supervise the archiving of legal-purchasing documents for the office and projects;
– Liaise with the law firm where appropriate;
– Participate as needed in projects launched by the DAJ.
Project description or context
Expertise France is the public agency for the design and implementation of international technical cooperation projects, a member of the AFD group. The Agency operates around four priority areas:
- Democratic, economic and financial governance;
- Peace, stability and security;
- Climate, agriculture and sustainable development;
- Health and human development. In these areas, Expertise France provides engineering and implementation services for capacity-building projects, mobilizing technical expertise, and acting as a project coordinator involving public expertise and private know-how.
With a turnover of 450 million euros in 2024 and more than 350 projects underway in 140 countries of intervention, Expertise France is the benchmark public agency for French international technical cooperation.
French expertise in Angola
Present in Angola since 2017 through the implementation of vocational education modernization projects, Expertise France has been able to establish trusting cooperation with Angolan partners as well as with donors active in the country.
This cooperation has notably resulted in a strengthened dialogue with the European partner, having enabled the development of four projects covering respectively the themes of the blue economy, the circular economy, public finance management and justice.
By the end of 2025, the Angolan portfolio is expected to grow by 150%, with a business volume increasing from €17.75 million to €44 million. This volume could be supplemented by three additional projects currently in development with the Delegation of the European Union (DUE), for a cumulative amount of €38 million. Thus, the Angolan portfolio could reach a total of €77 million in 2026, with the implementation of eight projects.
Faced with this significant growth, which will be accompanied by a significant increase in staff – between 30 and 40 people present in Angola – the Agency has taken the strategic decision to structure a country management as well as a project support unit in Luanda, starting in September 2025.
Desired profile
Required qualifications:
- Higher education in law, with a specialization in public law or public procurement, Training in purchasing management with legal logic and/or professional experience demonstrating competence in the subject;
- Knowledge of EU landlord rules is an advantage;
- Ability to work in a demanding and multicultural context;
- Strong capacity for autonomy, independence of mind and impartiality;
- Strong capacity for work, rigor and organization;
- Perfect mastery of office tools;
- Interpersonal skills, teamwork skills;
- Excellent analytical and report writing skills;
- Fluency in spoken and written Portuguese is strongly recommended;
- Very good command of French (written and oral);
Professional experience:
- At least 5 years’ experience in a similar position, as Purchasing Coordinator or Public Buyer;
- Team management experience;
- Experience with donors (European Union/AFD/World Bank/other development banks) or any other technical cooperation operator.
How to apply
Duration of the mission : One-year renewable fixed-term contract
Mission location : Luanda
Start date : October 2025
To apply, follow the following link: https://expertise-france.gestmax.fr/13688/1/responsable-achats-et-contrats-de-l-usp-d-expertise-france-a-luanda-hf/fr_FR?backlink=search