INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Project Manager
Code: SR-40-10258
Duty station: Port Sudan (base) – roving between Red Sea, White Nile and Ghadarif States
Starting date: 01/09/2026
Contract duration: until 31/10/2027
**Reporting to:**Head of Mission
Functional Supervisor:
**Supervision of:**Project staff
Type of Duty Station: Non-family duty station
General context of the project
The fighting inside Sudan is having devastating humanitarian effects both inside the country and in the wider region. Sudan faces a complex set of challenges, including ongoing conflict, economic difficulties, and the weakening of critical infrastructure in areas like healthcare, banking, and telecommunications.
As of February 21, 2024, the number of internally displaced persons (IDPs) due to persistent clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) has reached a total of 6,326,416 individuals (1,261,060 households).
These figures make Sudan the country with the highest number of IDPs in the world. The humanitarian situation across all 18 Sudanese states remains dire, with over 24.8 million people in need of assistance.
INTERSOS first operated in Sudan in 2004, primarily in West Darfur State and Khartoum, funded by the Italian Cooperation, UN agencies, and ECHO in the sectors of Protection, WASH, and Food Security.
The mission was closed in 2015 due to a decrease in humanitarian needs. Despite this, INTERSOS has continued to support Sudanese refugees in neighboring countries by providing humanitarian assistance. Given the renewed deterioration of the humanitarian situation, INTERSOS reactivated its presence in Sudan in 2024 to respond to the crisis in the country and it currently has projects funded by multiple donors, such as AICS, WHO, OCHA and SV in multiple areas of the Country. More specifically, INTERSOS manages this AICS_funded project in partnership with ACTED and Alight and it is responsible for Protection activities: running protection desks and protection rooms in 3 health facilities and case management (GBV and general protection), including Cash for Protection, GBV awareness and run collective PSS sessions.
General purpose of the position
The Project Manager ensures constant engagement by/with different support departments to ensure timely support to the project team.
The Project Manager is budget holder for the whole project grant/budget and supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate monitoring.
The financial/budget management is the final responsibility of the Project Manager for the specific project and he/she must ensure that this goes together with close log frame and work plan monitoring.
Main responsibilities and tasks:
Main responsibilities
- Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; alert relevant staff.
- Guarantee an efficient financial management as main budget holder for the project in compliance with INTERSOS’ model and donor regulations.
- Team/HR management (staff and volunteers)
- Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project, compliant and consistent reporting per INTERSOS and donor requirements, in collaboration with the HQ Grants Unit
- Develop clear understanding of INTERSOS program and country strategy among project team – ensure also timely input/feedback by team on strategic issues.
- Support the Program Coordinator in program/project development.
- Ensure that program delivery matches INTERSOS and donor technical minimum standards and seek technical section and MEAL department guidance and tools.
- Ensure clear overview of actors and services in area of intervention, permitting development and implementation of partnerships and referral pathways.
- Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed.
Detailed responsibilities and tasks
- Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting:
- Project kick-off and presentation/sharing of project with teams
- Review and prepare a detailed activity plan with team
- Verification on the targeting of beneficiaries
Financial management and procurement
- Prepare, monitor and implement financial and procurement plan
- Prepare financial plan
- Approval of all purchases/contracting and budget line allocations
- Verify the bookkeeping entries in the INTERSOS accounting spread sheets (JOURNAL): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period
- Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented, in coordination with the Finance and Logistics departments.
- Verify the list of expenditures prior to finalizing the interim and final financial reports
- Holds final responsibility for verification of all support documents’ completeness and correctness.
People management
- Agree and establish clear reporting and communication lines
- Team recruitment, liaise with HR Department to secure up to date HR files.
- Permanent on-job coaching of teams to work on quality in delivery.
- Manages and evaluates the performance of the project staff.
- Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period.
- Continuous/fast verification of data quality collected and received from field staff.
- Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS Code of Conduct and Charter of Values.
Monitoring & evaluation
- Ensure monitoring and verification for the targeting of beneficiaries.
- Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.
- Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
Reporting
- Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
- Secure regular reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS Project Appraisal Tool.
- Prepare ad hoc progress reporting for the donor and official required interim and final project reports; prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming.
- Holds final responsibility for all support documents (means of verification) and general project documents.
- Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlet.
Coordination and representation
- Support the Program Coordinator / Technical Coordinators in attending cluster meetings and ensure timely reporting of highlights and relevant information for intervention area.
- Participate in regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for), in coordination with the Program Coordinator.
- Ensure systematic information and update sharing with the program coordinator
- Perform any other related duties as required.
Required profile and experience:
- Advanced university degree in Social Sciences, Political Sciences, International Relations, Humanitarian and International Cooperation or related field
- Minimum 3 years of professional experience in management of humanitarian project/program, including financial management and logistics responsibilities
- Previous experience in Protection projects
- Experience in establishing and maintaining collaborative relationships with donors and government counterparts, and with donors compliance and reporting
- Experience in complex emergency settings
- Strong representation and negotiation skills
- Administration, finance and budget management skills
- Essential computer literacy (word, excel and internet)
- Analytical thinking, analysis capacity and strategic program development skills
- Previous experience with AICS funded projects is considered an asse
- Fluent English (written and spoken)
- Fluent Arabic (native speaker)
- Ability to ensure quick quality delivery in stressful environments
- Ability to adhere to deadlines and respect line management
- Strong interpersonal skills: communication, diplomatic skills
- Leadership, people management and development
- Organization and problem solving
- Commitment to INTERSOS principles
- Adaptability to basic living conditions
General conditions and benefits:
- Salary range: 10 – 3.362€ – 3.792€ monthly gross
- Accommodation: Shared Guesthouse
- R&R: 7 days of psycho-physical recovery every 12 weeks + 1000€ allowance.
- Annual Leave:Â 2.5 days per month
- Medical insurance for the staff
- Transportation and visa: Round-trip flights. For missions lasting at least 9 months, an additional flight ticket to the Country of residence and return to the mission will also be provided.
- Induction: one week of online induction before the deployment
How to apply
Interested candidates are invited to apply following the link below:
Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.