Vacancy Ref: HIHFAD-2026-40
Job Title: HR Assistant
Department: Human Resources and Safeguarding
Direct report to: HR Officer
Job Location: Idleb
Job type: Full time
Closing date: 7/May/2026
About HiHFAD
Hand in Hand for Aid and Development (HiHFAD) is a Non-Profit, Non-Governmental, Charitable Incorporated Organization registered in the United Kingdom and in Türkiye (TR: İyilik İçin El Ele Derneği) that provides high standards in humanitarian and relief services to the most vulnerable wherever needed through local engagement and global support.
Established in 2011 by a group of British-Syrian diaspora, HiHFAD was born out of a desire to extend a helping hand to vulnerable groups and displaced families in Syria and beyond. Since then, HiHFAD remained at the forefront of humanitarian agencies, providing life-saving aid to Syrians in hard-to-reach areas. Our extensive Healthcare Program has enabled us to expand and reach even more communities and internally displaced people; providing a comprehensive, integrated multi-sectoral intervention in Health, Nutrition, WaSH (Water, Sanitation and Hygiene), Protection, Shelter, Non-Food Assistance, Food Security, Livelihoods, and Education.
HiHFAD mandate is to alleviate the suffering of those in need without any type of discrimination, protect the most vulnerable, promoting social justice and welfare, and fostering durable solutions through delivering community-based humanitarian and development interventions.
Job overview
The HR Assistant provides administrative and clerical support for the implementation of HR functions, including filing, data entry, documentation, and basic coordination tasks. This role supports both field and HQ-level operations, ensuring smooth execution of HR procedures and proper record-keeping in compliance with organizational policies and safeguarding standards.
Main Tasks & Responsibilities
1. Administrative HR Support:
• Prepare, organize, and maintain physical and electronic HR records, ensuring confidentiality and accuracy.
• Assist in collecting and verifying documents for recruitment, onboarding, and staff exits.
• Follow up on timesheets, leave requests, and attendance records as per deadlines.
• Ensure that all HR templates and forms are updated and accessible for staff use.
2. Recruitment and Onboarding:
• Schedule interviews and communicate with candidates as instructed by the HR Officer or Coordinator.
• Support logistics and documentation for new staff orientation and induction sessions.
• Prepare personnel files and ensure all documents are complete before staff start date.
3. Data Entry and Reporting:
• Input HR-related data (e.g., leave, attendance, contract status) into HR databases or trackers.
• Assist in preparing simple HR reports or summaries upon request.
• Track expiry dates for contracts, IDs, and probation periods under supervisor guidance.
4. Communication and Staff Services:
• Respond to routine HR inquiries from staff related to documents, forms, or basic procedures.
• Distribute HR communications, memos, and awareness materials at the field or HQ level.
• Coordinate logistics for HR trainings, staff events, and awareness sessions.
5. Safeguarding and Policy Compliance:
• Uphold confidentiality and sensitivity in handling employee information.
• Ensure HR communications and interactions promote a safe, inclusive, and respectful work environment.
• Support the dissemination of Code of Conduct, safeguarding materials, and PSEA awareness tools.
Background Knowledge & Experience
Education Level: Bachelor’s degree in a related field is Prefered.
Work Experience: minimum 1 years in Human Resources
Languages: English: A2 Arabic: C2
Skills and Abilities
• Ability to multitask and prioritize workload under pressure
• Good communication skills
• High attention to detail and accuracy in data handling
• Proficiency in MS Office (Excel, Word, Outlook) and HR systems
Disclaimer
Hand in Hand for Aid and Development is committed to creating an inclusive and diverse work environment where all qualified candidates receive consideration based solely on their experience and capabilities. As a humanitarian organization, we recognize the importance of diversity and are committed to ensuring that discrimination on the basis of race, color, gender, age, ethnicity, religion, disability, or marital status does not occur.
We adhere to the Humanitarian Principles and believe that the rights of all individuals, including children, women, and adults at risk, must be safeguarded. We are accountable to the communities we serve, and it is our responsibility to ensure that we do not contribute to their further harm or expose them to additional risks.
Hand in Hand for Aid and Development has a zero-tolerance policy for any form of exploitation, abuse, harassment, or discrimination. To ensure the safety and protection of those we serve, we conduct a range of pre-employment screenings and checks in accordance with our Safeguarding Policy.
HiHFAD renounces all forms of terrorism and will never knowingly support, tolerate or encourage terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United Nations Security Council resolutions, including 1267 Committee list of terrorists and terrorist financiers, S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the European Union, HIHFAD is firmly committed to the international fight against terrorism and in particular against the financing of terrorism. It is the policy of HIHFAD to seek to ensure that none of its and its donor funds is used, directly or indirectly, to provide support to individuals or entities associated with terrorism or money laundering. Therefore, HIHFAD will match employees, volunteers and contracted persons against the Sanctions lists on a regular basis
This vacancy is contingent upon project confirmation from the donor.
Only short-listed candidates will be contacted for interview.
How to apply
In case you meet the requirements and that you are interested in the position, please fill the application via the following link:Â https://forms.gle/675yzA9KV5UKGLiB9