Organizational Context and Scope
Under the overall supervision of the Director, Information and Communications Technology (ICT), and the direct supervision of the Head, Resources Management, the ICT Procurement Associate will work in close collaboration with ICT project managers and IOM business units. The ICT Procurement Associate will be responsible for carrying out procurement and contract administration functions in the ICT department in accordance with IOM’s regulations, rules, and procedures.
Responsibilities
1. Assist in coordinating procurement activities for the ICT Department by supporting the review and consolidation of purchase requisitions, organization of bidding processes, evaluation support, and follow-up on purchase orders through to delivery and payment.
2. Carry out end-to-end procurement processes, including supporting the preparation of RFx documents, processing of purchase orders, coordination of evaluations, and verification of goods and invoices in accordance with established procedures.
3. Provide support to requisitioners and staff on procurement processes, specifications, and documentation requirements, and assist in the implementation of procurement workflows and internal controls.
4. Assist in conducting market research and support supplier management activities, including identifying and maintaining information on local and international vendors based on cost, quality, reliability, and service delivery.
5. Track and update the Department’s Procurement Plan across the full procurement-to-pay cycle.
6. Support payment-related processes, including submission and tracking of payment requests, liaising with vendors to resolve standard issues, and following up on pending actions to facilitate timely payments.
7. Support compliance with IOM procurement policies and procedures, maintain complete and accurate records, and support internal and external audit requirements through proper documentation and audit trails.
8. Assist in preparing procurement reports and status updates to support management review and operational planning.
9. Identify procurement-related issues and bring them to the attention of the supervisor for appropriate follow-up.
10. Perform such other duties as may be assigned.
Qualifications
Education
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field from an accredited academic institution with three years of relevant professional experience;
- High school diploma with five years of relevant professional experience; or,
- Certification in Procurement, Logistics, or Supply Chain Management is an advantage.
Experience
- Demonstrated experience in advanced use of Microsoft Office applications.
- Proven experience in working with Enterprise Resource Planning (ERP) systems.
- Proven experience with public sector procurement and logistics rules and procedures, including those applied in international organizations such as the United Nations.
- Demonstrated experience in accounting systems, software, and financial procedures.
Skills
- Ability to prepare clear and concise reports and coordinate administrative activities.
- Proven oral and written communication skills.
- Proven analytical and report-writing skills.
Language
For this position, fluency in English is required (oral and written).
Working knowledge of French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
How to apply
To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 28 January 2026.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to:Â Search Jobs – IOM Careers