Regional Monitoring and Evaluation and Risk Management At International Organization for Migration

Position Title: Regional Monitoring and Evaluation and Risk Management

Duty Station: Dakar, Senegal

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 May 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

Under the overall supervision of the Regional Director (RD) and direct supervision of the Senior Regional Policy and Liaison Advisor, in close coordination with the Central Evaluation (EVA), Results-Based Management (RBM), Donor Relations Division (DRD) and Risk Management Unit at Headquarters (HQ), and the SRRMO in Dakar, the Regional Monitoring and Evaluation and Risk Management Officer (ROMEO) will be responsible for overseeing the Regional Support Unit, to ensure effective monitoring and evaluation, knowledge and risk management, project development and donor liaison support to the RO and its missions. In particular, they will lead the successful and smooth management of the monitoring and evaluation and risk management functions of the Regional Office (RO) and provide related technical support to IOM Country Offices in the Region.

Core Functions / Responsibilities:

Institutional and Operational support:

1. Lead and supervise the development and implementation of the IOM M&E activities in the RO and associated Country Offices (COs), aligned with global and regional strategies.
2. Ensure adherence to existing Evaluation and Monitoring policies and guidelines as well as RBM roadmaps, frameworks, and guidance.
3. Ensure that adequate monitoring and evaluation costs are budgeted and advocated for under financial and human resources, as per IOM M&E policy, guidelines and Project Handbook.
4. Lead and supervise related capacity-building activities for the IOM staff of the region (such as regional Thematic Specialists, Project Developers, M&E officers, Project Managers, Implementing Partners, etc.), including the conduct of capacity needs assessment and mandatory requirements related to M&E and RBM.
5. Support regional reporting activities (related for instance to regional work plans, IOMinstitutional questionnaire, evaluation reports, Strategic Result Framework (SRF), regional strategy reviews etc.).
6. Act as focal point for relevant Monitoring, Evaluation and/or RBM groups (UNEG, SRF, Regional M&E groups, etc.) and facilitate discussions on related M&E and RBM issues, challenges reporting, and measurement.
7. Oversee all aspects of project development and funding opportunities within the region, including support to the conceptualization, development, and design of regional and country specific programmes and projects with a special emphasis on regional synergies, multi-thematic dimensions, and ensuring these are in line with the IOM Constitution, IOM Strategy and the Organization’s policies, thematic guidelines and the IOM Project Handbook and any national and/or regional strategies and priorities.
8. Oversee the region’s donor liaison and resource mobilization including with donors in the region and with donor capital level in close coordination with IOM in donor capitals, and support, advise, and development of resources to missions in their donor engagement and resource mobilization.
9. Strengthen the Region’s institutional learning through overseeing the advocacy for, and implementation of the Knowledge Management Strategy and accompanying platform and initiatives, and the development of associated products and tools, aligned to IOMs Knowledge Management Strategy, whilst ensuring coordination with Country Offices and thematic areas, including project tracking, data capture and analysis, monitoring and evaluation, and information sharing.
10. Coordinate inputs to country and regional strategies in close collaboration with the RPLOand RTS and support coordination of mission inputs into regional documents, including strategies, response plans, and appeals.

Results-Based Monitoring:

1. Provide support to the RO technical staff and COs in reviewing project proposals, particularly the result matrices, result monitoring frameworks, and the monitoring and evaluation sections of the proposals.
2. Support COs in the Region to develop M&E systems, plans, and tools to monitor and evaluate the implementation of projects/programmes and/or strategies within the COs.
3. Contribute to the production and/or update of RBM technical guidelines and tools developed by the RBM Unit at HQ and provide support for their implementation.
4. Review COs monitoring reports and provide inputs on the potential data bottlenecks and corrections in measuring results, ensuring a smooth implementation of projects, programs, and strategies according to results matrices and donors’ requirements.
5. In coordination with Chiefs of Mission and project managers, undertake visits to ensure smooth functioning of M&E and RBM in the COs with limited technical capacities.

Evaluation:

1. Support the RO in keeping record of all evaluations implemented and planned in the region and ensure coordination and regular follow-up with the COs for timely conduct and quality control for publication in line with EVA instructions.
2. Supervise the internal and external evaluation processes ensuring adherence to IOM’s evaluation protocols, guidelines, and templates, including the tracking of Management Responses of evaluations conducted in the region.
3. Conduct mid-term, final, and ex-post internal evaluations on need and availability basis and provide technical support for the conduct of external evaluations by the RO and COs.
4. Support the RO and COs in preparing other types of reviews, such as project performance reviews (PPRs), after-action reviews, real-time learning workshops in complement to the conduct of evaluations.
5. Contribute to the production and/or update of evaluation policies, strategies, and technical guidance developed by EVA and provide support for their implementation.

SRF/PRIMA:

1. Support the RO and COs in the roll-out of IOM SRF, ensure the use of global indicators where relevant as well as a proper use of PRIMA for monitoring, reporting and evaluation of projects/programmes in the region. Facilitate meetings and webinars for the COs to further guide them on the efficient use of these tools.

Risk:

1. Support and provide guidance to relevant RTSs to ensure that the risk context is established and that there is an associated Risk Management Plan when reviewing the project proposals.
2. Ensure that any new risks are identified during the regular monitoring of project activities,and where appropriate ensure that associated Project Risk Register Matrix, Risk Treatment plans are monitored and regularly reviewed.
3. Conduct monitoring visits of high-profile or high-risk projects requiring independent monitoring or urgent technical guidance, considering regional offices M&E annual workplans.

Reporting (general):

1. Support the RO and COs in producing progress, monitoring, performance and evaluation reports in a timely manner, including, but not limited to, regular analysis of project development, resource mobilization, implementation, and reporting.
2. Support the RO and COs by providing data and information for documenting and communicating on IOM activities and performance in regional/national fora.
3. Perform additional duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Science, Sociology, Development Studies, Development Leadership, International Relations, Political Science, Business or Public Administration, International Studies or a related field from an accredited academic institution with seven of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Experience in project conceptualisation, development, monitoring, reporting and evaluation;
• Experience in project development and capacity-building activities;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Sound and proven understanding of internal and international migration issues in the country and in the Region; and,
• Experience in organizing consultations, workshops and seminars with high-level stakeholders.

Skills

• Strong writing and research skills;
• Excellent communication and analytical skills;
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;
• In depth knowledge of the broad range of migration-related subject areas dealt with by the organization; and,
• Knowledge of UN and bilateral donor programming and institutional requirements.
• Strong interpersonal and teamwork skills; and,
• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written). Working knowledge of Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.