Terms of Reference – Information Management Expert
Organization: 3iS
Office Address: Calle 92 #15-78
Service Title: Information Management Expert
Contractual Domicile: Bogotá DC
Type of Contract: Fixed-term Service Provision Contract.
Expected Start Date: February 9, 2026.
Contract termination date: April 30, 2026.
Fees: COP 6,000,000 – COP 8,000,000
Organization
3IS is an international non-profit organization that provides information management services to humanitarian and development organizations, enabling partners to make informed decisions that ultimately deliver high-quality, targeted assistance to the world’s most vulnerable populations. 3IS transforms data into information and creates knowledge for decision-makers operating in conflict, disaster, post-disaster, and recovery environments, as well as other complex emergency and development contexts.
Context
The main objective of this project is to strengthen coordination among humanitarian actors through the analysis, evaluation, and provision of synergistic information management services. This initiative will promote information sharing among humanitarian actors to improve decision-making and optimize response capacity.
EVIDEM organizations will share their experiences, knowledge, and lessons learned to achieve this goal. The proposed activities, along with the expertise of each organization in the consortium, not only complement each other but also align with Flagship Initiative 1, establishing a collective coordination structure for information management to serve humanitarian organizations. This will facilitate a people-centered approach, ensuring that their priorities, needs, and capacities are at the heart of all actions.
Leveraging its expertise in humanitarian coordination mechanisms and capacity building in information management, 3iS seeks to strengthen and empower humanitarian partners, enabling them to leverage and optimize tools, technologies, platforms, and best practices in information management to respond more effectively to humanitarian crises.
Description of Services
The individual providing these services will be responsible for the design, analysis, and presentation of information management products to support strategic decision-making in the humanitarian field. Among their main functions, they will be required to organize the collection, processing, and analysis of data, ensuring that the information products are accurate, accessible, and understandable for both general and specialized audiences.
Additionally, the professional will need to interact with different sectors and humanitarian organizations at the local and national levels, ensuring an adequate flow of information and the development of innovative methodologies to improve the quality and impact of the analyses.
Activities
- Planning and Coordination
- Develop a work plan, in coordination with the Project Manager, that addresses the information requests and requirements of clusters, sectors, and other partners within the humanitarian architecture in Colombia. The final list of deliverables will be created based on this plan and according to the needs identified by each cluster. Potential deliverables include infographics, dashboards, presentations, newsletters, and/or information systems, developed in collaboration with the 3iS team.
- Participate in meetings convened with 3iS’s strategic partners and the EVIDEM consortium when required in order to coordinate and plan the required information products and services.
- To act as a liaison between humanitarian partners, at the local and national levels, and international organizations to facilitate data exchange and ensure consistency in information management.
- Participate in the 3iS cross-functional team meetings and in the knowledge management spaces organized for this purpose.
- Attend the in-person sessions to which you are summoned.
- Conduct field missions in support of local coordination structures when their participation is required by any cluster, sector, ELC or other partner of the humanitarian architecture in Colombia. Seeking to make visible the humanitarian situation and response of the partners through the compilation, processing, analysis and creation of information products for decision-making.
- Information Collection, Processing and Analysis
- Compile, cleanse, process and analyze information from existing databases or databases created specifically at the request of clusters, sector, ELC or other strategic partner of the humanitarian architecture in Colombia
- Identify and manage information exchange flows with key stakeholders.
- Apply innovative methodologies, including artificial intelligence and data mining, to improve the processes of information analysis and visualization.
- Develop and update databases for continuous monitoring of the humanitarian response.
3. Development and Presentation of Information Products
- Design reports, summaries, and visual products to facilitate data interpretation.
- Prepare analyses on humanitarian needs, monitor the response and operational capacity of the organizations involved, from a national and territorial perspective
- Generate information products related to the requirements of the different clusters.
- Present information products at meetings with key stakeholders.
4. Monitoring and Evaluation
- Record and validate key performance indicators.
- Ensure the timely delivery of information products according to the agreed work schedule, which must correspond to the requests received from EVIDESK.
- Prepare monthly progress reports with statistical analysis and strategic recommendations.
- Contribute to the development and strengthening of evaluation strategies.
MINIMUM QUALIFICATIONS:
Education
Professional with a university degree in statistics, economics or related fields. Postgraduate studies (desirable).
Experience
To be eligible, applicants for this position must have at least three years of experience in activities similar to those described herein. Experience in the humanitarian sector is desirable. Experience in primary and secondary data collection and analysis is required, as well as experience in analytical processes and report writing.
Technical Skills
Experience in managing information systems and having relevant skills for data analysis.
Knowledge of data analysis tools (SPSS, SAS, STATA, R, or any other relevant statistical package).
Knowledge of data visualization packages.
Advanced proficiency in Microsoft Office, with special emphasis on Excel.
Ability to work based on objectives and compliance with standards through management indicators.
Education
Professional with a university degree in statistics, economics or related fields. Postgraduate studies (desirable).
Languages
Fluency in Spanish (speaking and writing) is required, and intermediate knowledge of English is desirable.
Responsibility to the beneficiaries
Staff are expected to respect the principles of accountability to beneficiaries of 3IS programs in line with international standards, while actively involving beneficiary communities as equal partners in the design, monitoring and evaluation of 3IS projects.
GUIDING PRINCIPLES:
Staff are expected to respect local culture and 3IS policies, procedures and values ​​at all times.
3IS has zero tolerance for harassment, sexual exploitation and abuse, human tracking, and child abuse and exploitation. Any violation of these principles and policies will be treated as a serious offense.
3IS is an equal opportunity employer regardless of background. 3IS may conduct reference checks with other organizations regarding matters related to sexual harassment, exploitation, and abuse.
Deadline January 27, 2026: Statement: Candidate evaluation will be ongoing and the position may be filled before the application deadline.