Haiti Logistics Associate – Customs Clearance and Transport At World Food Programme

The WFP is looking for candidates of integrity and professionals who share our humanitarian principles.
Staff selection is done on a competitive basis and we are committed to promoting diversity and gender balance.

In accordance with current United Nations policies, female candidates are strongly encouraged

Job Title: Logistics Associate – Customs Clearance and Transport

Type de Contrat : Fixed Term

Place of assignment: Port-au-Prince

Position Level: G6

Duration: 12 months

Position name: 1

Unit: Logistics

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ABOUT WFP

The World Food Program (WFP) is the largest humanitarian agency fighting world hunger. WFP works towards a world where every man, woman and child has constant access to enough food to lead a healthy and active life.

ORGANIZATIONAL CONTEXT:

The United Nations World Food Program (WFP) is the UN agency on the front line in the fight against hunger. Since its creation in 1963, WFP staff around the world have worked tirelessly to eradicate this scourge. Every year, WFP feeds more than 90 million people in more than 70 countries.

In Haiti, WFP and its partners provide assistance to the most vulnerable populations with a view to achieving the Zero Hunger objective. The WFP is notably involved in the implementation of a school canteen program, which constitutes the largest food safety net in the country, as well as in resilience, social protection, nutrition, emergency preparedness and response activities.

MAIN POSITION RESPONSIBILITIES:

Under the general supervision of the Country Director and direct supervision of the Head of Logistics, the Logistics Associate implements standardized logistics/procurement support procedures and activities to ensure the efficient and effective operation of customs clearance and transport operations in order to avoid any delays.

Carry out planning for customs clearance and transport based on arrivals.
Support monitoring of supply chain activities to verify that appropriate internal controls are being followed to increase the day-to-day efficiency and overall performance of supply chain operations.
Support management of service providers/suppliers, port, fleet and warehouse operations to promote safe and efficient planning and execution of WFP operations.
Liaise with customs clearance agents, the superintendence company and the various stakeholders (internal and external to PAM), in order to optimize port operations and reduce delays.
Manage the contractual activities of logistics service providers, including performance monitoring and evaluation.
Help collect commercial information and evaluate service providers and suppliers (container outbound carriers, customs clearance agency and superintendent) to facilitate their selection.
Analyze operational supply chain and contribute to operations assessments and planning for all delivery modalities to ensure supply chain requirements are addressed.
Manage the processing of documentation relating to the execution of logistics operations (customs clearance, invoice verification), take the necessary measures to resolve operational problems and escalate complex problems to the line manager.
Prepare maritime and airport transit files to monitor the delivery of foodstuffs. Ensure documents are delivered to authorized individuals on time.
Prepare various reports and analyzes to support the decision-making process and provide visibility of operations.
Monitor port operations and the transfer of goods from the port to stores, working in collaboration with the LESS focal point, the transporter and the warehouse manager.
Prepare the report on the arrival of foodstuffs at ports and any other reports requested.
All other tasks assigned by the supervisor or head of logistics.

DELIVERABLES AT THE END OF THE CONTRACT

Collects relevant technical data from various sources and analyzes it to forecast operational needs by considering different scenarios and make proposals based on factual data
Deliver a good result with minimal supervision
Have initiative to deal with unexpected problems while seeking direction and reporting to supervisor when necessary

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOR

Lead by example with integrity

Respects WFP values, principles and standards Demonstrates WFP values, principles and standards

Values diversity by using respectful and inclusive language

Stay focused and calm under pressure

Demonstrate humility and willingness to learn and share knowledge, seek and act on feedback, and seize opportunities to develop

Generate results and meet commitments

Is responsible for delivering results

Seeks advice and support as needed

Easily accommodates adjustment work as needed

Is responsible for delivering results

Promotes inclusion and collaboration

Promotes teamwork by sharing ideas and openly raising issues

Gives timely and constructive feedback

to others

Listens attentively to others and shares their points of view

Apply strategic thinking

Adopts the vision of WFP and its impact on its role

Demonstrates curiosity and implements new ways of doing things when relevant

Collects data and shares knowledge to inform team activities

Ask questions to understand the impact of decisions on their goals

Establish and maintain lasting partnerships

Act professionally with external partners

Working with partners to achieve common goals

QUALIFICATIONS AND EXPERIENCE REQUIRED:

Education:

Completion of secondary education. A post-secondary certificate in the functional area considered is desirable.

Experience:

Desired skills:

Experience with internal systems used to track current shipments, supplies, claims and food inventory.
Knowledge of customs clearance activities and procedures.
Experience in data analysis (on goods, funds, etc.) and reporting.
Experience in evaluating the results achieved by service providers against defined key performance indicators.
Experience in assisting in the preparation of contractual documents.
Experience providing technical assistance with the use of internal systems.
Be available, dynamic and able to work under pressure;
Be proactive;
Be able to identify and resolve operational issues
Have the ability to communicate complex subjects clearly and concisely
Be able to complete work within the predefined time frame
Be able to carry out a large volume of work under time constraints
Demonstrate confidentiality at work
Being able to work with people from different cultures while demonstrating patience and tact