Information Management Assistant At iMMAP Inc.

iMMAP is an international non-governmental organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

GENERAL

The following deliveries are expected from the position:

1. Facilitate mobile data collection, form development, and data management.
2. Generate statistical reports, graphs, and maps and follow up on cluster-specific trends.
3. Support Information Management Team Lead with Data processing and analysis.
4. Perform any other information management duties as assigned by management.

KEY RELATIONSHIPS

Reports to the Project Manager

RESPONSIBILITIES

Additionally, the IM Assistant is tasked to improve the accuracy of the data held by iMMAP and to improve the effectiveness of the distribution of materials.

The IM Assistant will support all goals and strategies of the iMMAP programme in its work with partners, international partners, and applicable donor agencies.

The IM Assistant will develop and maintain constant and good contacts with humanitarian partners.

Operational

• The IMA will proactively gather information from implementing partners, and government authorities which may be of use to the sector for informing decisions.
• The IMA will support identified gaps in current implementing partner participants and will engage with NGOs, and humanitarian and development organizations to restore renew, or join participation in data sharing or IM support.
• The IMA will support coordination with implementing partners including national stakeholders.
• The IMA will support with development of standard formats adapting it to the Ukrainian context and translating as per requirement.
• The IMA will facilitate mobile data collection, form development, and data management.
• The IMA will support new and ongoing assessments.
• Map assistance coverage in specified areas, analyze and report the potential gaps, and verification.
• Support the production of various informative products.
• Record, document, and share coordination meeting minutes.
• Maintain database, and provide data entry if required.
• The IMA will facilitate capacity building and workshops for national and international stakeholders.

Representation

• The IMA will attend periodic information management meetings with the iMMAP IM team and country director to share updates on ongoing IM products and activities and promote good practices in the organization.
• The IMO will provide specific, sometimes dedicated, support to other partners when required.

REQUIRED:

• University degree (Bachelor’s degree or higher) in Information Science, Geographical Information Systems, Computer Science, or other relevant field.
• A minimum of three (3) years of work experience in the field of Information Management is essential.
• Experience in data processing and analysis, and creation of reports.
• Excellent command of Office suite applications (Word, Excel, Access, PowerPoint).
• Ability to work in English.

DESIRED:

• Relevant experience in working with a UN agency or another humanitarian agency is desirable.
• A minimum of six (6) years of work experience in the field of Information Management is desirable.
• Experience in the areas of emergency preparedness, crisis/emergency relief management, humanitarian/development environment, and field coordination is an asset.
• Excellent interpersonal and general communication skills.
• A strong service orientation.
• Ability to work with minimum supervision in a multi-cultural environment.
• Experience in the use of software, such as ArcGIS, and Adobe Illustrator.
• Experience in the Mine Action field.

PROGRAMMES:

• GIS systems.
• Excel, Access, Word (MS Office).

Personnel are expected to conduct themselves in a professional manner and respect local laws, customs, and iMMAP’s policies, procedures, and values at all times and in all Countries.

iMMAP has zero tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse, and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP is an Equal Opportunity Employer regardless of background.

DISCLAIMER: Note that due to the urgency of this position, application will be reviewed on a rolling basis and the position may be filled before the recruitment closing date.