Award & Compliance Officer At Violet Organization for Relief and Development

Job Title: Award & Compliance Officer

Job code: VI-HR-REC-2023-19

Workplace: Turkey – Gaziantep

Last date for receiving applications: is 15.05.2023

Job Purpose

The Award & Compliance Officer will serve as the focal point in Award & Compliance department.S/he will be responsible to ensure effective and efficient management of Award & Compliance. administration and to ensure flexible, innovative, and rapid-response mechanisms are designed to target. key zones. S/he will also ensure that the Award & Compliance Management is always in Award &
Compliance with Violet and their partner’s policies and procedures.

Key Responsibilities

A. Ensure adherence to the standard of Violet procedures and policies in relation to Logistics, Finance, HR
and Programmes as set out in the:
B. Current Logistics Manual & Procurement in Violet
C. Violet Finance Manual & policies. Violet HR Manual & Policies related to it
E. Violet Safety & Security policies
F. Oversee the development of training materials in relation to Award & Compliance and conducting the
training related to Award & Compliance department (e.g. Violet policies, donor requirements,
anti-terrorism and sanctions checking, Fraud and corruption policy, etc.) and ensure that the materials are
relevant to the context. Make recommendations for the types of training materials that need to be
developed and the best mechanism for those (e.g. online, face-to-face workshops, etc.).
G. Conducting an ATS check for the banks and financial institutions that the organization will deal with, and
for current and potential partners, donors, and members of the board of directors.
H. Follow up on complaints received by the Award & Compliance Department, collect information about
them, update their tracking schedule and Follow up on the issues that require investigation according to
the instructions of the Award & Compliance manager.
I. Conducting an internal review of procurement processes prior to concluding contracts with suppliers and
prior to making the payment process to ensure Award & Compliance with the organization’s policies and
procedures and the requirements of donors and partners.
J. Leading external audits of projects by conducting an internal review of project documents for all
departments of the organization
K. Follow up and update the schedule for tracking the external audit observations of the projects and inform
the project contact points of the observations and work to avoid them in the future in cooperation with the
Award & Compliance Manager and concerned departments.
L. Follow-up and coordination with the concerned departments to archive all supporting documents related
to projects (archiving original and electronic documents and external audit reports for each project) in

.addition to following up on archiving investigation cases that were implemented by the Award &
Compliance Department.
M. Supervising on:
– Competitive analysis of bids received from exhibitors
– Oral interviews with applicants for vacancies announced by the organization.
– As a supervisory member and monitor to ensure the quality assurance of procurement and recruitment
processes, based on a formal assignment by the Award & Compliance Manager.
– Any other duties as requested by Award & Compliance Manager.
N. Commitment to the path and values of the organization (Faith in youth and volunteers, Integrity and
honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling
and patient dignity, responsiveness, and initiative).
O. Respect and apply all the PSEA and CP principles, and show high commitment to report any PSEA action

Note: the above-mentioned vital responsibilities/accountabilities are illustrative ones. Depending on the department’s organizational chart, other future responsibilities/accountabilities may be assigned to the job.

Qualification (Education/Work Experience)

Essential:

Bachelor’s Degree in business administration, Law, or related fields.
2-year experience with Award & Compliance, Internal Audit, Finance, and Legal sectors.
Very Good in English and Turkish language. Arabic is the mother tongue
Turkish Citizenship.

.

Desirable:

Advanced degree in relevant field.
More than Two years of experience in non-profit governance, Award & Compliance, Internal
Audit, Finance, and Legal sectors.

.

Core & Managerial Competencies &Technical

A. Core Competencies

Communication.
Planning and Organizing.
Commitment to Continues Leading.
Stakeholders Orientation.
Accountability.
Technological Awareness.

B. Supervisor/Managerial Competencies

Empowering Others.
Building Trust.
Managing Performance.
Judgment/Decision-making.

Leadership.
Vision.

C. Technical Competencies

Computer skills (Microsoft Word, Excel, Access, PowerPoint, Outlook)
Experience in working with NGOs, INGO
Flexibility and ability to work under pressure.
Excellent oral and written communication skills.
Well-organized and able to act in a professional and ethical manner.

Child Protection Policy

Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation

Discrimination, Abuse, and Harassment Policy

Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.