Regional Grants Officer At Humanity & Inclusion

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THE ORGANIZATION:

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html

Mashriq Program is a decentralised geographic division working in the Midle East and covering Jordan, Lebanon, Egypt, Iraq, and during 2026 Syria will join the program.

In this region, we cover the full manadte of HI – emergency, Armed reduction violence and development with strong focus on continuum and resilience. There are 5 main sectors of intervention: rehabilitation, education, early child development, BaNEREI (basic needs, economic recovery and economic inclusion) and armed violence reduction. Inclusion Humanitarian Action is both crosscutting within main sectors and sometimes a standalone intervention.

OBJECTIVE OF THE POSITION:

The Regional Grants Officer strengthen the organization’s resource mobilization and donor engagement efforts by ensuring the development of high-quality, timely, and competitive project proposals. She/He is also responsible for producing accurate, consistent, and punctual reports to donors, ensuring transparency and accountability. In addition, the Regional Grant Officer ensures compliance with donor contractual obligations throughout the project cycle. Finally, she/he supports the country teams in institutional communication and contributes to building and maintaining strong, strategic relationships with donors.

Reports to: Regional Program Development Manager

Interacts with:

Internally: Country/Deputy/Area Managers, Project Managers, Regional and National Specialists, Regional and national Finance/HR/Logistics/MEAL managers

Externally: Donors, local and international actors

REPONSIBILITIES:

Responsibility 1: Ensure high quality and time effective development of project proposals

  • Coordinate with the RPDM and HQ for NOFO guidance and donor pre-requisites;
  • Plan and coordinate the proposal development process: manage the retro-planning for submission including ARCI and coordination with external stakeholders (HQ and National Associations – NAs), clarify and support compliance to donors’ requirements, facilitate kick-off meetings, ensure time-effectiveness and respect of submission deadline;
  • Ensure coherence between operational aspects, MEAL, technical approaches, and budgeting;
  • Provide guidance/support to the writing of projects’ proposal narratives, ensuring compliance to donors’ instructions, priorities, and specificities;
  • Guarantee the final quality of the projects’ proposal, both in terms of content and formalization;
  • Guarantee the completeness and final compliance of the proposal package submissions;
  • Coordinate and submit requests for projects’ amendments or modifications when required
  • Update the CRM to monitor proposals and opportunities
  • Ensure systematic, timely and effective archiving of the proposals

Responsibility 2: Ensure timely and high quality reporting to donors

  • Prepare and update in due time an internal reporting retro –planning for the reporting deadlines and
  • follow up with project teams.
  • Verify donor templates and requirements and share them with the team members in charge of writing
  • the reports
  • Liaise with country missions, HI head office and national associations for any inquiries related to donor
  • reports (templates, requirements…)
  • Review narrative donor reports and annexes (comparison with proposal and past reports and matching
  • with the financial report), prior to submission.
  • Mobilize internal resources, such as technical specialists, for the review of the reports when required
  • Ensure reports are submitted in due time and via the designated modality (including submitting online
  • when required).
  • Ensure systematic, timely and effective archiving of the reports on the Teams channel as well as on CRM

Responsibility 3: Ensure adherence to contractual obligations with donors

  • Attend new projects kick-off meeting and present donor compliance requirements and regulations
  • Actively participate in Project quarterly review meetings (PQRs) to remain updated about the progress with the implementation of donor compliance requirements.
  • Support the team on contractual issues and link with headquarters / partners: contracting process with partners and questions on donor rules, in line with HQ compliance and risk unit and IPOs (if relevant) – as per the DFI general JD

Responsibility 4: Assist the team in institutional communication and donor relation

  • Support in the development of internal and external communication materials (sitrep, factsheets…)
  • Support the Regional Program Development Manager in tha analysis of the changes in donor strategies followed by the country team (funding strategies, funding areas, list all funding partners (institutional or private)
  • Support in the organisation of donor field visits and accompany them.

Responsibility 5: Provide support to the Regional Development Department team in other areas as required according to specific needs, such as but not limited to

  • Designing and delivering training sessions on reporting and donor compliance for relevant staff (Project Managers, Area Managers, etc.)
  • Designing and delivering training sessions on proposal development for key team members (Project Managers, Area Managers, Operations Managers, etc.)
  • Supporting induction, capacity building, and knowledge sharing for new colleagues to ensure alignment with regional standards
  • Leading and facilitating process harmonization across the region, particularly in light of the Regional–Syria office integration, including adapting tools and workflows as needed
  • Ensuring clear communication and coordination between teams to promote shared understanding, consistency in practices, and a smooth transition during the merger process

THE SUCCESSFUL CANDIDATE WILL HAVE:

  • Bachelor’s degree in social sciences, development/ humanitarian sector, communication, Languages or management and any other relevant filed
  • Minimum 2 years’ experience in proposal’s design and donor reporting and compliance within INGOs.
  • Good understanding of development and humanitarian sector and its relevant donor
  • Experience in working in emergency context and development contexts “Preferable”
  • Very good knowledge of the Project Cycle Management framework “Preferable”
  • Knowledge of and experience within HI ““Preferable”
  • Advanced writing capacities in English,
  • Excellent organizational and time management skills.
  • Advance knowledge of Microsoft Office (Excel, Word, Power Point, Access)
  • Adapting communication and messages to various intercultural environment.
  • Proactive, shows initiative/entrepreneurial.
  • Working as part of a team/network, cooperating.
  • Ability to give and receive constructive feedback; discussing with multi-disciplinary teams, working as part of a network and collaborating.
  • Strategic thinker and writer
  • Strong accuracy and scrupulosity
  • Ability to meet deadlines
  • Planning, organizing and multitasking skills
  • Strong team player
  • Solution maker
  • Ability to travel to all countries of the programme when required
  • Ability to cope with high workload

Initial contract will be for a period of 12 months – with possibility of renewal based on performaance and financial coverage.

Handicap International is an equal opportunity employer.

It welcomes applications from persons with disabilities and is ready to provide reasonable accommodation for their specific needs.

The position is adevrtised in Syria

Salary starts with 1120 USD

Closing date: 06/06/2026

Only shortlisted candidates will be contacted, and CV will be screened on rolling basis.

Application should include CV and motivation letter. Incomplete applications received after the deadline will be disregarded.

PROFESSIONAL STANDARDS

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation to: r.habib@hi.org

By applying to this position, you give to HI recruitment team the consent to get a reference check about you with respect to the misconduct disclosure scheme.

How to apply

Please address all applications through the link.