About POINT Organization
POINT was founded in 2015 in Turkey as a non-profit humanitarian initiative launched by a group of Syrian humanitarian practitioners. Today, POINT is a leading organization supporting communities and enhancing their capacities. It is officially registered and operates in both Syria and Turkey, with its main headquarters in Syria overseeing regional and field operations.
Our Vision:
Achieving social and economic stability in civil communities.
Our Mission:
Enhancing knowledge, developing capacities, and improving skills among community members and local entities by providing essential tools and creating opportunities to enable them to play an effective role in community stability.
POINT focuses on several vital sectors including Early Recovery and Livelihoods (ERL), Camp Coordination and Camp Management (CCCM), Food Security and Livelihoods (FSL), Protection, Education, Capacity Building, and other developmental and humanitarian sectors. POINT is committed to working closely with communities in Syria and Turkey through collaboration with individuals, local initiatives, and NGOs to create sustainable solutions that enhance resilience and support community development.
We believe effective humanitarian response requires rapid transition from an emergency phase to an approach focusing on resilience building and development. Therefore, we adopt a methodology integrating rapid response with long-term programs investing in education, livelihoods, and early recovery to empower communities to strengthen their capacities and move towards a more stable future.
Job Purpose
This position is fully responsible for managing and organizing all operations related to the logistics, supply chain, and procurement department. This includes local procurement, supplier coordination, supervising the Procurement Officer and Logistics Assistant, and ensuring effective logistical support for the implementation of humanitarian programs and projects. The role is carried out in line with the organization’s policies and procedures, ensuring transparency, efficiency, and quality at all stages of work.
Main Duties and Responsibilities:
- Receive and compile purchase requests from different departments and ensure clarity and completeness.
- Oversee the preparation of Requests for Quotations (RFQs) and communicate with potential suppliers.
- Evaluate quotations based on quality, price, and delivery time, and provide recommendations to the line manager.
- Supervise the implementation of purchase orders and follow up until final delivery.
- Monitor supplier commitments to ensure goods and services are delivered according to specifications and on time.
- Continuously update the supplier database to ensure diverse and approved options.
- Ensure full documentation of all procurement processes in line with approved forms and policies.
- Supervise the archiving of contracts, purchase orders, invoices, and delivery notes in an organized and accessible way.
- Adhere to humanitarian standards of transparency and accountability in all procurement processes.
- Work closely with program teams to ensure project needs are met on time.
- Coordinate with the finance department to settle payments and ensure consistency between invoices and official documents.
- Contribute to advance planning for project needs and provide advice on expected supply timelines.
- Prepare monthly and periodic reports on procurement status, ongoing contracts, and suppliers.
- Highlight challenges and obstacles and propose practical solutions.
- Contribute to developing performance indicators related to the supply chain and monitor their achievement.
- Participate in improving procurement policies and procedures to facilitate operations and increase efficiency.
- Provide suggestions to enhance transparency and accountability in procurement processes.
- Support in assessing training needs and building the capacity of the supply chain team.
- Carry out any additional tasks assigned by the line manager.
- Ensure compliance with donor requirements, organizational policies and procedures, and relevant laws and regulations in all logistics, supply chain, and procurement activities.
- Comply with organizational policies and ensure proper understanding and implementation of all related procedures.
- Strictly adhere to the organization’s zero-tolerance policy regarding Sexual Exploitation and Abuse (SEA), and immediately report any violations.
Qualifications, Skills, and Experience Required:
- Bachelor’s degree in business administration, Logistics, or a related field.
- Minimum of 3 years of practical experience in procurement or supply chain management, preferably in humanitarian or non-profit organizations.
- Good knowledge of the local Syrian market and strong negotiation skills with suppliers.
- Good command of English (reading, writing, speaking).
- Strong skills in report writing (especially in English).
- Good knowledge of Microsoft Office programs, especially Excel and Word.
- Strong ability to manage time, prioritize tasks, and perform effectively in a fast-changing work environment.
How to apply
If you wish to apply for the job vacancy and join the Point organization team, please fill in your data correctly and accurately by clicking on the following link
https://forms.gle/UNH8un4NUMKeS33C8