CONTEXT
The International Rescue Committee (IRC) is a non-partisan, non-profit, and non-religious humanitarian organization that assists refugees worldwide. The IRC implements programs aimed at promoting sustainable solutions for displaced persons, refugees, and host communities through public health, sanitation, shelter, rehabilitation, and education projects. The IRC has been working with refugees since 1933 and operates in 40 countries across Europe, Africa, Asia, and the United States, where it provides resettlement assistance. The IRC is committed to freedom, human dignity, and self-reliance. This commitment is reflected in its high-quality resettlement assistance, comprehensive emergency relief, rehabilitation, and advocacy for refugees.
The IRC began operations in Chad in 2004 to respond to the humanitarian crisis caused by the influx of refugees from Darfur into eastern Chad, with an intervention in the Oure Cassoni refugee camp. Assistance to Sudanese refugees has now expanded to include the management of ten camps in the east and one in the west, providing support to refugees and local communities in the areas of health, nutrition, and water, hygiene, and sanitation.
In 2012, to address drought and food insecurity, the IRC expanded its geographic coverage in the Guéra region. The IRC currently works in three health districts—Mongo, Mangalmé, and Melfi—and provides malnutrition prevention and treatment services to the local population.
In May 2016, the IRC opened an office in the Lake region to respond to the Boko Haram crisis. The IRC implements assistance projects in the areas of health, nutrition, protection, and response to gender-based violence.
IRC Chad, in its 2025-2030 strategic action plan, is committed to continuing to provide essential humanitarian services in health, nutrition, and protection/GBV, while improving the economic well-being and strengthening the resilience of beneficiaries, particularly women and girls. IRC Chad will continue to work closely with and support government actors and relevant ministries in key areas to ensure that IRC activities are integrated into national policies, thereby fostering greater ownership of the actions undertaken.
JOB OVERVIEW
The Budget and Reporting Coordinator assists the Deputy Director of Finance in managing the Budget and Reporting department. They provide technical and operational support in budget planning, financial monitoring, the production of financial and donor reports, as well as in the supervision, training, and management of staff. They also contribute to strengthening internal controls, managing partnerships, and implementing financial policies and procedures to ensure compliance with and achievement of country program objectives.
MAIN RESPONSIBILITIES
The Budget and Reporting Coordinator is responsible for the strategic direction and overall oversight of budget management and financial reporting for the country program. Under the supervision of the Deputy Finance Director, they ensure budget planning, monitoring, and analysis; financial oversight of partnerships; and capacity building and technical support for finance staff. They also contribute to improving financial processes, the quality of financial reports, and compliance with donor requirements and IRC policies.
Budget:
- Assist in the preparation and review of program and grant proposals and budgets.
- Participate in the preparation and updating of the country’s operating budget, including the preparation of budget guidelines to assist program managers in formulating budgets.
- In accordance with donor requirements and IRC policy, he prepares the field operations budget and follows the methodology for allocating overhead costs to grant budgets to cover program operational needs.
- Work with program staff to prepare grant budgets to support realignments to ensure adequate coverage of NY’s operating costs and direct and indirect costs.
- Monthly review of actual results against budget to ensure maximum use of budgeted amounts and to provide recommendations for realignments, where appropriate.
- Ensure monitoring of active grant expenditures against budget to ensure that expenditures are in line with objectives and that variances/reclassifications are minimized.
- Prepare or review adjustment logs to correct coding errors, reclassifications, etc.
- Participate in the opening/closing of grants and in the monthly BVA review meetings.
- Follow up and provide feedback to operations and program staff on action items from previous BVA meetings and propose necessary adjustment logs for all BVA and financial reports in accordance with donor regulations.
- Ensure that the forecasts are updated for the subsidies and prepare an analysis with the actual figures to show the discrepancies and areas for improvement.
Donor Reports
- Prepare and consolidate grant financial reports and submit them to the Assistant Director of Finance for review.
- Analysis of the partnership budget in relation to actual results in order to identify accounting or compliance issues.
- Identify procedural or training issues to be addressed in order to improve the quality of data reports. Regularly inform the Deputy Director of Finance of any problems to be resolved concerning partners’ financial reports.
- Ensure the timely submission of financial reports, including asset reports, and ensure that all deadlines are communicated to donors in a timely manner. Proactively liaise with the project manager or budget/donor coordinator if deadlines cannot be met.
Other tasks
- Contribute to the overall smooth functioning of the finance department by assuming any other task assigned by the supervisor.
- Contribute to the overall improvement of the IRC Chad financial and accounting system by making recommendations to the supervisor on specific areas that could be improved.
- Schedule and coordinate the weekly financial meeting, including field finance, and distribute the minutes and actions with the finance staff.
- Provide support for challenges and assistance needed to execute the weekly tasks of the finance department from meetings.
- Coordinate communication between IRC grants, programs and sub-recipients.
- In collaboration with the grant unit/project manager, convene regular partner coordination meetings.
- Document and share the minutes of partner coordination meetings, and follow up on the action points agreed upon during the coordination meeting with partners.
- Work and maintain regular communication with sector coordinators for program integration through the implementation of projects involving partners.
- Contribute to teamwork and team play.
- To replace the Deputy Director of Finance, if necessary.
MAIN WORKING RELATIONSHIPS
- Hierarchical Supervisor: Deputy Director, Finance
Position under direct supervision: Budget and Reporting/Senior Finance Manager, Finance Manager US/OCHA Funding - Indirect supervision: N/A
- Other internal and/or external contacts
- Internal: Programs, Operations and Grants teams
- External partners: international and local NGOs, United Nations agencies
JOB REQUIREMENTS
Education:
- Bachelor’s or Master’s degree in accounting, commerce or business studies.
- A qualification in professional accounting would be an added advantage.
Experience
- Minimum 3 years of experience in an active finance department of an international NGO.
- Experience working with computerized accounting is required; ERP (D365) accounting is preferred.
Skills and abilities
Favorites
- Ability to work with limited supervision, be flexible and comfortable in a multicultural work environment.
- Excellent interpersonal, organizational and time management skills with the ability to organize tasks simultaneously and prioritize work.
- Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook.
- Must have an eye for detail
- Strong oral and written communication skills
- Honest, reliable and trustworthy
- Fluency in spoken and written English and French
- Ability to work under pressure.
- Ability to maintain the highest degree of discretion and confidentiality
- Willingness to adhere to and apply the rules of IRC.
- Must be able to effectively manage a significant workload
- In-depth knowledge of labor laws and practices in Chad
Mandatory
- Committed to the mission and principles of the International Rescue Committee.
- Operational management – understanding IRC policies and systems and applying them effectively.
- Applies efficient use of resources.
- Program management – Proficiency in project planning, implementation and monitoring.
- Ability to work in a team environment.
- Ability to work with staff at all levels.
- Ability to quickly identify issues, problems and opportunities and to inform the line manager.
- Results-oriented – ensures that goals, objectives and deadlines are met.
- Role model – Implements effective work practices through the role model.
- Respectful both within the organization and with external interactions.
- Self-management – Ability to adapt and learn, to accept constructive criticism and instructions from superiors.
- Can communicate effectively both orally and in writing across all departments.
- Respects commitments and works towards the organization’s objectives, demonstrating consistency.
Conditions :
Location: N’Djamena with frequent field visits in Chad
Security: Yellow Phase Context
Qualified Chadian candidates, residing in Chad or abroad, are strongly encouraged to apply.
Standards for Professional Conduct : The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are integrity, service, accountability, and equality. In accordance with these values, the IRC implements and enforces policies related to safeguarding, fiscal integrity, and anti-retaliation.
Gender equality: The IRC is committed to closing the gender gap in leadership positions. We offer benefits that enable women to participate in the workforce, including parental leave, gender-sensitive security protocols, and other support benefits and allowances.
The IRC is an equal opportunity employer. The IRC considers all applicants on the basis of merit, without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.
JOB DESCRIPTION (ENGLISH VERSION)
BACKGROUND
The International Rescue Committee (IRC) is a non-partisan, non-profit, non-religious humanitarian organization that helps refugees around the world. IRC implements programs to promote durable solutions among internally displaced people, refugees and host populations through public health, sanitation, shelter, rehabilitation, and education projects. The IRC has worked with refugees since 1933 and is present in 40 countries in Europe, Africa, Asia, as well as the United States, as part of a resettlement support program. The IRC is an organization committed to freedom, human dignity, and self-reliance. This commitment translates into quality resettlement assistance, comprehensive emergency aid, rehabilitation, and advocacy for refugees.
The IRC began operations in Chad in 2004 to respond to the humanitarian crisis caused by the influx of refugees from Darfur to eastern Chad, with an intervention in the Ouré Cassoni refugee camp. Assistance to Sudanese refugees has now extended to the management of ten camps in the east and one camp in the west with assistance to refugees and local communities in health, nutrition and water, hygiene and sanitation.
In 2012, to respond to drought and food insecurity, IRC extended its geographic coverage in the Guéra region. IRC is currently working in three health districts, Mongo, Mangalmé and Melfi, and provides services for the prevention and treatment of malnutrition to the local population.
In May 2016, IRC opened an office in the Lake region to respond to the Boko Haram crisis. The IRC implements assistance projects in the areas of health and nutrition, as well as protection and response to gender-based violence.
IRC Chad is committed in its 2025-2030 strategic action plan to continue providing essential humanitarian services in health, nutrition and protection / GBV, while improving economic well-being and strengthening the resilience of beneficiaries, especially women and girls. IRC Chad will continue to work with and closely support state actors / line ministries in key areas so that IRC actions are integrated into national policies to ensure better ownership of actions undertaken.
JOB OVERVIEW
The Budget and Reporting Coordinator assists the Deputy Director of Finance in the management of the Budget and Reporting Department. He/She provides technical and operational support in budget planning, financial monitoring, and the production of financial and donor reports, as well as in the supervision, training, and management of staff. He/She also contributes to strengthening internal controls, managing partnerships, and implementing financial policies and procedures to ensure compliance and the achievement of the country program’s objectives.
MAIN RESPONSIBILITIES
The Budget and Reporting Coordinator is responsible for the strategic direction and overall oversight of budget management and financial reporting for the country program. Under the supervision of the Deputy Director of Finance, he/she ensures the planning, monitoring, and analysis of budgets, the financial oversight of partnerships, as well as the capacity building and technical support of finance staff. He/She also contributes to improving financial processes, the quality of financial reports, and compliance with donor requirements and IRC policies.
Budget
- Assists with the preparation and revision of program and grant proposals and budgets.
- Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.
- In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and follows the methodology for allocation of overhead to grant budgets to cover programs operational needs.
- Working with program staff to prepare grant budgets to support realignments to ensure adequate coverage of operating costs and NY direct and indirect costs.
- Monthly review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
- Provide oversight of active grant spending against budget to ensure expenditure is on target and variances/reclassifications are minimized.
- Prepare or review adjustment journals for correcting coding errors, reclassifications etc.
- Participate in Grants Opening/Closing and monthly BVA review meetings.
- Follow up and provide feedback to operations and program staff on action points from the previous BVA meetings and propose adjustment journals required for all BVA and financial reports in compliance with donor’s regulations
- Ensure forecasts are updated for grants and prepare analysis with actuals to show variance and area of improvement.
Donor Reports
- Preparation and consolidation of grant financial reports and submit them to the Deputy Director, Finance, for review.
- Analysis of Partnership budget versus actual results to identify problems in accounting or compliance.
- Identification of procedural or training issues to be addressed to improve the quality of data reporting. Regularly update the Deputy Director, Finance on issues that need to be addressed regarding partners’ financial reports.
- Ensure timely submission of financial reports, including assets, and that all deadlines are communicated to donors in a timely manner. Proactively liaise with the project manager or Budget Coordinator/donor if deadlines cannot be met.
Other Duties
- Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
- Contribute to the overall improvement of the financial and accounting system in IRC Chad by providing recommendation to supervisor for consideration on specific areas that could be improved.
- Schedule and coordinate weekly finance meeting including field finance and disseminate minutes and actions with the finance staff.
- Provide support with the challenges and assistance needed to run the finance department weekly task from the meetings.
- Coordinate communication between IRC grants, programs, and sub-grantees.
- In collaboration with the Grant unit/ Project managers convening regular partners’ coordination meeting
- Document and share minutes of partners’ coordination meetings, follow up with partners on action points agreed in the coordination meeting
- Work and maintain regular communication with sector coordinators for Program integration through implementation of projects involving partners
- Contribute to teamwork and team play.
- Step in to cover for the Deputy Director, Finance, as needed.
KEY WORKING RELATIONSHIPS
- Position reports to: Deputy Director, Finance
Positions under direct supervision: Budget and Reporting/Senior Finance Manager, Finance Manager US/OCHA Funding - Indirect reporting: NA
- Other Internal and/or external contacts
- Internal: Program, Partnership, Operations and Grants teams
- External: partners, international and national NGOs, UN agencies
JOB REQUIREMENT
Education
- Bachelor’s degree or master’s in accounting, Commerce or Business Studies.
- Qualification in Professional Accountancy will be an added advantage
Experience
- Minimum 3 years’ experience in a busy finance department with an International NGO.
- Experienced working with computerized accounting is required, ERP accounting (D365) preferable.
Skills and Abilities
Preferred
- Able to work with limited supervision, be flexible and comfortable in a multi-cultural workforce
- Excellent interpersonal, organizational, and time management skills with the ability to organize tasks simultaneously and prioritize work.
- Advanced proficiency in Microsoft Windows, Word, Excel, Access, and Microsoft Outlook
- Must be detail-oriented
- Strong oral and written communication skills
- Honest, reliable, and trustworthy
- Fluency in spoken and written English and French
- Ability to work under pressure.
- Ability to maintain the highest degree of discretion and confidentiality
- Willing to adhere to and carry out the IRC rules.
- Must be able to handle large workload effectively
- Thorough knowledge of Chad labor laws and practices
Mandatory
- Committed to the mission and principles of the International Rescue Committee.
- Operational management – understand IRC policies and systems and applies them effectively.
- Applies effective utilization of resources.
- Program Management – Proficiency in project planning, implementation, and monitoring.
- The ability to work within a team environment.
- Ability to work with all grades of staff.
- The ability to identify issues, problems, and opportunities early and informs line manager.
- Results driven – ensures goals, objectives and deadlines are met.
- Role model – Builds effective work practices through role model.
- Respectful both within the organization and with external interactions.
- Self-Management – The ability to adapt and learn, accept constructive criticism and instructions from superiors.
- Can communicate effectively both verbally and in written communication across all departments.
- Lives up to commitment and works towards the aims of the organisation, showing consistency.
Conditions:
Location: N’Djamena with frequent travel to the field.
Security: Yellow phase context
Qualified Chadian nationals, both within and outside Chad, are strongly encouraged to apply.
Standards for Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability