Under the direct supervision of the UNOPS Project Management Support – Officer (PMSO-Grants), oversight from the Grants Sub-Committee, and technical guidance from the IDLO’s Monitoring and Reporting Officer, the Programme Management Associate will be performing the following core functions and specific tasks:
1. Assist the PMSO-Grants in the grant support process
- Assist in gathering data on information requirements that the EU GOJUST III Grants Facility may need to prepare the design and concept notes for the grant facility;
- Assist in the administrative, logistical, and documentation requirement aspects of the grant support process, from the start-up, selection, including the conduct of capacity and PSEA assessments and planning, award and implementation, and grant closure.
2. Assist the PMSO-Grants in providing and/or managing training/ capacity building, monitoring, and reporting of the results of the Grant Facility
- Assist the PMSO-Grants in the preparation, conduct (including documentation and facilitation, when needed) and evaluation of capacity building training/workshops that may be programmed for the proponent CSO, whether individually or as an everyday activity of the set of grantees;
- Provide support in the conduct and documentation of monitoring activities to check the progress of the work of the grantees, which could be a combination of review of narrative reports, virtual meetings with the grantees, or on-site visits;
- Assist in the review and feedback sharing of the progress of accomplishment of the grantees, and support in the tracking and reporting of milestones/deliverables/outputs and outcome indicators, and their contribution to the EU-GOJUST III MEL Framework and plan;
- Collaborate with the IDLO Technical Assistance Team, Capacity and Monitoring team in the development and deployment of monitoring tools that align with the EU-GOJUST III MEL Framework/plan;
- Ensure that data inputs on the EU-GOJUST III monitoring tool/s are regularly updated, validated, and consolidated;
- Assist in drafting reports required by UNOPS and/or donors;
- Support the preparation and conduct of joint lesson learning or catch-up planning type of activity, to overcome difficulties, and possible mentoring or coaching sessions for laggard grantees;
- Support in the assessment of the progress of the grant implementation on an annual basis, and reviewing and sharing the lessons from year one;
- Support in setting up, updating, and maintaining the grant monitoring dashboard, through the provision of the status of implementation of grantee milestones.
3. Assist the Senior Project Manager and/or the PMSO-Grant and the IDLO MEL Officer in the consolidation of data points on the EU-GOJUST III Program MEL Framework and the operational coordination of the evaluation studies
- Assist in consolidating the data reporting on the quarterly/semi-annual/annual reports of the program indicators;
- Assist the SPM and/or the PMSO-Grants in consolidating the data of EU-GoJUST III contribution to the UN joint workplan indicators and reporting of the grants status to the appropriate government agency, as may be requested by the UNRC and UNINFO;
- Assist the EU-GOJUST III Program Monitoring and Evaluation Lead in coordinating the operational requirements for the evaluative studies.
4. Assist in the operational, logistics, and procurement in the implementation of EU-GOJUSTIII-related activities for the assigned Key Result Area/s
- Collaborate with the UNOPS and IDLO Technical project team members on operational requirements for implementation of activities in close coordination with vendors (if necessary);
- Assist in the administrative, logistical, and procurement activities before, during, and after each of the EU-GOJUST III-supported activities;
- Assist UNOPS, the Senior Key Experts, and Non-Key Experts from the EU-GoJUST III Technical Assistance Team in events coordination and implementation;
- Check to ensure the completion of the documentary requirements for the implementation of the EU-GoJUST III-assisted project activities
REQUIREMENTS
Education:
- Completion of secondary/high school is required.
- University Degree (Bachelor or Masters) in law, public administration, social justice, development studies, and/or other disciplines relevant to development work to assist the vulnerable sectors in their justice needs, with a preference for law, justice, and grant management related discipline, is an asset and may substitute some of the required years of experience.
Experience:
- A minimum of six (6) years of experience in M&E and project/program management, is required.
- Advanced skill in developing and using M&E tools, including Google Sheets and database work, is highly desirable and advantage.
- Experience in working with a range of stakeholders is an asset.
- Prior experience and sound knowledge of the Philippine Justice Sector context are assets.
- Experience in monitoring/managing an Access to Justice program/projects is desirable.
Language Requirements:
- Full working knowledge of English is required.
- Fluency in Filipino or any major local dialect is desired.
How to apply
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: ICS-6/LICA-6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Important note: This vacancy is open only to nationals or those who have a valid residence permit in the country of assignment.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
For more information, and to apply for the position, please visit jobs.unops.org