PURPOSE
Under the direct supervision of the F&A Manager, the Admin Assistant provides support to the general administrative and clerical task of the Finance and Administration department.
GENERAL DUTIES
- Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
- Understands and adheres to the ICRC Code of Conduct
- Understands the roles of the components of the International Red Cross and Red Crescent Movement
- Always respects and observes staff regulations and security rules
- Represents the ICRC in a professional manner at all times
- Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
- Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
- May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.
ACCOUNTABILITIES AND RESPONSIBILITIES
- Provides support to administrative and clerical task of Finance and Administration department
- Scans documents and upload files to teamspace or other storage applications for archiving and/or filing.
- Manages the Finance and Welcome databases ensuring the timely fulfilment of requests and transactions
- Converts STM request to PDF once validation process is done for uploading in the accounting tool
- Closes STM request once action is completed and validated.
- Acts as back-up in the absence of the Cashier
- In-charge of payment processing of Welcome invoices including completion of supporting documents
- Books hotel accommodation for official field trips in nearby cities and provinces
- Books airport taxi in Manila at ECLPI website for colleagues arriving and departing from Manila
- Coordinates and assist the Premises clerk for administrative task
- In-charge of the office supplies inventory including request for replenishment
SELECTION REQUIREMENTS
- Basic knowledge of written and spoken English
- Basic clerical skills
- Basic knowledge of simple accounting
- 1 to 2 years administrative background or similar field
- Experience with international organization is an advantage
- Basic knowledge of online office applications or MS software is an advantage
- Ability to work with little supervision with quality performance
- Fresh graduates are encouraged to apply
WHAT WE OFFER
- Diverse and humanitarian-minded workforce
- An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
- Training opportunities
- Flexible work schedule
How to apply
Qualified applicants are requested to submit their comprehensive and updated resume alongwith their motivation letter to https://careers.icrc.org/job-invite/30654/
Only applications received through the career page link will be pre-screened/processed.
Deadline of application: 05 December 2025
Target Start Date: Immediately
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines
Only short-listed candidates will be notified.
This vacancy is open for Philippine residents only.