Accounting Assistant – Sucre, Venezuela
Deadline for receiving applications Sunday, thirteen (13) July 2025, 11:59 pm (Bogotá DC Colombia Time)
Institutional Information
World Service is the humanitarian and development arm of the Lutheran World Federation (LWF). We are a widely recognized, faith-based international organization working in more than 20 countries. In an increasingly complex and fragmented world, our work seeks to unite all people in the shared effort for justice, peace, and reconciliation.
Our work, actions, and operations are guided by a commitment to the human rights of every individual, regardless of their condition. We are particularly known for our timely, compassionate, and professional humanitarian work and for our on-the-ground presence in hard-to-reach areas. Our work is people-centered and community-centered. We primarily work with people in vulnerable situations to claim and defend their rights, and we proactively engage with local government and community structures. For more global information, please visit: www.lutheranworld.org/WorldService
World Service has been present in Colombia since 2002 and in Venezuela since 2019. Through the Colombia-Venezuela Binational Program, it is currently implementing the “For Hope and a Future” Strategy (2025-2031), focused on three strategic areas: 1. Protection and Social Cohesion, 2. Climate and Resilient Livelihoods, and 3. Quality Services, with a focus on the Nexus between emergencies, recovery, and development. Our partners in Colombia and Venezuela include community-based, ethnic, peasant, and women’s organizations. Our allies include members of the ACT Alliance and the Forum of Humanitarian Organizations. We are supported by donors such as ECHO, the European Commission, and United Nations agencies, among others. We also work hand in hand with Lutheran Churches in the region and their related agencies in North America and Europe. For more information about the Binational Program, please visit: https://worldservice.lutheranworld.org/where-we-work/colombia-and-venezuela
Description of the area to which the service is limited
The Service is subscribed to the Financial Area of ​​the LWF – Colombia Venezuela Program, which is led by the Binational Financial Management, responsible for the coordination, planning, organization, analysis and assurance of an efficient and effective programmatic operation of the LWF/SM COL-VEN and the projects developed, from the higher institutional objectives preserving its mission and vision.
Coordinates its activities with:
- Field Leader Delta and Sucre (East)
- Project Finance and Accounting Officer
- Project team in Delta Amacuro and Sucre
- Administrative, financial, and programmatic team in Venezuela.
Location
Based in Sucre, Venezuela . However, you must be available to travel within the country and/or wherever required to carry out the activities inherent to the Service.
Service objective
Provide substantial support in planning, organizing, coordinating and ensuring efficient and effective recording and analysis of all accounting processes of the FLM Program – Venezuela Program and its projects
Description of activities:
MANAGEMENT
- Responsible for recording and accruing income, expenses, accounts receivable and payable, depreciation, etc.
- Record project financial transactions reliably and in a timely manner
- Organize and maintain up-to-date accounting and financial files, both physical and electronic.
- Perform bank reconciliations.
- Theoretical and practical knowledge of income tax and VAT withholdings. Accounting adjustments, when applicable (monthly).
- Process invoices ensuring that all information is accurate and timely.
- Knowledge of billing regulations according to the administrative provision of SENIAT.
- Review travel and per diem reports and provide appropriate feedback.
- Prepare payment requisitions and prepare batches at the bank for payment authorization.
- Prepare cash receipts, electronic payments, expense vouchers, accrual vouchers, adjustment vouchers, etc.
- Support the analysis of accounting accounts, providing alerts and providing solutions and improvements
- Support the control and monitoring of accounting accounts and their conversion to IFRS.
- Support the theoretical and practical training processes in accounting knowledge for the FLM VE Staff
- Support the preparation of all financial and administrative reports and processes required to be submitted monthly, quarterly, and annually to partners, donors, and parent company, as well as compliance with donor, project, and LWF VE regulations.
- Supporting cash flow monitoring in banks
- Actively participate in team, administrative, and joint planning meetings
- Responsible for controlling and monitoring accounting accounts
- Substantially support the operational functioning of the Office
- Support the control of equipment inventory files
- Be responsible for good management of the advances made for different activities or trips
- Carry out travel reports for advances under their responsibility, fulfilling the donor’s requirements and the administrative procedures of the LWF.
- Petty cash audits in specific cases.
- Review all attendance lists and workshop lists for the projects attached to the presentations submitted by the professionals.
GENERAL RESPONSIBILITIES
- Ensure the effective implementation of the LWF security policy and ensure the implementation of the LWF Codes of Conduct and other institutional policies within the framework of the project.
- Strictly comply with LWF/SM-CO procedures, manuals, and policies.
- Ensure proper cash management for travel advances for activities. Complete travel reports that comply with donor requirements and LWF administrative procedures.
- Ensure proper compliance with the administrative and control procedures applicable to them, within the scope of their activities within the framework of the specific project and FLM policies.
- Comply with LWF procedures, manuals, and policies, including the Codes of Conduct, Safety and Security Policy, Security Manual, Child Protection, and any other provisions established by the LWF.
The LWF has zero tolerance for sexual exploitation and abuse, and all staff have a duty to comply with and promote the LWF Protection from Sexual Exploitation and Abuse (PSEA) Policy in the conduct of all activities.
Professional Requirements
Level of Education
- We are looking for students or technicians in the final semesters of their undergraduate studies in accounting, administrative economics, and/or related fields.
Work Experience
- Demonstrable experience of at least one (1) year in accounting and administrative functions related to the position.
- Desirable experience of one (1) year of successful actions in highly complex projects.
- Work experience in Sucre is desirable.
Languages ​​and office automation
- It is essential that you read, speak, and write Spanish, whether as a native language or with proven advanced fluency.
You have excellent command of spreadsheets, word processors, the Internet, and office tools.
Other required knowledge and skills
Knowledge:
- Social and communication skills that facilitate synergy in teamwork and relationships with institutions and beneficiary communities.
- Ability to work with initiative and proactively.
- Knowledge of differential approaches.
- Excellent command of spreadsheets, word processors, the Internet, and office tools.
- Demonstrated independence in work, including the ability to take initiative and autonomy.
- Theoretical and practical knowledge of income tax and VAT withholdings. Accounting adjustments, when applicable (monthly).
- Knowledge of billing regulations according to the administrative provision of SENIAT.
Functional Competencies:
- Have residence in Sucre-Venezuela
- Personal commitment to humanitarian work and building an inclusive country.
- Communication and interpersonal skills.
- Knowledge of the region’s sociopolitical context, human rights, international humanitarian law, and the Sphere Project.
- Knowledge of the political, social, economic and cultural context of the country
Corporate Competencies:
- Knowledge of the political, social, economic and cultural context of the country
- Personal commitment to humanitarian and development work and the construction of an inclusive country.
- Capacity to incorporate a gender equality approach into the component’s actions, promoting equitable participation and responding to the specific needs of men and women across their different age groups.
- Ability to comply with and promote the “Zero Tolerance Policy against discrimination and violence against women and girls” in the development of LWF activities in the region.
- Capacity to incorporate the gender equality approach into the component’s actions, promoting equitable participation and responding to the specific needs of men, women and the LGTBIQ+ population, in their different age cycles
Type of Link
- Professional services contract.
How to apply
App Features
Apply at the link of the call: CP 027 2025 VZ_ Accounting Assistant – Sucre- Venezuela
[**https://lutheranworld.hire.trakstar.com/jobs/fk0p4yq?source=**](https://lutheranworld.hire.trakstar.com/jobs/fk0p4yq?source=**](https://lutheranworld.hire.trakstar.com/jobs/fk0p4yq?source=))
Includes:
- Motivation letter (maximum one page) that should focus on the job criteria, broadly express motivation for the service based on qualifications, and be complementary to the resume.
- Updated resume, including immediate supervisor contacts, maximum of three pages with three (3) work references and two (2) recent personal references.
- Send them in separate files in PDF format. Name the files as follows: first name, then last name, and the content. E.g.: ANA MARIA PEREZ CORREA_ (HV or CM).
Important note:
- Only proposals that meet all the requested requirements and are submitted within the specified deadline will be reviewed.
- The selection and contracting corresponding to this call will be subject to the prior approval of the organization funding the project to which the service to be selected is associated.