Organization: 3iS
Office Address: Calle 92 #15-78
Service Title: Information Management Experts Tumaco
Contractual Address: Tumaco
Contract Type: Fixed-Term Service Agreement
Expected Start Date: Subject to the signing of the framework agreement
Contract Termination Date: December 15, 2026
Fees: COP 6,000,000 – COP 8,000,000
3IS is an international non-profit organization
that provides information management services to humanitarian and development organizations, enabling partners to make informed decisions that ultimately deliver high-quality, targeted assistance to the world’s most vulnerable populations. 3IS transforms data into information and creates knowledge for decision-makers operating in conflict, disaster, post-disaster, and recovery environments, as well as other complex emergency and development contexts.
Context:
Colombia continues to face persistent dynamics of internal displacement, with significant impacts on urban areas like Tumaco, where high influxes of recently displaced people in vulnerable conditions are being recorded. These dynamics have highlighted limitations in the institutional capacity to provide a timely, comprehensive, and sustainable humanitarian response.
In this context, critical gaps are identified related to the availability and use of information for decision-making, the coordination between humanitarian actors and authorities, and the response capacity in key sectors such as protection, humanitarian assistance and accommodation.
This action is part of initiatives aimed at strengthening information management and evidence-based decision-making, promoting better coordination and a more efficient response to humanitarian crises. It also seeks to integrate immediate humanitarian assistance with the strengthening of institutional capacities at the local and national levels.
Leveraging its experience in humanitarian coordination mechanisms, 3iS seeks to strengthen and empower humanitarian partners, enabling them to optimize tools, technologies, and best practices in information management to respond more effectively to crises.
Description of Services:
The individual providing these services will be responsible for delivering specialized technical services in humanitarian information management, through the design, analysis, and presentation of information products that support strategic decision-making. The consultant will be responsible for organizing and developing data collection, processing, and analysis processes, ensuring that the resulting products are timely, accurate, accessible, and understandable for both technical audiences and the general public.
Additionally, the consultancy includes technical coordination with various sectors and humanitarian organizations at the local and national levels, in order to facilitate an adequate flow of information, contribute to making humanitarian needs visible and strengthen the quality, consistency and impact of analyses, reports and information products related to emergency situations.
Activities
- Planning and Coordination
- Build the consultancy work plan, in technical coordination with the Project Manager (PM) and local strategy coordinator, ensuring that it allows for timely responses to requests and information requirements from implementing partners, local authorities, and humanitarian actors.
- Participate in technical meetings convened with 3iS strategic partners, when required, in order to coordinate and plan the requested information products and services.
- Act as a technical liaison and focal point at the territorial level (Tumaco, Nariño) between humanitarian partners at the local level, as well as with international organizations, to facilitate the exchange of data and ensure consistency in information management processes.
- To ensure the design, implementation, strengthening and transfer of digital tools for the registration of displaced persons in Tumaco, Nariño, in collaboration with local authorities and implementing partners.
- Create and periodically update, as required and with the support of the national data team, an anticipatory analysis model of internal displacement in Tumaco, Nariño.
- Participate in 3iS cross-functional team meetings and in the knowledge management spaces defined for this purpose.
- Attend in-person sessions when required for the proper execution of information products and services.
- Conduct field missions, when requested by implementing partners, local and/or national authorities, ELC or other partners of the humanitarian architecture in Colombia, to contribute to strengthening the registration and care of recent displacements.
- Information Collection, Processing and Analysis
- Receive, verify and process informational documentation related to humanitarian situations and emergencies.
- Compile, cleanse, process and analyze information from existing databases or databases created specifically in response to requests from implementing partners, local authorities or other strategic partners of the humanitarian architecture at the territorial level.
- Identify, establish and manage information exchange flows with key actors in the humanitarian system.
- Apply innovative methodologies and digital tools, including the use of artificial intelligence, data mining, and advanced analytics, to strengthen the processes of analyzing, interpreting, and visualizing information.
- Develop and update databases for the continuous monitoring of the humanitarian response.
- Development and Presentation of Information Products
- Design reports, analytical reports, and visual products that facilitate data interpretation by both technical and non-technical audiences.
- Prepare analyses on humanitarian needs, monitor the response and operational capacity of the organizations involved, from a national and territorial perspective.
- Develop information products in response to the specific requirements of local authorities, implementing partners, and other key humanitarian actors.
- To develop informative documentation products that make visible needs, gaps and responses in humanitarian emergency contexts.
- Develop information visualizations and contribute to the updating of informational materials, such as web pages, newsletters, brochures, or other similar products.
- Present information products at technical meetings and coordination spaces with key actors in the humanitarian system.
- To address inquiries from multiple stakeholders, including humanitarian organizations, authorities, and other partners, regarding the products and information analyses developed.
- Monitoring and Evaluation
- Register, validate and monitor key performance indicators related to information products and services.
- Ensure the timely delivery of information products according to the agreed work schedule, which must correspond to the requests received through EVIDESK or other established channels.
- Ensure the correct closure and monitoring of requests received through EVIDESK in support of the various coordination structures, implementing partners, and local and/or national authorities.
- Prepare monthly progress reports that include statistical analysis, key findings, and strategic recommendations.
- To contribute technically to the development and strengthening of monitoring and evaluation strategies associated with the management of humanitarian information.
MINIMUM QUALIFICATIONS:
Professional education
with a university degree in statistics, mathematics, data science, economics, or related fields. Postgraduate studies or additional training in data science or related fields (Desirable)
Experience
To be eligible, the applicant must have at least three (3) years of proven experience in activities similar to those described in these Terms of Reference, particularly in information management, data analysis, coordination and humanitarian affairs, in emergency or humanitarian response contexts.
Experience in the following areas will be valued: Obtaining, processing, and analyzing primary and secondary information; developing analytical processes and writing technical and informative reports; preparing information management products, such as rapid updates, situation reports, information notes, humanitarian alerts, and risk analyses; implementing digital tools for registering beneficiaries in humanitarian contexts and/or in vulnerable situations; humanitarian operations and humanitarian coordination on the ground (desirable); preparing analytical inputs or reports for donors and for high-level visits to humanitarian operations (desirable).
Technical Skills
- Experience in the management of information systems and databases applied to humanitarian contexts.
- Strong skills in data analysis and interpretation of quantitative and qualitative information.
- Knowledge of statistical tools for data analysis, such as SPSS, SAS, STATA, R or other relevant packages.
- Experience in capacity building processes and knowledge transfer to other actors.
- Knowledge and experience in the use and implementation of digital tools.
- Knowledge and experience in the use of data visualization tools.
- Advanced proficiency in office tools, with emphasis on Microsoft Excel.
- Ability to work under a results-oriented approach, through the fulfillment of objectives, quality standards and management indicators.
- Experience using humanitarian databases and platforms will be valued.
Languages:
Fluency in Spanish (spoken and written) is required; intermediate knowledge of English is desirable.
Accountability to beneficiaries
Staff are expected to respect the principles of accountability to beneficiaries of 3IS programs in line with international standards, while actively involving beneficiary communities as equal partners in the design, monitoring and evaluation of 3IS projects.
GUIDING PRINCIPLES:
Staff are expected to respect local culture and 3IS policies, procedures and values at all times.
3IS has zero tolerance for harassment, sexual exploitation and abuse, human tracking, and child abuse and exploitation. Any violation of these principles and policies will be treated as a serious offense.
3IS is an equal opportunity employer regardless of background. 3IS may conduct reference checks with other organizations regarding matters related to sexual harassment, exploitation, and abuse.
Deadline May 6, 2026: Statement: Candidate assessment will be ongoing and the position may be filled before the application deadline
How to apply
Information Management Experts Tumaco (Roster) – 3iS