Invitation to Quote
Consultancy for the Final Evaluation of the Programme “From community-based to community-led Protection programming: people at the centre of how harmful effects of protracted conflicts and climate change could be efficiently mitigated”.
November 2025
0 Introduction
Oxfam-Solidarité, hereafter Oxfam, non-governmental organization for humanitarian assistance and development cooperation, launches an invitation to quote for proposals for the final evaluation of the project “From community-based to community-led Protection programming: people at the centre of how harmful effects of protracted conflicts and climate change could be efficiently mitigated”.
The offer has to be sent to OBE.Tender@oxfam.org by 30 November 2025.
This invitation to quote does not entail any obligation for Oxfam to make a purchase. This invitation should not be interpreted as a contract offer with your company and/or organization. No compensation can be claimed in case of non-acceptance of an offer or non-granting of a contract.
- Terms of reference
Disclosure :
For full details on the Terms of Reference, evaluated project, proposal requirements, selection procedure, and evaluation criteria, please contact Oxfam at the email address provided. This document is only a summary version.
1.1 Summary of the evaluated project
Project title: From community-based to community-led Protection programming: people at the centre of how harmful effects of protracted conflicts and climate change could be efficiently mitigated
Stakeholders: Oxfam Belgique (grantsignatory), Oxfam in Countries, 11 partner organisations (at field level).
Funded by: Directorate-general Development Cooperation and Humanitarian Aid(DGD)
Geographical coverage: Middle East: Yemen and the occupied Palestinian territory , Sahel: Burkina Faso, Mali and Niger , Great Lakes: the DRC
Project duration: 1 December 2023 –30 November 2025
Project budget: 9,880,000 EUR
Officer in charg eof the evaluation: Oxfam Belgium Humanitarian Lead,
Evaluation reference group (TBC): Oxfam Belgium Humanitarian Lead; Institutional Partnership Manager(DGD); Finance Manager
Project outcomes:
- Outcome 1: Protection – community-based initiatives, access to services, advocacy.
- Outcome 2: Access to essential services & resilience – livelihoods, water/sanitation, disaster preparedness.
- Outcome 3: Advocacy – local CSOs lead rights-based advocacy.
- Outcome 4: Crisis Modifier – rapid response to sudden shocks.
The full consolidated project proposal will be shared with interested candidates.
1.2 Evaluation objectives
The evaluation aims to provide Oxfam and our local partners, DGD, key local and national authorities and other stakeholders in the intervention countries with an assessment of the intervention modalities of the programme. The evaluation will focus on a set of criteria which are deemed most relevant for a multi-partner programme addressing needs resulting from active conflicts in 6 different countries. These are taken from the Oxfam Humanitarian Indicator Tool (HIT) which incorporate DAC criteria and add others.
Overall, through this evaluation, Oxfam aims at:
- Evaluating the relevance, effectiveness, impact, sustainability and coherence of the project and/or its implementation process, as well as the sustainability of the approaches used;
- Identifying the achievements and shortcomings in the implementation of the project and the corrective measures to be taken for future opportunities / analyse the strengths and weaknesses of the project;
- Providing stakeholders with recommendations that may be used to adjust the objectives and ways of working of the next phase (and other programmes);
- Fostering knowledge-building and sharing, and mutual learning among the different stakeholders of the programme.
The specific objectives of the evaluation include:
- Measure protection risk mitigation across six countries.
- Assess empowerment of women, men, girls, and boys in protection roles.
- Analyze community-based solutions for peace and social cohesion.
- Evaluate community readiness (early warning systems, cash transfers).
- Review local advocacy initiatives and their contribution to addressing root causes.
- Examine alignment with Oxfam’s advocacy and humanitarian-development nexus.
- Assess adaptability to diverse contexts and needs.
- Evaluate gender equality and inclusion impact.
- Review Crisis Modifier use and effectiveness.
- Gauge partnership effectiveness and synergy with local actors.
1.3 Evaluation questions
The project evaluation seeks to answer the following questions:To what extent did Oxfam provide quality and accountable humanitarian assistance whilst also supporting action on the root causes in line with the nexus in 6 different responses to the humanitarian crisis, within a 24-month period?
Sub-learning joint questions will be shared with detailed Terms of Reference upon request.
Sub-learning country-specific questions will be shared with the detailed Terms of Reference.
1.4 Evaluation scope & methodology
The evaluation will cover the full period of programme implementation. All interventions in the six countries will be reviewed. It will thus cover design, implementation, monitoring, reporting and evaluation of results and it will engage all programme stakeholders.
The consultancy team should propose a participatory and inclusive methodology which encompasses all components of the evaluation. Some evaluation activities can be conducted digitally and remotely. Field missions should be included, preferably to all programme locations (each of the 6 countries of implementation). They can be conducted by either international or local experts. Field missions will be hosted by Oxfam in Countries and the consultants will have to follow their security and logistics procedures.
It is expected that the consultancy team will employ a combination of both qualitative and quantitative evaluation methods. S/he should propose a methodology, which may include:
- Document review of all relevant documentation. This would include a review of programme consolidated as well as country-specific proposals, MEAL and workplans, interim reports, mid-term review report, financial reports, minutes of meetings, MoUs with local partners and framework agreements and other relevant reports.
- Semi-structured interviews and focus groups discussions with key stakeholders. This would include a representative sample of programme beneficiaries (making sure beneficiaries of a certain sector are asked questions on that specific sector), informants from communities, civil society organisations and authorities, and local partners. Evaluation questions tailored to the different needs and participation of various stakeholders will be developed. All interviews should be undertaken in full confidence and anonymity. The final evaluation report should not assign specific comments to individuals but indicate patterns according to categories of respondents.
- Field visits and on-site validation of key tangible outputs for the review of interventions. The review is expected to follow a participatory and inclusive consultative approach that ensures close engagement with the direct beneficiaries, implementing partners, the communities, and local authorities.
- Other methods such as group discussions, etc.
- Data review and analysis of monitoring and other data sources and methods (baseline and endline surveys, PDM, etc…).
1.5 Deliverables
The consultancy team will be expected to deliver the following:
a) Evaluation inception report (10-15 pages). The inception report should be drafted based on preliminary discussions with the Evaluation reference group and after the desk review. It should also contain the proposed table of contents of the final report. The inception report must be deemed acceptable by the group and other evaluation stakeholders prior to the continuation of the evaluation exercise.
b) Draft evaluation report. The evaluation reference group and stakeholders will review the draft evaluation report and provide an amalgamated set of comments to the evaluator, addressing the content required (as agreed in the inception report) and quality.
c) Two-three case studies or success stories, among which one on community-led advocacy.
d) Final evaluation report in English and French. The final report should address comments, questions, and requests for clarification. The final report should also contain:
- a stand-alone executive summary of no more than five pages;
- a proposed (set of) visuals – whenever possible interactive -, graphics for Oxfam and partners to be able to show the achievements of the programme to communities we work with;
e) Presentation of the evaluation results: The consultancy team will be asked to share the evaluation findings at a learning event involving all stakeholders.
1.6 External evaluator: qualifications and competencies
The project evaluation will be conducted by a consultancy team which must have extensive experience in evaluating humanitarian programs and projects.
Responsibilities and qualifications of the consultancy team:
a) Responsibilities
- Conduct the entire evaluation process, including communicating all required information to the Evaluation Manager.
- Finalize the research design and questions based on the feedback and complete the inception report.
- Data analysis, draft and final report preparation and submission, and presenting the findings.
b) Profile – Education and Experience
- Minimum Master’s degree in relevant disciplines (development studies, social sciences, public health, or related fields).
- At least 7 years of experience in designing and carrying out program or project evaluation in a humanitarian context
- At least 7 years of experience and substantive knowledge on project design, results-based management (RBM) and participatory monitoring and evaluation methodologies and approaches
- Proven experience in conducting evaluations for large and complex projects is required.
- Experience working in, and knowledge of the countries of implementation would be an advantage; including working in and accessing highly volatile contexts;
- Demonstrated expertise and practical experience in Protection programming;
- Experience with evaluating humanitarian programs or projects funded by DGD would be an advantage
- Excellent analytical and problem-solving skills and proven ability to draft recommendations stemming from key findings
- Excellent report writing skills
- Fluent in English and French (written and spoken)
1.7 Evaluation process tentative calendar
The programme formally ends on 30 November 2025
30 November 2025: Final decision on the selection of consultant(s) – Oxfam
19 December 2025 : Signature contracts – Oxfam and consultant(s)
25 January 2026 : Inception report – Consultant(s)
1 February – 27 March 2026 : Field work – Consultant(s) – with Oxfam support in countries
24 April 2026 : First draft final report – Consultant(s)
30 April 2026 : Comments on first draft – Oxfam
15 May 2026 : Presentation to stakeholders – Consultant(s)
May 2026 (indicative) : Presentation to stakeholders – Consultants and Oxfam
How to apply
The offer has to be sent to OBE.Tender@oxfam.org by 30 November 2025.