CP_035 2025 Technical Assistant At Lutheran World Federation

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Technical Assistant

Application deadline: Tuesday, November 18, 2025, 11:59 pm (Bogotá DC time)

Institutional Information

World Service is the humanitarian and development arm of the Lutheran World Federation (LWF/WWF COL-VEN). We are a widely recognized, faith-based international organization working in more than 20 countries. In an increasingly complex and fragmented world, our work seeks to unite all people in the shared pursuit of justice, peace, and reconciliation.

Our work, actions, and operations are guided by a commitment to the human rights of every individual, regardless of their circumstances. We are particularly known for our timely, compassionate, and professional humanitarian work and our presence on the ground in hard-to-reach areas. Our work is people- and community-centered. We primarily work with vulnerable individuals to claim and defend their rights, and we proactively engage with local government and community structures. For more global information, please visit: www.lutheranworld.org/WorldService

Lutheran World Service has been present in Colombia since 2002 through the Colombia Program and is currently implementing the Country Strategy “Dignified Life, Peace and Territory” (2019-2024), focusing on three strategic areas: 1. Livelihoods and Climate Justice, 2. Quality Humanitarian Services, and 3. Protection and Social Cohesion. Our partners in Colombia include community, ethnic, peasant, and women’s organizations. Our allies include members of the ACT Alliance and the Forum of International Humanitarian Organizations in Colombia, and we are supported by donors such as the European Commission, ECHO, and United Nations agencies, among others. We also work closely with Lutheran churches in the region and their related agencies in North America and Europe. For more information about the Colombia Program, please visit: http://colombia.lutheranworld.org

Description of the area to which the position is limited

This position reports to the Operations Area of ​​the FLM – Colombia Program, which is led by the Operations Manager. The position reports directly to the Procurement and Logistics Officer and will maintain close coordination with the Financial and Administrative Area, as well as the project and regional teams.

Coordinate your work with:

  • Procurement and Logistics Officer
  • Operational, Programmatic and Financial Project Team
  • Support team of the Quibdó and Bogotá DC Regional
  • Choco (West) Territory Leader
  • Financial, operational and accounting administration of Choco
  • Administrative, financial and accounting staff of the FLM/SM COL-VEN

Location

Based in the Quibdó office , however, you must be available to travel to the departments where FLM/SM COL VEN has work, in the country or abroad, and where it is necessary to carry out the functions inherent to your position.

Job Objective

Provide logistical and administrative support to the project team, both in the office and remotely, ensuring the smooth execution of activities through resource management, support in administrative processes, document handling, and monitoring of scheduled activities. This role contributes to the operational efficiency of the project, enabling the various components to be executed in an orderly, efficient, and traceable manner.

Description of activities:

MANAGEMENT

  • To coordinate in a practical and efficient manner the logistical and administrative requirements in the field and in the office, facilitating the fulfillment of the project objectives.
  • Act as an operational liaison between the field team and the office, ensuring timely documentation and the necessary support for the development of activities.
  • Represent the organization to community stakeholders and local suppliers when delegated, with a respectful, ethical and service-oriented attitude.
  • Support the logistical organization of field activities: transportation, food, delivery of materials, workshops, community days, etc.
  • Collect, classify and archive supporting documents (minutes, lists, invoices, records), both in physical and digital format.
  • Support in the reporting of minor expenses by collecting and organizing accounting documents.
  • Manage the delivery and receipt of materials and supplies, maintaining basic inventory control on site.
  • Support the technical team in the logistical preparation of the missions (kits, materials, schedule, transport).
  • Ensure the responsible and orderly use of the resources and information under your charge.

GENERAL RESPONSIBILITIES

  • To ensure the effective implementation of the FLM’s security policy and to oversee the implementation of the Codes of Conduct and other FLM institutional policies within the framework of the project
  • Strictly comply with FLM/SM-CO procedures, manuals, and policies.
  • Responsible for the proper handling of cash for travel advances related to activities. Prepare travel expense reports that meet donor requirements and FLM administrative procedures.
  • To ensure compliance with the corresponding administrative and control procedures, within the development of their activities within the framework of the particular project and the policies of the FLM.
  • Comply with FLM procedures, manuals, and policies, including the Codes of Conduct, Safety and Security Policy, Safety Manual, Child Protection, and others as determined by FLM.
  • The FLM has zero tolerance for sexual exploitation and abuse, and all staff have a duty to comply with and promote the FLM’s Protection Against Sexual Exploitation and Abuse Policy (PEAS); in the performance of all duties and responsibilities.

Professional Requirements

Level of Education

High school diploma required; technical or technological studies in logistics, administrative management, administrative assistance and/or related fields are desirable.

Work Experience

  • Minimum experience of six (6) months in logistics and administrative functions, preferably in social projects.
  • Desirable experience with indigenous, displaced, confined and host populations.
  • Desirable work experience in the Choco Department

Languages ​​and office automation

  • It is essential that you read, speak and write in Spanish, either as your native language or with proven advanced fluency.
  • Information Tools Management

Other required knowledge and skills

Knowledge:

  • To have an understanding of the dynamics of the armed conflict in Choco and its humanitarian impact.
  • Basic knowledge in document management, inventories, expense reporting and operational support.
  • Basic computer skills (Excel, Word, scanner, email).
  • Ability to work in a team, adapt to diverse tasks and maintain order and traceability of information.
  • Sensitivity towards working with Afro-descendant, indigenous and host communities.
  • Commitment to ethics, organization, transparency and humanitarian principles.
  • Availability to travel to hard-to-reach rural areas and remain in the field as required by the project.
  • Excellent written and oral communication skills.

Functional Competencies:

  • Personal commitment to humanitarian work and building an inclusive country.
  • Ability to work with initiative and proactively.
  • Ability to work in a team and under pressure.
  • Knowledge of differential approaches (life cycle, gender, disability) and the Action if Harm approach.
  • Knowledge of migrants’ rights and related regulations.
  • Social and communication skills that facilitate teamwork synergy.
  • Ability to generate alliances with other organizations and strategic actors.
  • Knowledge of the socio-political context of the region, Human Rights, International Humanitarian Law and Sphere Project, Refugee Rights, Law 1448/2011, victim assistance routes and capacity to generate alliances with other organizations and strategic actors.

Corporate Competencies:

  • Knowledge of the country’s political, social, economic, and cultural context
  • Personal commitment to humanitarian work, development and building an inclusive country.
  • Capacity to incorporate the gender equality approach into the actions of the component, promoting equitable participation and responding to the specific needs of men and women in their different age cycles.
  • Capacity to comply with and promote the Policy on “Zero Tolerance against discrimination and violence against women and girls” in the development of FLM actions in the territory.
  • Capacity to incorporate the gender equality approach into the actions of the component, promoting equitable participation and responding to the specific needs of men, women and the LGBTIQ+ population, in their different age cycles

Type of Relationship

  • Employment contract with full benefits, fixed term and renewable at the end of the project

salary

  • According to the rating, based on the salary scale of the FLM – Colombia Venezuela Program

How to apply

Application features

Apply via the link in the call for applications: CP_035 2025 Technical Assistant:

[**https://lutheranworld.hire.trakstar.com/jobs/fk0zhgd?source=**](https://lutheranworld.hire.trakstar.com/jobs/fk0zhgd?source=**](https://lutheranworld.hire.trakstar.com/jobs/fk0zhgd?source=))

Includes:

  1. Cover letter (maximum one page) that should focus on the job criteria, fully express the motivation for the qualifications-based consulting and be complementary to the resume.
  2. Updated resume, including immediate supervisor contacts, maximum of three pages with three (3) recent work references and two (2) personal references.

Please submit as separate PDF files. Name the files as follows: first name, then last name, and then the content. For example: ANA MARIA PEREZ CORREA_ (CV or CM).

Important note:

  • Only proposals that meet all the requested requirements and are submitted within the indicated deadline will be analyzed.
  • To apply to FLM Col-Ven calls for proposals, please note that we only accept applications through our official platform. You will always find the direct link in each call for proposals’ publication.