DRC – Project Administrator At COOPI – International Cooperation

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COOPI is looking for a Project Administrator in the DRC

Present in the DRC since 1977, COOPI has significantly increased the number of its interventions in the country in response to the conflicts of the last 20 years. Starting in Kivu, where the first intervention took place, COOPI’s activities have expanded to most crisis zones, in order to implement emergency programs for displaced populations and victims of war, with a particular focus on nutrition, food security, and child protection. In provinces emerging from crisis, COOPI is committed to implementing multi-year projects to ensure a transition from emergency to development and guarantee harmonious and sustainable development.

COOPI promotes a relevant response to the needs of local populations through a coordination structure in Kinshasa and various operational bases in the provinces. Each year, COOPI implements a dozen projects with funding from the European Union, the Humanitarian Fund, the ICC and UN agencies .

Job Objective

The Project Administrator ensures the proper administrative and financial management of the projects supported by COOPI, supervising the economic, financial and human resources aspects in accordance with the legal provisions in force in the country. He actively participates in risk management (security, health, fraud/corruption, PSEA, etc.) for the projects and local partnerships he monitors.

Responsibilities

Administrative/financial management

  • Ensure the proper management of project accounts in accordance with COOPI and donor procedures;
  • Ensure proper management of the project’s cash flow and bank account and monthly reconciliation (physical and with accounting software) in cooperation with the project manager;
  • Ensure regular updating of project financial data in accordance with the financial data of the country’s administration;
  • Check with the Project Manager, and submit to the Country Administrator, the consolidated monthly expenditure forecasts for the monthly fund request;
  • Ensure regular updating of the project’s accounting and IT tools to enable monitoring and control of expenses;
  • Ensure the financing of the project through financing forms, respecting the expenditure forecasts drawn up and requesting those of the consortium partners;
  • Supervise the payment of monthly taxes and social security contributions;
  • Ensure the transfer of administrative, accounting and financial instructions between project managers and accounting assistants;
  • Ensure budgetary changes and modifications, in cooperation with the project manager, the national administrator and the program coordinator;
  • Ensure the preparation of interim and final financial reports of the project in cooperation with the project manager, under the supervision of the national administrator;
  • Ensure paper and electronic archiving of administrative and accounting documents related to the project.

Logistics management

  • Ensure regular verification of purchasing and supply operations in close collaboration with the Country Logistics Coordinator , in accordance with the procurement plan in compliance with the procedures of the lessor and COOPI;
  • Ensure control of supporting documents and contracts with suppliers;
  • Verify compliance and observance of tax law.

HR management

  • In collaboration with the human resources administrator, ensure the administrative management of the project’s national staff in accordance with the country’s labor code and the COOPI human resources manual;
  • Supervise and train national administrative staff assigned to the project in cooperation with the project manager;
  • Participate in and supervise the selection of national accounting and administrative staff;
  • Ensure the evaluation of its national administrative staff;
  • Ensure, in collaboration with the human resources manager and the project manager, compliance with procedures concerning: recruitment of local staff, drafting of terms of reference and contracts, description of roles, payroll and payments, monitoring of leave, absences, evaluations, disciplinary measures and individual requests;
  • Supervise the administrative management of the project’s national staff in accordance with the country’s labor code and COOPI’s human resources manual.

Candidate profile

Essential

  • Higher education (diploma) or equivalent with experience in the field of economics and finance , development cooperation, international relations or the implementation of projects at international level;
  • At least two (2) years of experience in economic and financial management of projects and accounting within NGOs;
  • Excellent knowledge of French, both written and spoken;
  • Proficiency in common software (Word, Excel, Power Point);
  • Experience in using accounting databases;
  • Experience in financial reporting and internal control management;
  • Organizational skills and ability to work in a team;
  • Ability to work under pressure, independently and in often uncomfortable environments;
  • Ability to work in a sensitive and complex political and security environment and in a multicultural environment;
  • Interest and motivation to work in an NGO in accordance with its values and principles.

Desirable

  • Professional experience in Africa and/or in conflict/post-conflict contexts is an advantage;
  • Previous experience with COOPI and knowledge of its procedures

COOPI reserves the right to close a recruitment process before the deadline. Please note that only shortlisted candidates will be contacted. Interviews will take place continuously, and the position will be closed as soon as it is filled. Thank you for your understanding.

COOPI Cooperazione Internazionale is a secular and independent Italian humanitarian organization that fights against all forms of poverty to improve the world. Founded in 1965, COOPI is now present in 33 countries in Africa, Latin America, the Caribbean, and the Middle East, with emergency and development projects carried out by expatriate staff—on average, over 240 people per year—and national staff. The main institutional donors are the European Union (ECHO and INTPA), UN agencies, the Italian government, local authorities, and other European governments.

How to apply

Send your CV and cover letter to the following link: https://www.coopi.org/it/posizione-lavorativa.html?id=5545&ln=