Duration of technical assistance
6 weeks
Scope
Management and strengthening of educational establishments
Recipients
Directors and management teams of secondary and vocational training centers in Haiti
Project
“Towards an inclusive TVET aligned with employment” — CTR CRIS 446340 (Ref. NDICI LA 2023/446-340), funded by the European Union
Contracting Entity
Youth and Development Foundation (JyD), in collaboration with the Rinaldi Foundation.
Working language
French and Spanish
1. Context and justification
Improving the quality of educational institutions requires leadership teams capable of organized management, planning, decision-making, monitoring their actions, and appropriately allocating available resources. To achieve this, it is necessary to strengthen their management skills and equip them with the knowledge, methodologies, and tools they can apply in the daily realities of their schools.
Within this framework, a training program is planned for principals and management teams of secondary and vocational education institutions, both Salesian and public, in Haiti. The training will address the actual management needs of these institutions and contribute to improving their planning, monitoring, decision-making, and institutional development capabilities.
This technical assistance is also part of strengthening ENTEC, the training and professional development organization for professionals in Haiti’s technical and vocational education system. ENTEC’s mission includes contributing to the capacity building of various stakeholders within the system, including the management teams of participating centers. In this regard, the training will contribute both to improving the management of participating institutions and to strengthening ENTEC’s capacity to promote quality improvement and better operation of vocational training centers.
This requires specialized technical assistance to formulate and develop a training proposal appropriate to the context, prepare the necessary content and materials, and carry out the training in coordination with the center’s team of trainers.
2. Purpose of the technical assistance
To contract specialized technical assistance to design, develop and implement training aimed at directors and management teams of secondary and vocational education establishments, focused on strengthening their capacities for the management, planning, monitoring and improvement of the centers, also contributing to the strengthening of ENTEC’s capacities to support the improvement of the management of educational establishments of the technical and vocational training system in Haiti.
3. General objective
Strengthening the capacities of principals and management teams to improve the management of their establishments, fostering more planned, well-founded, efficient management oriented towards improving the quality of education and the appropriate use of resources, while also contributing to strengthening ENTEC’s capacities to promote the improvement of the management and operation of technical and vocational education centers in Haiti.
4. Specific objectives
- Strengthen the skills of management teams in the management and planning of establishments.
- Improve the capacity of centers to have, organize and use information relevant to management and decision-making.
- Strengthen the capacity to identify needs, set priorities, and plan improvement actions.
- To facilitate the monitoring of management and the results obtained by the establishments.
- Improve the ability of management teams to identify and substantiate their resource and support needs.
- Promote the use of practical tools adapted to the reality of the centers.
5. Scope of technical assistance
The person responsible for technical assistance must, at a minimum:
- Analyze the framework and needs that justify the training action.
- Develop a technical and methodological proposal for the development of the training.
- Design and develop the training content in accordance with the established objectives.
- Prepare the pedagogical materials, activities, tools and instruments necessary for its implementation.
- Coordinate the preparation of the training with the center’s team of trainers.
- Conduct training aimed at directors and management teams, with the support of the center’s training team.
- To accompany the process of practical application of learning during the period of technical assistance.
- Gather the main results of the process and formulate recommendations for its follow-up and continuity.
- Design and implement simple training evaluation mechanisms that allow for assessing participation, learning acquisition, and perceived usefulness of the content and tools.
6. General guidelines for the training proposal
The proposal must clearly present the training approach, methodology, organization, content, duration, activities, expected results, and evaluation mechanisms. It should be eminently practical, adapted to the context of the participating establishments, and promote the application of learning to real-world management situations. Furthermore, the proposal must incorporate a cross-cutting gender perspective in the content, activities, and management tools presented.
The candidate will propose the structure and specific development of the training, as well as the tools and instruments that he or she considers most appropriate to achieve the objectives established in these Terms of Reference.
7. Expected Products
Product 1. Developed training proposal
Training document developed for implementation, including the methodological proposal, the contents, the planning, the materials designed/prepared for the training, the activities and the instruments necessary for the development and evaluation of the training.
Product 2. Implementation of the training
Training aimed at directors and management teams, implemented by the person responsible for technical assistance with the support and participation of the ENTec training team. The deliverable will include evidence of the sessions, such as the final program, attendance lists, materials used, and, where possible, photographic records.
Product 3. Final report and consolidated materials
Delivery of the final materials used and a brief final report that includes the development of the training, the main results observed, the difficulties encountered and recommendations for follow-up, continuity and, where appropriate, the possible replication of the experience.
All products will be delivered in French and Spanish, in their final version and formatted according to European Union visibility standards. The final report will include attendance lists for each training session, broken down by gender, and photographs of the sessions.
8. Duration and schedule
The technical assistance will last a maximum of 6 weeks, during which the different stages necessary for the design, preparation, implementation, and closure of the training activity will be carried out. The final distribution of the phases will be presented by the candidate in their technical proposal and subsequently agreed upon with the contracting institution.
Phase 1. Design and development of the training proposal
It will include the analysis of the needs set out in these Terms of Reference, the definition of the technical and methodological approach, and the development of the content, materials, activities, and instruments necessary for carrying out the training.
Phase 2. Preparation and coordination with the training team
The proposal will be reviewed and adjusted in coordination with the training team designated by the center, which will participate in the preparation, development, and monitoring of the training. The organization of the training, the working methodology, the team’s participation, and the necessary aspects for adapting the training to the characteristics of the participants and the establishments will be agreed upon.
Phase 3. Development of training and support
The training will be aimed at directors and management teams. The person responsible for technical assistance will lead the training process with the support of the center’s training team and will monitor the practical activities and the application of the learning.
Phase 4. Closure, systematization and recommendations
Once the training is completed, the materials and products developed during the process will be consolidated and a brief final report will be prepared that includes the main results, difficulties and lessons learned, as well as recommendations for monitoring and continuity of the action.
9. Required professional profile
We are seeking a professional with a strong background in education and development cooperation, knowledge of the Haitian context, management and planning skills, and experience in designing and implementing training programs. The following qualities will be particularly valued:
- University education in education, humanities, social sciences or other related fields, preferably complemented with specialized training in international cooperation for development and/or education.
- Extensive professional experience in Haiti and knowledge of the country’s institutional, educational, and socio-economic context.
- Demonstrable experience in the education sector and, particularly, in vocational training and capacity building of educational institutions and centers.
- Experience in the design, development and adaptation of modules, content and pedagogical materials, preferably through the Competency-Based Approach (EPC/APC).
- Experience in preparing, organizing and delivering workshops and training courses aimed at trainers, center managers and/or management teams.
- Experience in supporting teams of trainers and in processes of review, validation and improvement of pedagogical materials and tools.
- Solid experience in management, strategic planning, monitoring and evaluation of programs and projects, especially in the field of cooperation and development.
- Ability to relate educational management to planning, monitoring of results, use of information for decision-making and identification of improvement needs.
- Experience in team coordination and working with public institutions, educational organizations, local actors and cooperation agencies.
- Ability to work autonomously and, at the same time, in close collaboration with local teams, promoting the transfer of skills and the appropriation of processes.
- Excellent oral and written command of French. Knowledge of Haitian Creole and Spanish will be especially valued.
10. Coordination and supervision
The responsible person will work under the supervision of the contracting institution and in coordination with the center’s training team. The institution will monitor the project and validate the expected deliverables.
11. Budget and financial conditions
The total budget available for this consultancy is a maximum of €12,000 , excluding taxes. The consultant (individual or entity) must submit a technical and financial proposal, including professional fees and, where applicable, associated logistical and operational costs.
How to apply
12. Submission of nominations
The candidate’s proposal must include, at least:
- Technical proposal (max. 5 pages), including methodological approach, schedule, content and organization of the training activity.
- Detailed economic proposal.
- Curriculum vitae that allows assessment of the suitability of the profile and experience for the assignment.
Maximum deadline for submitting applications: applications will be received up to a maximum of 30 calendar days from the date of publication of this announcement.
13. Evaluation criteria
The proposals will be evaluated by a selection committee according to the following criteria:
Criterion
Weighing
Technical and methodological quality of the proposal
[30 %]
Experience and suitability of the profile for the assignment
[40 %]
Economic offer
[30 %]